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Added 10 mins ago
GE
Team Leader - Assistance Services (6-month temporary assignment)
Global Excel Management
Montreal, QC · Sherbrooke, QC
- Other
Partner with the Assistant Director and other leaders to support strategic initiatives, implement process improvements, and contribute to employee engagement and retention
Added 10 mins ago
RB
Associate
Royal Bank of Canada
Kamloops, BC
- Full-time
The ideal candidate should have at least 3 years of experience in the investment field working as an assistant/associate
Added 10 mins ago
RB
Assistant Branch Operations Manager
Royal Bank of Canada
Toronto, ON
- Full-time
The RBC Dominion Securities is looking for an Assistant Branch Operations Manager to join their team! The Assistant Branch Operations Manager fulfils a leadership role in the branch by…
Added 25 mins ago
HO Accounting & Finance - Credit & Collections Analyst
Nippon Express Canada
Mississauga, ON
This position reports directly to the Accounting Assistant Manager and shall have the overall responsibilities for the collection of accounts receivables, monitor customer accounts, posting…
Added 41 mins ago
R
Associate
RBC
Kamloops, BC
- Full-time
The ideal candidate should have at least 3 years of experience in the investment field working as an assistant/associate
Added 56 mins ago
OD
Bookkeeper and Administrative Assistant
OTIVO Developments
Burnaby, BC
- Part-time
We’re Hiring: Bookkeeper / Administrative Assistant (Part-Time, In-Office)
Added 56 mins ago
MC
Project Coordinator - Light Industrial/Commercial
MatchBox Consulting Group
Vancouver, BC
- Full-time
Project Coordinator / Assistant Project Manager – General Contracting
Added 56 mins ago
D
Advisor, Securities
Desjardins
Hawkesbury, ON · Gatineau, QC
- Full-time
As an investment assistant, you help serve, prospect for, solicit, and develop and maintain business relationships with members and clients. You help sell securities products and services…
Added 56 mins ago
BU
Administrative Assistant, Faculty of Social Sciences
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Reporting to the Faculty Service Manager, the Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. The…
Added 1 hour ago
KG
Accounting Assistant
KUTHALA GROUP
Georgetown, ON
- Full-time
Role Description The Accounting Assistant is a full-time, on-site role based at Kuthala Group’s Georgetown, ON location. This position supports day-to-day accounting operations, including…
Added 1 hour ago
NF
Executive Assistant
Northbridge Financial Corporation
Vancouver, BC
- Full-time
What it’s like to be a Northbridge Executive Assistant:
Added 1 hour ago
T
Assistant Branch Manager Trainee
TD
Brampton, ON
- Full-time
As an Assistant Branch Manager Trainee, you will contribute to the TD's success by leading and coaching employees towards achieving operational excellence and personal development…
Added 1 hour ago
Accounting Assistant - Contract
Westerkirk
Victoria, BC
Reporting to the Senior Property Accountant, the Accounting Assistant is responsible for maintaining financial records, performing financial processes, and recording a wide range of…
Added 1 hour ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 2 hours ago
MC
Assistant Manager, Wealth Sales Support
Meridian Credit Union
St. Catharines, ON · Toronto, ON · Etobicoke, ON
- Full-time
The role: Reporting to the Manager, Wealth Sales Support, the Assistant Manager, Wealth Sales Support leads the Mutual Fund Support Representatives who provide day-to-day operational and…
Added 2 hours ago
DM
Executive Assistant - Finance & Business Operations
Danton Medical Clinic
Toronto, ON · Scarborough, ON
- $37,000 to $40,000 CAD / year
- Full-time
Business Administration & Finance Coordinator / Executive & Personal Assistant
Added 2 hours ago
DG
Bilingual Senior Administrative Assistant
Doane Grant Thornton LLP
Moncton, NB
- Full-time
As a Bilingual Senior Administrative Assistant your responsibilities will include:
Added 2 hours ago
DG
Bilingual Administrative Assistant
Doane Grant Thornton LLP
Moncton, NB
- Full-time
As an Administrative Assistant (Bilingual) your responsibilities will include:
Added 2 hours ago
R
Assistant Branch Operations Manager
RBC
Toronto, ON
- Full-time
The RBC Dominion Securities is looking for an Assistant Branch Operations Manager to join their team! The Assistant Branch Operations Manager fulfils a leadership role in the branch by…
Added 2 hours ago
AB
assistant manager, restaurant
Ali Baba Pizza
Victoria, BC
- Full-time
Added 2 hours ago
MM
Underwriting Assistant (Fixed-Term, 12 Months))
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Ottawa, ON
- Full-time
As an Underwriting Assistant, you will provide essential operational and administrative support to underwriters to ensure accurate, timely, and compliant processing of new and renewal…
Added 2 hours ago
M
Senior Assistant Director of Finance and Accounting
Marriott
Toronto, ON
- Full-time
4-year bachelor's degree in Finance and Accounting or related major; 1 year experience in the finance and accounting or related professional area.
Added 2 hours ago
SR
Real Estate Legal Assistant
Schneider Ruggiero Spencer Milburn LLP
Toronto, ON
- Full-time
We are seeking a detail-oriented and motivated Real Estate Legal Assistant to join our team in Concord, Ontario. The ideal candidate will have 2–3 years of real estate experience and the…
Added 3 hours ago
TA
Accounting Assistant
The Atlas Hotel
Regina, SK
- Full-time
…inviting a new hero to join their noble mission – an Accounting Assistant, who will report directly to the Guardian Leader, our…
Added 3 hours ago
Assistant Vice President of Finance
Hannover Re
Toronto, ON
Hannover Re Canada is seeking an experienced Assistant Vice President of Finance to join our Accounting and Finance team in our Canadian Branch on a permanent, full-time basis.

OMERS

Executive Assistant

Toronto, ON, Canada
Head Office Toronto, Canada

This posting is for an existing vacancy.The expected salary range for this position is $72,000.00 - $108,000.00 per year. · Full-time

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Job details

Pay: This posting is for an existing vacancy.The expected salary range for this position is $72,000.00 - $108,000.00 per year.
Job type: Full-time
Experience: 5+ years’ experience supporting an executive in a large, complex, international organization
Posting language: English
Posted: Oct 26, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be - and deliver - your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

In this role, you will provide Executive Administrative support to the Global Head of Tax and their immediate team. Your positive attitude and superior customer service, organizational, project management and problem-solving skills will be key to your success in this role.

You will be a key member of an engaged, high-reaching team - part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers and colleagues as genuine partners.

You will be responsible for:

Providing a full range of confidential administrative services for the Global Head of Tax and their team, ensuring quality service and professionalism at every interaction
Meeting management which includes scheduling, preparing agendas, taking minutes and documenting action items at leadership team meetings, strategic sessions and applicable boards the leaders are involved in
Preparation and coordination of meetings and events such as all-team Town Halls, Leadership team meetings, offsites and other department-wide meetings
Prepare reports, presentations, communications, and documents relating to matters of sensitive nature on behalf of the leaders by identifying required information, conducting research and utilizing appropriate sources as required
Proactively recommend enhancements to processes and issues to increase efficiencies and share best practices
Manage, coordinate, and maintain complex calendars with conflicting priorities
Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
Prioritizes and organizes workload of the leaders to ensure items that are critical to the business and to key stakeholders are on the agenda
Build strong relationships across the organization, including partnering with internal and external stakeholders
Prioritize conflicting needs, troubleshoot, handle matters expeditiously, proactively and follow-through on projects

Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and adjusting plans as required
Administration of confidential files and presentations
Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required documents including reports for [the ELT, the Board, Committees, etc.]
Managing invoices, budget reports including monitoring and analyzing budgets, expenses and year end accruals
Perform diverse range of tasks that involve a range of complexity with autonomy and discretion to make decisions within well-defined parameters
Be an effective teammate and flexible in adjusting to changing work priorities
Participate fully as a member of the team and contribute to a positive and inclusive work environment

Coordinate extensive and sometimes complex domestic and international travel arrangements, hotels and itineraries
Plan and coordinate for onsite and offsite meetings, meeting rooms, special functions and events including logistics such as location, meals, technology, communication, materials and RSVP’s
General office duties may include ordering catering, mail distribution, greeting guests, etc.

Required Skills and Experience

Executive Support & Prioritization
Effectively manages complex calendars, competing priorities, travel and executive needs. Demonstrates sound judgment, discretion and proactive problem-solving in a fast-paced environment.
Project & Meeting Coordination
Plans and executes leadership meetings, events and special projects while managing multiple deliverables and deadlines. Maintains strong organization, attention to detail and follow-through.
Executive Communication & Stakeholder Management
Creates clear, polished executive communications, presentations and business documents. Builds effective relationships with senior leaders and stakeholders while demonstrating professionalism and discretion.

Preferred Skills and Experience

5+ years’ experience supporting an executive in a large, complex, international organization
A post-secondary education (college or university) is preferred
Excellent computer literacy, MS Office Suite experience and digital tools experience including MS Teams, SharePoint etc.
Works extremely well under pressure with the ability to meet tight deadlines while maintaining attention to detail
Demonstrate superior customer service skills and professionalism when partnering with all levels and external stakeholders.
Demonstrated strength in time management and organizational skills with the ability to multi-task in a fast paced and demanding environment.
Demonstrate the ability to prioritize, multi-task, and work independently with minimal direction and proficiency in dealing with ambiguity

Detail oriented when writing and editing business documents, communications and presentations
Proactively resolve any issues in a professional and calm manner.
Exercises high levels of discretion and judgment to deal with sensitive and confidential materials and matters
Possess exceptional interpersonal, influential, verbal and written communication skills
Drive to achieve results and continuously strive to deliver the highest performance through creative thinking
Demonstrate the ability to be a proactive and independent thinker to make judgement calls
Resiliency, resourceful and flexible in adapting to changes to the leader’s accountabilities, projects, and priorities and able to devise contingency plans as needed
Thrive in dynamic organizations that constantly evolve and adapt
Experience in mentoring or supervising other administrative professionals is an asset
Have flexibility to work extra hours on occasion and sometimes on short notice

This posting is for an existing vacancy.The expected salary range for this position is $72,000.00 - $108,000.00 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work - and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

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More about this job

Responsibilities

Provide comprehensive confidential administrative support to the Global Head of Tax and their team, including complex calendar management and meeting coordination. Oversee internal and external communications, prepare reports and presentations, and manage departmental budgets and travel arrangements.

Requirements

Requires at least 5 years of experience supporting an executive within a large, complex international organization. Candidates must possess excellent computer literacy, strong organizational skills, and the ability to handle sensitive information with discretion.

Skills

Executive support
Calendar management
Project management
Meeting coordination
Stakeholder management
Communication
Problem-solving
Time management
Organizational skills
Customer service
Budgeting
Travel coordination
Confidentiality
Microsoft Office Suite
MS Teams
SharePoint

Benefits

Group benefits
Retirement plans
Short-term incentive plan
Long-term incentive plan

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Project Management
Stakeholder Management
Budgeting
Travel Coordination
Microsoft Office
MS Teams
SharePoint
Confidentiality
Reporting
Presentation Preparation
Town Halls
Event Planning
Logistics
Customer Service
Time Management
Problem Solving
Global Investor
Pension Plan
Professionalism
Communication
Data Accuracy
Due Diligence
Mentoring
Strategic Planning
Invoicing
Expense Management
Collaboration

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