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Added 9 mins ago
AC
Manager, Project Development - Mining and Metals Saskatoon
Allnorth Consultants Limited
Saskatoon, SK
- Full-time
We are seeking a Project Development Manager to join our Mining & Metals team. As a key member of the operations team, you will help strengthen Allnorth’s brand, build lasting client…
Added 9 mins ago
HB
Chef De Partie - Seasonal (Full-time)
Horseshoe Bay Resort
Rossland, BC
- Full-time
You lead by example and inspire your team to maintain high standards.
Added 9 mins ago
S
gérant (e) de magasin, Dollard-des Ormeaux et environs, QC
Starbucks
Dollard-Des Ormeaux, QC · Pointe-Claire, QC
- $61,000 to $80,875 CAD / year
Support talent and lead a team: Mobilize the heart and mind of your team members and develop their skills so that they can achieve the best of themselves, as individuals and as members of a…
Added 9 mins ago
TT
Journeyman Welder
Trimac Transportation
Kamloops, BC
- Full-time
Contact our team of in-house Recruiters: 1-866-4-TRIMAC
Added 9 mins ago
TR
Event Marketing Manager
Trexo Robotics
Remote, Canada
- $75,000 to $90,000 CAD / year
- Full-time
- Remote
…Trexo’s event strategy across Canada and US. This role will lead the full lifecycle of event planning and execution, including conferences, roadshows , clinic-hosted trials and larger-scale…
Added 9 mins ago
DC
Asset Management Specialist
Dillon Consulting Limited
Toronto, ON · Hamilton, ON · Kingston, ON · Oakville, ON · North York, ON
- Full-time
We are currently seeking an Asset Management Specialist to join our Linear Municipal Infrastructure team. Our team specializes in the critical networks that keep a community moving and…
Added 9 mins ago
DC
Asset Management Specialist
Dillon Consulting Limited
Winnipeg, MB
- Full-time
We are currently seeking an Asset Management Specialist to join our Linear Municipal Infrastructure team. Our team specializes in the critical networks that keep a community moving and…
Added 9 mins ago
VC
Licensed Practical Nurse (LPN) - Hospitalist Medicine
Vancouver Coastal Health
Vancouver, BC
- $32.84 to $41.35 CAD / hour
- Full-time
Come work as a Licensed Practical Nurse with Vancouver Coastal Health (VCH) on the Hospitalist Medicine team at Vancouver General Hospital! Apply now to join the team!
Added 9 mins ago
VC
Social Worker (MSW) - Tertiary Mental Health Intensive Rehabilitation
Vancouver Coastal Health
Vancouver, BC
- $44.85 to $56.02 CAD / hour
- Temporary
Collaborates with the client and interdisciplinary team to facilitate transitions through the continuum of services for clients with complex discharge and/or intake/referral needs. Provides…
Added 9 mins ago
VC
Coordinator, Volunteer Resources
Vancouver Coastal Health
Richmond, BC
- $33.83 CAD / hour
- Full-time
Come work as a Coordinator, Volunteer Resources with Vancouver Coastal Health (VCH) on the Volunteer Resources team at Richmond Hospital. Apply now to join the team!
Added 9 mins ago
T&
Director, Risk Management - Nuclear Projects
Turner & Townsend
Toronto, ON
- Full-time
Join one of Canada's most significant nuclear infrastructure programs. As Risk Director, you will establish and lead the risk management function for a multi-billion-dollar nuclear project…
Added 9 mins ago
TT
HVAC Services Account Manager
trane technologies
Winnipeg, MB
- Full-time
…Manager, you will join Trane's best-in-class Commercial HVAC team. This is an exciting opportunity to make a difference in building efficiency and sustainability through our Service…
Added 9 mins ago
CC
Retail Shift Leader
Canna Cabana
Toronto, ON · Wellesley, Toronto, ON
- $19 to $21 CAD / hour
- Full-time
…dedicated, and mature individuals interested in joining our team. Join us and become an important part of a company where the sky is the…
Added 24 mins ago
TT
Commercial Finance Business Partner
Tundra Technical Solutions
Toronto, ON
- $100,000 to $150,000 CAD / year
- Full-time
Reporting to the Chief Financial Officer, the Commercial Finance Business Partner will establish and lead a centralized Pricing Desk within Finance to improve pricing consistency, manage…
Added 24 mins ago
B
Senior Manager, AI Strategy & Product Management
BMO
Toronto, ON
- Full-time
…priorities, translate opportunities into actionable roadmaps, lead AI products from discovery through launch and adoption, and ensure measurable value is realized within a responsible AI…
Added 24 mins ago
IW
Tree Planting Staff Summer 2027
Irving Woodlands
Fredericton, NB
- Full-time
…Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with…
Added 24 mins ago
CC
Media and Public Relations Coordinator
Calgary Chamber of Commerce
Calgary, AB
- Full-time
As part of the Policy and External Affairs team, the Media and Public Relations Coordinator will be responsible for the Chamber’s response to current affairs, government decisions, and…
Added 24 mins ago
KB
Assistant Store Manager - Sales and Services
Kent Building Supplies
Corner Brook, NL
- Full-time
Lead change initiatives through clear communication, training, and hands‑on support to ensure team alignment.
Added 24 mins ago
IG
Internal Audit Manager
Insight Global
Toronto, ON
- $55 to $68 CAD / hour
- Contract
…major financial services client in Toronto. We are building a team of both Senior Consultants and Managers to lead and execute enterprise-wide AML, Financial Crimes, and Regulatory…
Added 24 mins ago
T
Information Security Analyst II - Asset Assessment & Governance
TD
Toronto, ON
- Full-time
You will be a core member of a high performing team of technology and risk professionals who utilize their subject matter expertise in technology and information and cyber security risk…
Added 24 mins ago
KB
Paint Associate - Part Time
Kent Building Supplies
Fredericton, NB
- Part-time
…Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with…
Added 24 mins ago
R
News Editor Presenter, Maritime Region (English Services) (On-Site)
Radio-Canada
Halifax, NS
- Part-time
…on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to…
Added 24 mins ago
S
Site Reliability Engineer
SMARTFOX
Canada
- Full-time
Lead incident response: detect, mitigate, communicate, and learn through blameless postmortems with real follow-through
Added 24 mins ago
CR
Senior Project Manager - Planning, Systems and Business Support
Canadian Red Cross
Canada
- Full-time
Lead project execution in support of Recovery Services initiatives, ensuring deliverables are completed on time, within scope, and within budget.
Added 24 mins ago
KB
Human Resources Business Partner
Kent Building Supplies
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
…Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with…

OMERS

Coordinator, Reception & Guest Experience

Toronto, ON, Canada
Head Office Toronto, Canada

This posting is for an existing vacancy.The expected salary range for this position is $48,000.00 - $68,000.00 per year. · Full-time

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Job details

Pay: This posting is for an existing vacancy.The expected salary range for this position is $48,000.00 - $68,000.00 per year.
Job type: Full-time
Experience: 3–5 years’ experience in a fast-paced Corporate Reception environment.
Posting language: English
Posted: Oct 9, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be - and deliver - your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Coordinator, Reception & Guest Experience

Position Scope:

As an integral member of the Guest Experience team and a corporate ambassador for OMERS, the Coordinator, Reception & Guest Experience reports to the Lead, Reception and Meeting Services Management. This role provides reception and administrative support, follows physical security protocols, welcomes and registers visitors in a professional and courteous manner, manages live telephone calls and messages, and coordinates the Conference Centre, Boardroom and meeting rooms.

The successful candidate will bring strong interpersonal and customer service skills, adapt quickly to changing business needs, and demonstrate OMERS’ Core Values and commitment to compliance.

You will be responsible for:

Reception

As part of a team, manage the day-to-day running of the reception desk and reception area.

Welcome all visitors, assist as needed, and log visitor details accurately.

Log pension members separately and liaise with Pension Member Experience to ensure a representative arrives promptly.

Ensure the reception and waiting area is always welcoming and tidy.

Answer the switchboard, forward calls, and respond to enquiries professionally.

Report AV/VC faults in meeting rooms to the IT team.

Report building maintenance and security issues to Property Management.

Monitor internal directories and provide updated information to the team shared report.

Document and maintain accurate records for monthly reporting on meeting room bookings, visitor logs and switchboard calls.

Supply and track wireless remote clickers used by employees for presentations.

Create Wi-Fi passwords for guests as needed.

Support Executive Assistants with EMS or an equivalent system, including reporting user issues and introducing new starters to the system.

Use EMS or an equivalent system daily to ensure meeting rooms are booked and utilized correctly.

Research and present alternatives to clients when room revisions are necessary and escalate when required.

Extract and create monthly reports for management through EMS or an equivalent system, specifying meeting usage, cancellations, amendments and overall utilization.

Maintain and cultivate the relationship with EMS or an equivalent provider to ensure the system works efficiently and to learn new features that support Executive Assistants and the business.

Work with Meeting Services and IT teams to support room configuration, AV requirements, and food and beverage supply.

Provide backup support for Meeting Services to ensure meeting rooms in the Conference Centre are always clean and tidy.

Team assistance

Work with the Global CREW team and Executive Assistants across international offices to ensure alignment of processes and inclusion of managed offices in wider company discussions and events.

Assist Executive Assistants, employees and external guests with last-minute requests, including catering, AV, printing and other support needs.

Support the Team Lead and complete other tasks as required.

Invoice Processing

Input, code and process all invoices into accounts payable software, such as Basware or an equivalent system, within 48 hours of receipt.

Log all invoices into monthly tracking summary sheets.

Monitor proposals, work orders and contracts to serve as backup to invoices, as applicable.

Ad hoc tasks

Ensure the CREW SharePoint site is up to date.

Assist in forward planning for visitors from other offices and provide basic assistance as required during visits.

Learn and practice safety protocols, including Fire Warden Training, First Aid and CPR.

Assist with special projects as assigned.

Required Skills & Experience

3–5 years’ experience in a fast-paced Corporate Reception environment.

Professional, friendly, and approachable with strong interpersonal skills.

Strong written and verbal communication skills.

Excellent organizational skills.

Ability to multitask and adapt well to working under pressure.

Self-motivated and proactive.

Proficient Microsoft Office skills, including Outlook, Excel and Word.

Accuracy and attention to detail.

Excellent time management skills.

Reliable and trustworthy.

Preferred Skills & Experience

Team player and flexible, with occasional later working hours required during busy periods.

Keen self-educator.

Experience using Microsoft PowerPoint.

Confident in building relationships with multiple stakeholders.

This posting is for an existing vacancy.The expected salary range for this position is $48,000.00 - $68,000.00 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work - and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

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More about this job

Responsibilities

The Coordinator manages the reception desk, welcomes visitors, and handles switchboard operations while providing administrative support to the Guest Experience team. They are also responsible for coordinating meeting room bookings, managing AV/VC faults, and processing invoices in accordance with corporate protocols.

Requirements

Candidates must have 3–5 years of experience in a fast-paced corporate reception environment and possess strong interpersonal and organizational skills. Proficiency in Microsoft Office and the ability to multitask under pressure are essential for this role.

Skills

Reception
Customer service
Administrative support
Telephone management
Meeting room coordination
Microsoft Office
Outlook
Excel
Word
Interpersonal skills
Multitasking
Time management
Communication skills
Invoice processing
Problem solving

Benefits

Group benefits
Retirement plans
Short-term incentive plan
Long-term incentive plan

Visa sponsorship

Not detected in the job text

Keywords

Reception
Guest Experience
Administrative Support
Switchboard
Meeting Services
EMS
Basware
Accounts Payable
Invoice Processing
SharePoint
Fire Warden Training
First Aid
CPR
Corporate Ambassador
Pension Plan
Microsoft Office
Outlook
Excel
Word
PowerPoint
Customer Service
AV/VC Support
Facility Management
Security Protocols
Stakeholder Management

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