Front Desk Office Assistant

We are seeking a reliable, organized, and professional Front Desk Office Assistant to support daily administrative and operational activities.

Responsibilities:

• Answer and direct phone calls, respond to emails, and greet visitors, customers, suppliers, and employees.
• Manage the front desk, incoming correspondence, deliveries, and general office organization.
• Perform general administrative duties, including filing, scanning, photocopying, data entry, and document preparation.
• Prepare reports, spreadsheets, letters, forms, presentations, and other documents.
• Maintain company records, files, and administrative documentation.
• Manage office and production supplies, stock room organization, purchasing, and purchase orders.
• Obtain supplier quotes and follow up on orders, deliveries, and quotes.
• Assist with meetings, including scheduling, preparation of materials, taking minutes, and distributing notes.
• Provide administrative support to management and various departments.
• Assist with invoicing, Accounts Payable/Receivable paperwork, financial records, and payroll documentation.
• Support general office and operational activities as required.

Qualifications:

• 1–5 years of office administration, reception, or administrative support experience preferred.
• Post-secondary education in Office Administration, Business Administration, or a related field is an asset.
• Strong organizational and time-management skills with excellent attention to detail.
• Professional communication and customer service skills.
• Ability to prioritize multiple tasks and work independently or as part of a team.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Sage Accounting and Ceridian Payroll experience is an asset.
• Knowledge of purchasing, invoicing, AP/AR, payroll, and office operations is an asset.
• Automotive or manufacturing experience is an asset.
• Ability to maintain confidentiality and handle company information professionally.

Rate of Pay:

$20.00–$23.00 per hour, based on experience and qualifications

Hours of Employment:

37.5 hours per week, Monday–Friday, 9:00 a.m.–5:00 p.m.

(Hours may be adjusted based on business needs)

Interested candidates are invited to submit their resume to hr@onbelayautomotive.com