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Added 8 mins ago
HO
Director, Talent Management and Engagement
House of Commons of Canada Chambre des communes du Canada
Ottawa, ON
- $138,198 to $162,566 CAD / year
- Full-time
…emerging technologies and business-minded service models, and lead the evolution of Talent Management and Engagement services to maximize the value and impact of programs and services.…
Added 8 mins ago
DA
Parts Manager - Relocate to Pincher Creek
Davis Auto Group
Calgary, AB
- Full-time
…family! As we continue to grow, we are seeking a Parts Manager to lead and shape our growing team. The successful candidate can expect to earn $80,000 - $100,000 annually, along with a…
Added 8 mins ago
IB
Financial Analyst
Ivey Business School at Western University
London, ON
- Full-time
…Case-Method Learning. Ivey offers undergraduate and graduate degree programs, as well as Executive Education at campuses in London, Toronto, and Hong…
Added 10 mins ago
S
Scientific Research & Experimental Development (SR&ED) Intern - Winter 2027 - 6 Months
Stantec
Toronto, ON
- Full-time
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Added 10 mins ago
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Siemens
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Opportunities to advance your career and mentorship programs on a local and global scale.
Added 10 mins ago
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- Full-time
Respond to urgent incidents and behavioral escalations; lead debriefs and reviews
Added 10 mins ago
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Category Business Manager
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- Full-time
…market analysis, product line reviews with vendors, selection of programs for various banners, establishment of initial store inventory levels, strategic price setting to balance…
Added 10 mins ago
B
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- Full-time
Takes a lead in proactively engaging with existing customers and prospects by providing needs-based assessments to grow loyalty and identify immediate / future opportunities.
Added 10 mins ago
IE
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- $30 to $32 CAD / hour
Maintain accurate files in regards to lead times, pricing, order confirmations, and other vendor related issues.
Added 10 mins ago
BB
Marchandiseur/Marchandiseuse (Saisonnier(ére)) / Merchandiser (Seasonal)
Best Buy Canada
Canada
- Part-time
Training programs to build new and transferable skills and achieve certifications
Added 10 mins ago
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Manager, Road Assist Fleet & Contract Partners
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- Full-time
BCAA is looking for a Manager, ERS Fleet & Contract Partners, Road Assist to lead a team of Remote Fleet Technicians and oversee relationships with our external Tow Partners. You’ll help…
Added 10 mins ago
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Wireless Sales Supervisor
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- Full-time
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Added 10 mins ago
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Wireless Sales Supervisor
Staples Canada
Orleans, ON
- Full-time
Lead and model selling by cultivating a selling culture with associates to achieve current goals and targets
Added 10 mins ago
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Wireless Sales Supervisor
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- Full-time
Lead and model selling by cultivating a selling culture with associates to achieve current goals and targets
Added 23 mins ago
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Director, New Accounts and Documentation
RBC
Toronto, ON
- Full-time
Lead and Performance Management – Lead department managers to ensure performance meets company and industry standards for service, innovation, and professionalism. Establish individual…
Added 23 mins ago
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Lead application modernization and migration programs from traditional WebSphere Application Server (WAS) to Open Liberty.
Added 23 mins ago
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Sr Software Developer (Lead) - EN 178
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- $96,557 to $128,743 CAD / year
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Added 23 mins ago
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Professional Senior, Electro-Mechanical Engineering, EWIS Design
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- Full-time
Lead a multicultural team of EWIS 3D designers on critical projects.
Added 23 mins ago
7
Assistant Store Leader (Assistant Manager)
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- Full-time
…stores and communities every day. If you're ready to grow, lead and make a difference, come join our team and help shape the future of…
Added 23 mins ago
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- $126,500 to $148,500 CAD / year
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Teranet is currently looking for an experienced Workday Lead to coordinate the planning, governance, and continuous improvement of the Workday platform. Acting as the primary liaison…
Added 23 mins ago
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Change Management Specialist
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Added 23 mins ago
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Store Crew
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Added 23 mins ago
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Store Crew
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Added 23 mins ago
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Christmas Kettle Assistant
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- Full-time
Minimum of one (1) year of prior related experience working in community-based programs would be a definite asset.
Added 23 mins ago
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Director-Global Tax Operations
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- Full-time
…successful incumbent must have excellent intrapersonal skills to lead a team with diverse mandates, demonstrating a sound understanding of Operations, and ability to exercise high-stakes…

OMERS

Coordinator, Reception & Guest Experience

Toronto, ON, Canada
Head Office Toronto, Canada

This posting is for an existing vacancy.The expected salary range for this position is $48,000.00 - $68,000.00 per year. · Full-time

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Job details

Pay: This posting is for an existing vacancy.The expected salary range for this position is $48,000.00 - $68,000.00 per year.
Job type: Full-time
Experience: 3–5 years’ experience in a fast-paced Corporate Reception environment.
Posting language: English
Posted: Oct 9, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be - and deliver - your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Coordinator, Reception & Guest Experience

Position Scope:

As an integral member of the Guest Experience team and a corporate ambassador for OMERS, the Coordinator, Reception & Guest Experience reports to the Lead, Reception and Meeting Services Management. This role provides reception and administrative support, follows physical security protocols, welcomes and registers visitors in a professional and courteous manner, manages live telephone calls and messages, and coordinates the Conference Centre, Boardroom and meeting rooms.

The successful candidate will bring strong interpersonal and customer service skills, adapt quickly to changing business needs, and demonstrate OMERS’ Core Values and commitment to compliance.

You will be responsible for:

Reception

As part of a team, manage the day-to-day running of the reception desk and reception area.

Welcome all visitors, assist as needed, and log visitor details accurately.

Log pension members separately and liaise with Pension Member Experience to ensure a representative arrives promptly.

Ensure the reception and waiting area is always welcoming and tidy.

Answer the switchboard, forward calls, and respond to enquiries professionally.

Report AV/VC faults in meeting rooms to the IT team.

Report building maintenance and security issues to Property Management.

Monitor internal directories and provide updated information to the team shared report.

Document and maintain accurate records for monthly reporting on meeting room bookings, visitor logs and switchboard calls.

Supply and track wireless remote clickers used by employees for presentations.

Create Wi-Fi passwords for guests as needed.

Support Executive Assistants with EMS or an equivalent system, including reporting user issues and introducing new starters to the system.

Use EMS or an equivalent system daily to ensure meeting rooms are booked and utilized correctly.

Research and present alternatives to clients when room revisions are necessary and escalate when required.

Extract and create monthly reports for management through EMS or an equivalent system, specifying meeting usage, cancellations, amendments and overall utilization.

Maintain and cultivate the relationship with EMS or an equivalent provider to ensure the system works efficiently and to learn new features that support Executive Assistants and the business.

Work with Meeting Services and IT teams to support room configuration, AV requirements, and food and beverage supply.

Provide backup support for Meeting Services to ensure meeting rooms in the Conference Centre are always clean and tidy.

Team assistance

Work with the Global CREW team and Executive Assistants across international offices to ensure alignment of processes and inclusion of managed offices in wider company discussions and events.

Assist Executive Assistants, employees and external guests with last-minute requests, including catering, AV, printing and other support needs.

Support the Team Lead and complete other tasks as required.

Invoice Processing

Input, code and process all invoices into accounts payable software, such as Basware or an equivalent system, within 48 hours of receipt.

Log all invoices into monthly tracking summary sheets.

Monitor proposals, work orders and contracts to serve as backup to invoices, as applicable.

Ad hoc tasks

Ensure the CREW SharePoint site is up to date.

Assist in forward planning for visitors from other offices and provide basic assistance as required during visits.

Learn and practice safety protocols, including Fire Warden Training, First Aid and CPR.

Assist with special projects as assigned.

Required Skills & Experience

3–5 years’ experience in a fast-paced Corporate Reception environment.

Professional, friendly, and approachable with strong interpersonal skills.

Strong written and verbal communication skills.

Excellent organizational skills.

Ability to multitask and adapt well to working under pressure.

Self-motivated and proactive.

Proficient Microsoft Office skills, including Outlook, Excel and Word.

Accuracy and attention to detail.

Excellent time management skills.

Reliable and trustworthy.

Preferred Skills & Experience

Team player and flexible, with occasional later working hours required during busy periods.

Keen self-educator.

Experience using Microsoft PowerPoint.

Confident in building relationships with multiple stakeholders.

This posting is for an existing vacancy.The expected salary range for this position is $48,000.00 - $68,000.00 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work - and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

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More about this job

Responsibilities

The Coordinator manages the reception desk, welcomes visitors, and handles switchboard operations while providing administrative support to the Guest Experience team. They are also responsible for coordinating meeting room bookings, managing AV/VC faults, and processing invoices in accordance with corporate protocols.

Requirements

Candidates must have 3–5 years of experience in a fast-paced corporate reception environment and possess strong interpersonal and organizational skills. Proficiency in Microsoft Office and the ability to multitask under pressure are essential for this role.

Skills

Reception
Customer service
Administrative support
Telephone management
Meeting room coordination
Microsoft Office
Outlook
Excel
Word
Interpersonal skills
Multitasking
Time management
Communication skills
Invoice processing
Problem solving

Benefits

Group benefits
Retirement plans
Short-term incentive plan
Long-term incentive plan

Visa sponsorship

Not detected in the job text

Keywords

Reception
Guest Experience
Administrative Support
Switchboard
Meeting Services
EMS
Basware
Accounts Payable
Invoice Processing
SharePoint
Fire Warden Training
First Aid
CPR
Corporate Ambassador
Pension Plan
Microsoft Office
Outlook
Excel
Word
PowerPoint
Customer Service
AV/VC Support
Facility Management
Security Protocols
Stakeholder Management

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