Coordinator OGS Management
- Toronto, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Agency
Omnicom Media
Job Function
Projects and Performance Improvement
Job Subfunction
Business Performance and Process Improvement
Job Description
Position Summary
The role of the Coordinator is to support on matters related to the hiring of Omnicom offshore team (OGS) and tracking resources data to ensure operational efficiency. Their goal is to support the lead of OGS management on all administrative and operational aspects related to offshoring.
Key Responsibilities
To the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.
Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us - we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.
Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice/
,
40,000.00 - 43,000.00
Omnicom Media
Job Function
Projects and Performance Improvement
Job Subfunction
Business Performance and Process Improvement
Job Description
Position Summary
The role of the Coordinator is to support on matters related to the hiring of Omnicom offshore team (OGS) and tracking resources data to ensure operational efficiency. Their goal is to support the lead of OGS management on all administrative and operational aspects related to offshoring.
Key Responsibilities
- Support the OGS Management team with managing various aspects of the hiring process for offshore resources in India, Mexico and other hubs, including following up on hiring approvals, tracking hiring timelines and setting up intake calls for capabilities needs briefing.
- Assist the OGS Management team with handling the onboarding process for new offshore hires including setting up introductory calls, sharing onboarding steps/following up on onboarding progression, and updating finance and HR on new hires.
- Assist the OGS Management team in tracking offshore resources performance by handling check-ins for new joiners' onboarding and performance.
- Accurately maintain tracking hires requisitions and changes in offshore team structure and headcount.
- Manage leavers' deprovisioning and updating finance and HR on departures.
- Work with the OGS Management team to track, measure, and assist with analysis of offshore resources utilization and opportunities to create efficiencies.
- Align with internal and offshore teams from different functions (Finance, HR and accounts leads) where required.
- Assist with document creation: presentations, visual summaries, trackers and reports.
- Support on monthly time reporting.
- Work with the OGS management teams on various offshoring related projects as required.
- Professional or educational background in HR or Advertising would give leverage to this application.
- Driven desire to develop knowledge, assist client teams and contribute in enhancing operational processes and ways of working with offshore teams.
- Excellent communication skills (both written and verbal).
- Ability to work collaboratively as well as independently.
- Highly developed organizational skills with professional attention to detail and accuracy.
- Excellent ability to manage and prioritize time effectively.
- Professional learning agility, with a passion for continuous development.
- Proficient in Microsoft Office Suite (Word, Excel and PowerPoint).
To the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.
Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us - we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.
Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice/
,
40,000.00 - 43,000.00
More about this job
Responsibilities
Coordinate hiring and onboarding for offshore team members, maintain accurate records of requisitions, headcount, performance, and departures, and support monthly time reporting. Collaborate with HR, Finance, account leads, and offshore teams to analyze resource utilization, improve operational efficiency, and prepare project documents and reports.
Requirements
A background in HR or advertising is desirable, along with strong written and verbal communication, organizational skills, attention to detail, and the ability to prioritize work independently and collaboratively. Candidates should be eager to learn and proficient in Microsoft Word, Excel, and PowerPoint.
Skills
- Hiring Coordination
- Onboarding
- Performance Tracking
- Resource Utilization Analysis
- Headcount Tracking
- Deprovisioning
- Time Reporting
- Project Coordination
- Process Improvement
- Communication
- Organization
- Time Management
- Attention to Detail
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Human Resources
- Management & Leadership
- Consulting
Keywords
- Omnicom Media
- Offshore Global Services
- Offshoring
- Hiring Approvals
- Hiring Timelines
- Intake Calls
- Onboarding
- Performance Check-Ins
- Requisitions
- Headcount
- Deprovisioning
- Resource Utilization
- Operational Efficiency
- Process Improvement
- Finance
- Human Resources
- Account Leads
- Time Reporting
- Presentations
- Visual Summaries
- Trackers
- Reports
- Microsoft Office Suite
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint