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Added 1 hour ago
FR
Property Accountant
FirstService Residential Canada
Vancouver, BC
- Full-time
Monitoring and resolving any accounts payable and accounts receivable issues
Added 1 hour ago
EA
Accountant
Effortless Admin Inc.
Edmonton, AB
- Full-time
Added 1 hour ago
DC
Associate, Client Service
DATA Communications Management Corp
Richmond Hill, ON
- $45,000 to $50,000 CAD / year
- Full-time
…a wide range of industries to streamline and optimize their Accounts Payable and Accounts Receivable…
Added 1 hour ago
DC
Senior Manager, Client Service
DATA Communications Management Corp
Richmond Hill, ON
- $75,000 to $85,000 CAD / year
- Full-time
…a wide range of industries to streamline and optimize their Accounts Payable and Accounts Receivable…
Added 1 hour ago
BT
Senior Accounts Payable Lead
Beanfield Technologies Inc.
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
The Senior Accounts Payable Lead is responsible for overseeing the day-to-day operations of the Accounts Payable function, ensuring accurate, timely, and compliant processing of invoices,…
Added 1 hour ago
WG
Accounts Payable Clerk
WGI Group
Winnipeg, MB
- Full-time
Armtec Inc. is looking for a detail-oriented and collaborative Accounts Payable Clerk to join our team at our Winnipeg facility.
Added 1 hour ago
CI
Intermediate Accountant
Cotecna Inspections
Burnaby, BC
- $60,000 to $65,000 CAD / year
- Full-time
General Ledger Maintenance: Record transactions in Navision, maintain and reconcile general ledger accounts to ensure accuracy and compliance with accounting standards.
Added 1 hour ago
BC
Controller
BELFOR CANADA INC.
London, ON
- $110,000 to $130,000 CAD / year
- Full-time
Oversee accounts payable, accounts receivable, and general ledger functions.
Added 1 hour ago
MM
Finance Clerk
Manitoba Métis Federation
Winnipeg, MB
- $47,403 to $56,653 CAD / year
- Full-time
Calculate, prepare and process invoices for accounts payable and receivable;
Added 1 hour ago
MM
Finance Officer
Manitoba Métis Federation
Winnipeg, MB
- $57,525 to $70,812 CAD / year
- Full-time
Informed knowledge of all aspects of accounts payable and accounts receivable;
Added 1 hour ago
AI
Evening Receptionist - Courtesy Chrysler Dodge Jeep Ram
AutoCanada Inc.
Calgary, AB
- $15 to $17 CAD / hour
- Part-time
Process accounts payable invoices, including reconciliation and follow-up on outstanding accounts
Added 1 hour ago
Financial Analyst - Phy. Compensation & Recon
WELL Health Technologies Corp
Vancouver, BC
…account reconciliations, supporting schedules and physician payable…
Added 2 hours ago
M
Accounting Technician, Assurance & Accounting
MNP
Montreal, QC
- Full-time
Prepare and maintain government remittances/filings, accounts receivable, expenses, accounts payable and payroll transactions
Added 2 hours ago
M
Senior Accountant, Assurance and Accounting - Private Enterprise Audit
MNP
Vancouver, BC
- Full-time
Perform accounts receivable, accounts payable, capital asset acquisition and disposition and payroll walk-through with clients
Added 2 hours ago
PF
Days Warehouse Associate Receiver
Performance Food Group
Milton, ON
- Full-time
Collecting associated receiving and billing documentation, and delivering to Accounts Payable.
Added 3 hours ago
EG
Controller
Edmonton Granite Memorials Ltd
AB · Edmonton, AB
- $110,000 to $130,000 CAD / year
- Full-time
Oversee all accounting operations, including accounts payable, receivable, payroll, reconciliations, and general ledger management.
Added 3 hours ago
M
Accounting Technician, Assurance & Accounting
MNP
Virden, MB
- Full-time
Prepare and maintain government remittances/filings, accounts receivable, expenses, accounts payable and payroll transactions
Added 5 hours ago
HT
Accounting clerk
Hotel Travelodge Québec
Québec, QC
- From $22.21 CAD / hour
- Full-time
- On-site
Added 6 hours ago
PC
Staff Accountant (Bilingual) - M&M Food Market
Parkland Corporation
Mississauga, ON
- Full-time
Set up / close utilities, security and other vendor accounts for new/transferred stores.
Added 6 hours ago
Strategic Sourcing - Strategic Sourcing Specialist
Mohawk Medbuy Corporation (MMC)
Burlington, ON · ON · Kingston, ON · London, ON · Thunder Bay, ON · Toronto, ON · Chatham-Kent, ON
…in-hospital logistics, warehousing, technology, procure-to-pay and accounts…
Added 6 hours ago
GS
Administrative assistant
Givesco Sherbrooke
Sherbrooke, QC
- From $26 CAD / hour
- Full-time
- On-site
Added 6 hours ago
B
Inventory Analyst
BGIS
Calgary, AB
- Full-time
Process, validate, and reconcile inventory-related invoices and adjustments in accordance with company policies, financial controls, and Accounts Payable standards.
Added 7 hours ago
AI
Accounts Payable Supervisor
Acuren Inspection, Inc.
Sherwood Park, AB
- Full-time
Acuren is currently seeking a dedicated, energetic, and detail-oriented Accounts Payable Supervisor to join our team based in our Sherwood Park office.
Added 7 hours ago
QM
Contrôleur adjoint - 3 jours/semaine - Ville Saint-Laurent - 70 k$ à 85 k$ / Assistant Controller
Quantum Management Services Ltd.
Montreal, QC
- $85,000 to $100,000 CAD / year
- Full-time
- Oversee day-to-day accounting activities, including accounts payable, accounts receivable, credit and invoicing.
Added 7 hours ago
S
Gestionnaire, Comptabilité corporative et information financière
Sanimax
Montreal, QC
- Full-time
Collaborate with shared services, payroll, accounts payable, accounts receivable, and regional finance teams to ensure data integrity and reporting accuracy.

OMERS

Coordinator, Reception & Guest Experience

Toronto, ON, Canada
Head Office Toronto, Canada

This posting is for an existing vacancy.The expected salary range for this position is $48,000.00 - $68,000.00 per year. · Full-time

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Job details

Pay: This posting is for an existing vacancy.The expected salary range for this position is $48,000.00 - $68,000.00 per year.
Job type: Full-time
Experience: 3–5 years’ experience in a fast-paced Corporate Reception environment.
Posting language: English
Posted: Oct 9, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be - and deliver - your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Coordinator, Reception & Guest Experience

Position Scope:

As an integral member of the Guest Experience team and a corporate ambassador for OMERS, the Coordinator, Reception & Guest Experience reports to the Lead, Reception and Meeting Services Management. This role provides reception and administrative support, follows physical security protocols, welcomes and registers visitors in a professional and courteous manner, manages live telephone calls and messages, and coordinates the Conference Centre, Boardroom and meeting rooms.

The successful candidate will bring strong interpersonal and customer service skills, adapt quickly to changing business needs, and demonstrate OMERS’ Core Values and commitment to compliance.

You will be responsible for:

Reception

As part of a team, manage the day-to-day running of the reception desk and reception area.

Welcome all visitors, assist as needed, and log visitor details accurately.

Log pension members separately and liaise with Pension Member Experience to ensure a representative arrives promptly.

Ensure the reception and waiting area is always welcoming and tidy.

Answer the switchboard, forward calls, and respond to enquiries professionally.

Report AV/VC faults in meeting rooms to the IT team.

Report building maintenance and security issues to Property Management.

Monitor internal directories and provide updated information to the team shared report.

Document and maintain accurate records for monthly reporting on meeting room bookings, visitor logs and switchboard calls.

Supply and track wireless remote clickers used by employees for presentations.

Create Wi-Fi passwords for guests as needed.

Support Executive Assistants with EMS or an equivalent system, including reporting user issues and introducing new starters to the system.

Use EMS or an equivalent system daily to ensure meeting rooms are booked and utilized correctly.

Research and present alternatives to clients when room revisions are necessary and escalate when required.

Extract and create monthly reports for management through EMS or an equivalent system, specifying meeting usage, cancellations, amendments and overall utilization.

Maintain and cultivate the relationship with EMS or an equivalent provider to ensure the system works efficiently and to learn new features that support Executive Assistants and the business.

Work with Meeting Services and IT teams to support room configuration, AV requirements, and food and beverage supply.

Provide backup support for Meeting Services to ensure meeting rooms in the Conference Centre are always clean and tidy.

Team assistance

Work with the Global CREW team and Executive Assistants across international offices to ensure alignment of processes and inclusion of managed offices in wider company discussions and events.

Assist Executive Assistants, employees and external guests with last-minute requests, including catering, AV, printing and other support needs.

Support the Team Lead and complete other tasks as required.

Invoice Processing

Input, code and process all invoices into accounts payable software, such as Basware or an equivalent system, within 48 hours of receipt.

Log all invoices into monthly tracking summary sheets.

Monitor proposals, work orders and contracts to serve as backup to invoices, as applicable.

Ad hoc tasks

Ensure the CREW SharePoint site is up to date.

Assist in forward planning for visitors from other offices and provide basic assistance as required during visits.

Learn and practice safety protocols, including Fire Warden Training, First Aid and CPR.

Assist with special projects as assigned.

Required Skills & Experience

3–5 years’ experience in a fast-paced Corporate Reception environment.

Professional, friendly, and approachable with strong interpersonal skills.

Strong written and verbal communication skills.

Excellent organizational skills.

Ability to multitask and adapt well to working under pressure.

Self-motivated and proactive.

Proficient Microsoft Office skills, including Outlook, Excel and Word.

Accuracy and attention to detail.

Excellent time management skills.

Reliable and trustworthy.

Preferred Skills & Experience

Team player and flexible, with occasional later working hours required during busy periods.

Keen self-educator.

Experience using Microsoft PowerPoint.

Confident in building relationships with multiple stakeholders.

This posting is for an existing vacancy.The expected salary range for this position is $48,000.00 - $68,000.00 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work - and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

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More about this job

Responsibilities

The Coordinator manages the reception desk, welcomes visitors, and handles switchboard operations while providing administrative support to the Guest Experience team. They are also responsible for coordinating meeting room bookings, managing AV/VC faults, and processing invoices in accordance with corporate protocols.

Requirements

Candidates must have 3–5 years of experience in a fast-paced corporate reception environment and possess strong interpersonal and organizational skills. Proficiency in Microsoft Office and the ability to multitask under pressure are essential for this role.

Skills

Reception
Customer service
Administrative support
Telephone management
Meeting room coordination
Microsoft Office
Outlook
Excel
Word
Interpersonal skills
Multitasking
Time management
Communication skills
Invoice processing
Problem solving

Benefits

Group benefits
Retirement plans
Short-term incentive plan
Long-term incentive plan

Visa sponsorship

Not detected in the job text

Keywords

Reception
Guest Experience
Administrative Support
Switchboard
Meeting Services
EMS
Basware
Accounts Payable
Invoice Processing
SharePoint
Fire Warden Training
First Aid
CPR
Corporate Ambassador
Pension Plan
Microsoft Office
Outlook
Excel
Word
PowerPoint
Customer Service
AV/VC Support
Facility Management
Security Protocols
Stakeholder Management

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