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Added 1 min ago
AT
Digital marketing coordinator
Amanah Tech Inc.
Toronto, ON
- From $37.5 CAD / hour
- Full-time
- On-site
Evaluate communication strategies and programs
Added 6 mins ago
CF
Aquafitness Instructor-EN
Canadian Forces Morale and Welfare Services
Greenwood, NS
- $19.89 to $22.94 CAD / hour
- Contract
Under the supervision of the Community Aquatics and Recreation Coordinator, the aqua fitness instructor plans, organizes and delivers aqua fitness classes. He/she prepares class schedules,…
Added 8 mins ago
TS
Food Bank Supervisor
The Salvation Army Canada and Bermuda Territory
Gravenhurst, ON · Bracebridge, ON · South Muskoka Ministries - Bracebridge
- Full-time
…of the management team and will participate in the planning, development, and implementation of programs and services that meet the needs of individuals and families in the South Muskoka…
Added 8 mins ago
PC
Residence Coordinator - Children's Services
Pacific Coast Community Resources
Kamloops, BC
- Full-time
The Residence Coordinator plays a key leadership role in the day-to-day operations of one or more SHSS staffed homes, ensuring high-quality, trauma-informed care for children and youth with…
Added 8 mins ago
AC
Full-time Accounts Payable Officer - Appendix D (14 months)
Algonquin College
Ottawa, ON
- Full-time
Learning and Development Opportunities: Access to training, tuition assistance programs (Algonquin College Courses and Degree Completion), certifications, workshops, and professional…
Added 22 mins ago
TS
Food Bank Supervisor
The Salvation Army in Canada
Gravenhurst, ON
- Full-time
…of the management team and will participate in the planning, development, and implementation of programs and services that meet the needs of individuals and families in the South Muskoka…
Added 22 mins ago
CG
Operations Liaison Coordinator
Calian Group
Canada
- Contract
Calian is seeking an Operations Liaison Coordinator to assist our client with the facilitation of their project.
Added 22 mins ago
LM
Branch Coordinator
Leavitt Machinery
Kitimat, BC
- Full-time
Leavitt Machinery is looking for a customer service-oriented Branch Coordinator to join our team in Kitimat, British Columbia. As the Branch Coordinator, you will be responsible for…
Added 22 mins ago
WL
Sport Medicine and Athlete Performance Manager
Wilfrid Laurier University
Waterloo, ON
- $85,357 to $106,696 CAD / year
- Contract
The Manager, Sports Medicine & Athlete Performance reports to the Associate Director Interuniversity Sport Programs (Associate Director) and is a member of the department leadership team.…
Added 22 mins ago
TC
Retail Store Coordinator Full Time Winners - Park Royal
TJX Canada – Winners, Marshalls, HomeSense
BC · West Vancouver, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 22 mins ago
V
Assistant Branch Manager - Lynn Creek
Vancity
North Vancouver, BC
- Full-time
Assisting the Branch Manager in the development of plans to achieve financial objectives for the branch
Added 23 mins ago
Manager of Academic Services
University of Guelph
Chatham-Kent, ON · Ridgetown, ON
…Enrolment and Registrarial Services, Communications and Engagement Coordinator, Academic Services Assistant, and Program…
Added 38 mins ago
Facilities Coordinator - Full time - 11:30am - 6:00pm (58954003)
Sodexo Canada Ltd
Montreal, QC
Access to ongoing training and development programs.
Added 38 mins ago
WP
Temporary Property Services Coordinator
WestUrban Properties Management
Campbell River, BC
- Full-time
…through our expertise in construction management, customized development, and development planning across Western Canada. Our rapidly growing company is built on a foundation of strong…
Added 38 mins ago
A
Business Partner, Talent & Culture (14 months contract)
Amilia
Montreal, QC
- Full-time
…roles in partnership with hiring managers, and lead select programs with our Talent & Culture Coordinator, including employer branding, onboarding, and social initiatives, both internal and…
Added 38 mins ago
TC
2027 Camp Counsellor for March Break Camp
The Corporation of the Town of Ajax
Ajax, ON
- Full-time
Reporting to the Program Supervisor – Camps/Playgrounds, Program Director – Camps/Playgrounds, and Community Recreation Coordinator, Camp Counsellors are accountable for planning and…
Added 47 mins ago
RS
Marketing coordinator
Ryan Shearer Agencies Ltd.
Vulcan, AB
- From $37.5 CAD / hour
- Full-time
- On-site
Evaluate communication strategies and programs
Added 51 mins ago
TC
Store Coordinator Winners Merivale
TJX Canada – Winners, Marshalls, HomeSense
Ottawa, ON · Nepean, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 53 mins ago
Merchandising Coordinator Co-op (4 months)
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Halifax, NS · Stellarton, NS
…receive health and dental benefits, retirement and savings programs including an Employee Share Ownership Plan, a 10% in-store discount at participating banners, virtual healthcare and an…
Added 53 mins ago
UO
Research Project Coordinator - Dentistry
University of Alberta
Edmonton, AB
- Full-time
…looking for a highly organized, proactive Research Project Coordinator to help drive our growing portfolio of research programs, grants, and trainee…
Added 1 hour ago
O
Coordinator, Products, Integrations & Service Management
OntarioMD
Toronto, ON
- Full-time
The Product Coordinator is responsible for supporting initiatives and operational duties relating to Integrated EHR Products and EMR Contextual Launch Services used by community-based…
Added 1 hour ago
BG
Regional Safety Coordinator
Brandt Group of Companies
Regina, SK
- Full-time
Brandt Corporate Services Ltd. is seeking a Regional Safety Coordinator to join our Queen City Distillers team.
Added 1 hour ago
CO
Lead Instructor, Aquatic Services
City of Leduc
Leduc, AB
- Full-time
Reporting to the Aquatic Programs Coordinator, the Lead Instructor is responsible for supporting the delivery of high-quality aquatic programs by providing leadership, mentorship, and…
Added 1 hour ago
VC
Mental Health Rehabilitation Worker - Social Service
Vancouver Coastal Health
Vancouver, BC
- $31.64 CAD / hour
- Temporary
…improving physical health and wellness.Reporting to the Program Coordinator and under the daily direction of the Registered Nurse and/or Registered Psychiatric Nurse, the Mental Health…
Added 1 hour ago
VC
Total Care Worker - Older Adult Assessment & Treatment (Mental Health Resident Care Attendant)
Vancouver Coastal Health
Vancouver, BC
- $31.64 CAD / hour
- Temporary
…(BPSD) as well as physical care needs. Reporting to the Program Coordinator and under the direction of the Nurse, Occupational Therapist, Physiotherapist and Social Worker, this position…

OMERS

Coordinator, Reception & Guest Experience

Toronto, ON, Canada
Head Office Toronto, Canada

This posting is for an existing vacancy.The expected salary range for this position is $48,000.00 - $68,000.00 per year. · Full-time

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Job details

Pay: This posting is for an existing vacancy.The expected salary range for this position is $48,000.00 - $68,000.00 per year.
Job type: Full-time
Experience: 3–5 years’ experience in a fast-paced Corporate Reception environment.
Posting language: English
Posted: Oct 9, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be - and deliver - your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Coordinator, Reception & Guest Experience

Position Scope:

As an integral member of the Guest Experience team and a corporate ambassador for OMERS, the Coordinator, Reception & Guest Experience reports to the Lead, Reception and Meeting Services Management. This role provides reception and administrative support, follows physical security protocols, welcomes and registers visitors in a professional and courteous manner, manages live telephone calls and messages, and coordinates the Conference Centre, Boardroom and meeting rooms.

The successful candidate will bring strong interpersonal and customer service skills, adapt quickly to changing business needs, and demonstrate OMERS’ Core Values and commitment to compliance.

You will be responsible for:

Reception

As part of a team, manage the day-to-day running of the reception desk and reception area.

Welcome all visitors, assist as needed, and log visitor details accurately.

Log pension members separately and liaise with Pension Member Experience to ensure a representative arrives promptly.

Ensure the reception and waiting area is always welcoming and tidy.

Answer the switchboard, forward calls, and respond to enquiries professionally.

Report AV/VC faults in meeting rooms to the IT team.

Report building maintenance and security issues to Property Management.

Monitor internal directories and provide updated information to the team shared report.

Document and maintain accurate records for monthly reporting on meeting room bookings, visitor logs and switchboard calls.

Supply and track wireless remote clickers used by employees for presentations.

Create Wi-Fi passwords for guests as needed.

Support Executive Assistants with EMS or an equivalent system, including reporting user issues and introducing new starters to the system.

Use EMS or an equivalent system daily to ensure meeting rooms are booked and utilized correctly.

Research and present alternatives to clients when room revisions are necessary and escalate when required.

Extract and create monthly reports for management through EMS or an equivalent system, specifying meeting usage, cancellations, amendments and overall utilization.

Maintain and cultivate the relationship with EMS or an equivalent provider to ensure the system works efficiently and to learn new features that support Executive Assistants and the business.

Work with Meeting Services and IT teams to support room configuration, AV requirements, and food and beverage supply.

Provide backup support for Meeting Services to ensure meeting rooms in the Conference Centre are always clean and tidy.

Team assistance

Work with the Global CREW team and Executive Assistants across international offices to ensure alignment of processes and inclusion of managed offices in wider company discussions and events.

Assist Executive Assistants, employees and external guests with last-minute requests, including catering, AV, printing and other support needs.

Support the Team Lead and complete other tasks as required.

Invoice Processing

Input, code and process all invoices into accounts payable software, such as Basware or an equivalent system, within 48 hours of receipt.

Log all invoices into monthly tracking summary sheets.

Monitor proposals, work orders and contracts to serve as backup to invoices, as applicable.

Ad hoc tasks

Ensure the CREW SharePoint site is up to date.

Assist in forward planning for visitors from other offices and provide basic assistance as required during visits.

Learn and practice safety protocols, including Fire Warden Training, First Aid and CPR.

Assist with special projects as assigned.

Required Skills & Experience

3–5 years’ experience in a fast-paced Corporate Reception environment.

Professional, friendly, and approachable with strong interpersonal skills.

Strong written and verbal communication skills.

Excellent organizational skills.

Ability to multitask and adapt well to working under pressure.

Self-motivated and proactive.

Proficient Microsoft Office skills, including Outlook, Excel and Word.

Accuracy and attention to detail.

Excellent time management skills.

Reliable and trustworthy.

Preferred Skills & Experience

Team player and flexible, with occasional later working hours required during busy periods.

Keen self-educator.

Experience using Microsoft PowerPoint.

Confident in building relationships with multiple stakeholders.

This posting is for an existing vacancy.The expected salary range for this position is $48,000.00 - $68,000.00 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work - and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

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More about this job

Responsibilities

The Coordinator manages the reception desk, welcomes visitors, and handles switchboard operations while providing administrative support to the Guest Experience team. They are also responsible for coordinating meeting room bookings, managing AV/VC faults, and processing invoices in accordance with corporate protocols.

Requirements

Candidates must have 3–5 years of experience in a fast-paced corporate reception environment and possess strong interpersonal and organizational skills. Proficiency in Microsoft Office and the ability to multitask under pressure are essential for this role.

Skills

Reception
Customer service
Administrative support
Telephone management
Meeting room coordination
Microsoft Office
Outlook
Excel
Word
Interpersonal skills
Multitasking
Time management
Communication skills
Invoice processing
Problem solving

Benefits

Group benefits
Retirement plans
Short-term incentive plan
Long-term incentive plan

Visa sponsorship

Not detected in the job text

Keywords

Reception
Guest Experience
Administrative Support
Switchboard
Meeting Services
EMS
Basware
Accounts Payable
Invoice Processing
SharePoint
Fire Warden Training
First Aid
CPR
Corporate Ambassador
Pension Plan
Microsoft Office
Outlook
Excel
Word
PowerPoint
Customer Service
AV/VC Support
Facility Management
Security Protocols
Stakeholder Management

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