Archived listing. The details below describe a past opening.
We are seeking a reliable, organized, and professional Front Desk Office Assistant to support daily administrative and operational activities.
Responsibilities:
- Answer and direct phone calls, respond to emails, and greet visitors, customers, suppliers, and employees.
- Manage the front desk, incoming correspondence, deliveries, and general office organization.
- Perform general administrative duties, including filing, scanning, photocopying, data entry, and document preparation.
- Prepare reports, spreadsheets, letters, forms, presentations, and other documents.
- Maintain company records, files, and administrative documentation.
- Manage office and production supplies, stock room organization, purchasing, and purchase orders.
- Obtain supplier quotes and follow up on orders, deliveries, and quotes.
- Assist with meetings, including scheduling, preparation of materials, taking minutes, and distributing notes.
- Provide administrative support to management and various departments.
- Assist with invoicing, Accounts Payable/Receivable paperwork, financial records, and payroll documentation.
- Support general office and operational activities as required.
Qualifications:
- 1–5 years of office administration, reception, or administrative support experience preferred.
- Post-secondary education in Office Administration, Business Administration, or a related field is an asset.
- Strong organizational and time-management skills with excellent attention to detail.
- Professional communication and customer service skills.
- Ability to prioritize multiple tasks and work independently or as part of a team.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Sage Accounting and Ceridian Payroll experience is an asset.
- Knowledge of purchasing, invoicing, AP/AR, payroll, and office operations is an asset.
- Automotive or manufacturing experience is an asset.
- Ability to maintain confidentiality and handle company information professionally.
Rate of Pay:
$20.00–$23.00 per hour, based on experience and qualifications
Hours of Employment:
37.5 hours per week, Monday–Friday, 9:00 a.m.–5:00 p.m.
(Hours may be adjusted based on business needs)
Interested candidates are invited to submit their resume to hr@onbelayautomotive.com