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Added 1 hour ago
Technology Director (Web & Mobile)
APPLY
Toronto, ON
Full-time
…entertainment brands. We bring together deep domain expertise across Retail, CPG, Sports, and Media with AI-native delivery capability, designing and delivering agentic solutions that turn…
Added 2 hours ago
Director Information Technology
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Full-time
…application support teams, and developing budgets to align IT with business goals. Oversees strategy, policy, and implementation for systems, networks, software, and digital initiatives…
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Junior Account Executive (Customer Service Crossover):
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…with impact. Core areas of impact include: Executing against retail market positioning strategies and client roadmaps defined by the Director Managing projects. Driving the execution of…
Added 3 days ago
Real Estate Manager, 14 Month Contract
Rexall Pharmacy Group Ltd.
Mississauga, ON
$80,452.8 to $105,594.3 CAD / year
Full-time
Collaborate with business analysts and the Director, Market Development to prepare pro forma models and assess business impacts to support strategic negotiations and renewal implementation.

OMERS

Assistant Property Manager

Toronto, ON, Canada
Canada Square, Canada

Pay: This posting is for an existing vacancy.The expected salary range for this position is $72,000 to $82,000 per year.
Job type: Full-time
Experience: 3 -5 years’ experience in Real Estate Management required
Posting language: English
Posted: Sep 18, 2026

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Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

As an Assistant Property Manager, you will support the Real Estate Management team in the day-to-day operations of the Canada Square portfolio. Reporting to the Property Manager, you will act as a key liaison between customers, property management, leasing, and operations teams.

You will be a key member of an engaged, high-reaching team - part of a world-class, winning culture that prioritizes people, development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.

You Will Be Responsible For:

CUSTOMER RELATIONSHIP MANAGEMENT:

Assist in establishing and maintaining "World Class" customer relationships through understanding customer needs and concerns as part of the Oxford Commitment
Coordinate regular customer meetings and take meeting minutes
Ensure prompt and courteous attention to all customer requests, internal and external
Maintain customer manuals
Coordinate customer move-in and move-out procedures
Coordinate customer event requirements and Green Team meetings
Maintain Lobby Directories & Elevator screen content in all buildings
Manage site specific content & updates to OxComm customer app for Canada Square portfolio
Preparation of customer notices, internal newsletters, and monthly newsletters to Tenants
Provide support to Community Manager initiatives

REPORTING:

Assist in ensuring all reports are prepared accurately and in a timely manner, recognizing the importance of internal and external relationships
Assist with annual budget preparation and quarterly reforecasting/reporting
Complete monthly accruals and assist with management reporting, including monthly co-owner reports, quarterly asset reports and capital project tracking
Purchase order tracking

ACCOUNTS RECEIVABLE / PAYABLE:

Support the Property Administrator to ensure accuracy of billings and collections are received on time
Support the Property Administrator with providing invoices and backup for tenant chargebacks.
Assist with tenant default notices preparation and delivery to customers
Code invoices for payment, including utility and telecom invoices as well as creating monthly invoices for TTC water consumption.
Physical cheque deposits

LEASE ADMINSTRATION:

Assist with the preparation and delivery of notices to customers with respect to lease administration
Assist with lease clause interpretation and ensuring customer requirements are communicated and adhered to
Assist with the monitoring and completion of leasehold improvement allowance requirements as per the lease

OFFICE & RETAIL LEASING:

Support leasing and property teams with customer renewals, expansions, vacant suite standards maintenance, and tours as needed
Update the Oxford building pages on the Oxford web site as required, through Building Admin
Coordinate Broker fees, payments, and distribution
Maintain storage records and administer new agreements
Coordinate specialty leasing and document drafting with legal.

OPERATIONS, CONSTRUCTION, DEVELOPMENT:

Maintain Emergency Management plan updates, contacts and emergency notifications lists, and send out emergency notifications as required
Assist Operations team with various building inspection requirements
Review and monitor Angus preventative maintenance performance results
Assist Construction Manager during leasehold improvement and Landlord’s work processes
Work with Risk Management as required on Insurance related issues
Coordinate with Security, Cleaning, Parking operators as required, including for items such as Vacancy listings and Security escort requirement
Work with operations for vendor onboarding.

Required Skills & Experience:

3 -5 years’ experience in Real Estate Management required
Post-secondary degree with focus in business or real estate
Demonstrated ability to multi-task and manage priorities under pressure with careful attention to detail
Demonstrated financial, analytical and decision-making skills
Strong Computer skills and knowledge of MS Office required, basic knowledge in Yardi preferred
Excellent communication skills both written and oral
Strong interpersonal skills for successful teamwork working closely with customers

Preferred Skills & Experience:

Enrolment in RPA/CPM is an asset
Familiarity with LEED EB submissions, BOMA Best and BOMA Certificate of Excellence
Ability to find creative solutions and help drive results
Thrive in organizations that constantly evolve and adapt.
Embrace collaborative sharing of knowledge within a teamwork environment
Driven to achieving results and continuously striving to deliver the highest performance through creative thinking

#IND1

#IDOAC

This posting is for an existing vacancy.The expected salary range for this position is $72,000 to $82,000 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

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More about this job

Responsibilities

The Assistant Property Manager supports the Property Manager in the day-to-day operations of the Canada Square portfolio, acting as a liaison between customers, leasing, and operations teams. Responsibilities include managing customer relationships, financial reporting, lease administration, and coordinating building operations and maintenance.

Requirements

Candidates must have 3-5 years of experience in real estate management and a post-secondary degree in business or real estate. Strong financial, analytical, and communication skills are required, along with proficiency in MS Office and familiarity with Yardi.

Skills

Real estate management
Financial reporting
Budget preparation
Accounts receivable
Accounts payable
Lease administration
Leasehold improvements
Emergency management
Vendor onboarding
MS Office
Yardi
Communication
Analytical skills
Decision-making
Teamwork

Benefits

Group benefits
Retirement plans
Short-term incentive plan
Long-term incentive plan

Visa sponsorship

Not detected in the job text

Keywords

Real Estate Management
Property Management
Customer Service
Financial Reporting
Budgeting
Accounts Receivable
Accounts Payable
Lease Administration
Leasehold Improvements
Emergency Management
Vendor Management
Yardi
MS Office
LEED EB
BOMA Best
BOMA Certificate of Excellence
Operations
Risk Management
Retail Leasing
Office Leasing
Asset Reporting
Capital Projects
Tenant Relations
Building Inspections
Angus
Workday
Portfolio Management
Business Administration

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