Date posted: October 30, 2026
Pay: From CA$3,000.00 per month
Job description:
About the Position
Al-Manarat Heights is seeking a highly dependable, energetic, and organized Leadership and Relationship Coordinator.
This is a central, hands-on leadership-support role that connects the different divisions and programs of the organization. The successful candidate will work closely with leadership across the school.
The coordinator will help leadership teams communicate, collaborate, and follow through on operational priorities. The role also includes parent relations, public relations, technology support, events, fundraising, after-school programming, facility coordination, and general school operations.
This position requires someone who takes ownership, notices what needs attention, solves problems, and is willing to go above and beyond to ensure the organization operates properly.
This role does not include curriculum development, instructional supervision, teacher evaluation, or academic quality oversight.
Key Responsibilities
Leadership Coordination
- Work closely with school and program leaders across all divisions.
- Serve as a connection point between Preschool, Elementary, Middle School, High School, Hifz, Sunday Academy, after-school programs, and other initiatives.
- Help leadership teams communicate information, decisions, deadlines, and operational priorities.
- Coordinate leadership meetings, agendas, schedules, action items, and follow-ups.
- Monitor assigned tasks and ensure important matters are followed through to completion.
- Help identify communication gaps, operational challenges, and areas requiring coordination.
- Support leadership with planning, organization, implementation, and problem-solving.
- Coordinate shared resources, spaces, calendars, technology, events, and communications across programs.
- Help ensure that each division receives the operational support it requires.
- Handle sensitive organizational and family matters with professionalism and confidentiality.
- Provide leadership support during urgent, unexpected, or high-priority situations.
Parent and Community Relations
- Serve as a primary point of contact for parents and families.
- Build positive and respectful relationships with families across all school programs.
- Respond to questions, concerns, and requests promptly and professionally.
- Direct matters to the appropriate leader or department and follow up until they are addressed.
- Communicate announcements, reminders, program information, schedules, and event details.
- Welcome and guide new and prospective families.
- Support registration, enrolment, orientation, and family-engagement activities.
- Represent the organization professionally when working with families, community members, partners, and service providers.
Public Relations and Communications
- Help maintain a positive and professional public image for the organization.
- Prepare and distribute newsletters, announcements, flyers, social-media posts, and promotional materials.
- Promote school programs, achievements, events, fundraising campaigns, and community initiatives.
- Gather information from different divisions and turn it into clear, consistent communications.
- Help ensure that information provided to parents and the public is accurate and timely.
- Support outreach, community engagement, and enrolment-promotion efforts.
- Coordinate photography, media, promotional content, and event communications as required.
Technology and Administrative Support
- Support the organization’s day-to-day technology and digital communication needs.
- Assist leadership, staff, and families with school platforms, online forms, registration systems, and digital tools.
- Maintain contact lists, digital records, registrations, calendars, and communication databases.
- Troubleshoot routine issues involving computers, printers, projectors, internet access, and school software.
- Coordinate with external technology providers when specialized assistance is required.
- Help improve administrative systems and workflows through practical technology solutions.
- Support the collection, organization, and secure handling of operational information.
After-School and Additional Programs
- Support the planning and operation of after-school programs and other supplementary initiatives.
- Communicate with participating families, program leaders, staff, and volunteers.
- Assist with registration, attendance, scheduling, payments, staffing, supplies, and program logistics.
- Help ensure students are supervised and safely dismissed.
- Respond to operational issues arising during programs.
- Help promote and develop new programs based on organizational and community needs.
- Coordinate shared resources between regular school operations and additional programs.
Fundraising and Community Partnerships
- Plan and coordinate fundraising campaigns and community initiatives.
- Build relationships with donors, sponsors, businesses, volunteers, and community partners.
- Prepare promotional materials and communicate fundraising goals to families and supporters.
- Help track donations, sponsorships, expenses, commitments, and campaign results.
- Support grant, sponsorship, and donation opportunities as assigned.
- Coordinate volunteers and ensure fundraising activities are organized professionally.
- Follow up with supporters and help maintain long-term community relationships.
Events and Special Projects
- Plan and coordinate school events, celebrations, open houses, graduations, fundraisers, parent meetings, and community programs.
- Develop timelines, schedules, task lists, and event plans.
- Coordinate participation across different divisions and leadership teams.
- Arrange venues, equipment, supplies, food, decorations, volunteers, transportation, and service providers.
- Communicate event information to parents, staff, students, volunteers, and guests.
- Provide hands-on support before, during, and after events.
- Assist with setup, cleanup, moving equipment, organizing materials, and resolving last-minute issues.
- Lead or support special projects assigned by organizational leadership.
School Operations and Facility Support
- Help coordinate the practical day-to-day needs of the organization.
- Monitor operational concerns and follow through until they are resolved.
- Coordinate maintenance, repairs, deliveries, supplies, room usage, and external service providers.
- Help maintain an organized, welcoming, safe, and professional environment.
- Assist with moving furniture, carrying supplies, setting up rooms, and other reasonable physical tasks.
- Provide coverage and operational support when unexpected needs arise.
- Identify problems and develop practical solutions.
- Assist wherever reasonably required to ensure that school programs continue operating effectively.
- Support leadership during busy periods, major events, emergencies, and organizational changes.
Qualifications
- Strong leadership, communication, and relationship-building skills.
- Excellent organization, time-management, and follow-up abilities.
- Ability to work effectively with multiple leaders, departments, and programs.
- Professional and respectful when working with parents, students, staff, volunteers, and community members.
- Comfortable using computers, email, spreadsheets, online platforms, social media, and office technology.
- Able to manage several responsibilities and changing priorities simultaneously.
- Strong judgment, initiative, and problem-solving skills.
- Ability to work independently while remaining accountable to leadership.
- Dependable, trustworthy, discreet, and committed to following through.
- Willing to assist beyond a narrow job description when the organization requires support.
- Able to remain calm and professional in busy or challenging situations.
- Experience in school administration, leadership support, customer service, public relations, community programming, events, fundraising, technology, or operations is an asset.
- A valid driver’s licence and access to reliable transportation are assets.
- Successful completion of all required background and vulnerable-sector checks.
Physical and Scheduling Requirements
- Ability to stand or walk for extended periods during events and school activities.
- Ability to lift and carry supplies, furniture, equipment, or event materials.
- Willingness to work occasional evenings or weekends for events, fundraising activities, Sunday Academy, or special programs.
- Flexibility to respond to urgent operational needs when reasonably required.
The Ideal Candidate
The ideal candidate is a strong connector who can work comfortably with leadership teams, parents, staff, volunteers, students, and community partners.
They notice what needs to be done and take responsibility for moving it forward. They are approachable with parents, confident with technology, organized with events, willing to help physically, and able to coordinate work across several school divisions and programs.
This position is best suited to someone who:
- Takes ownership and follows through.
- Can see the needs of the organization as a whole.
- Communicates effectively across different teams and programs.
- Handles responsibility with maturity and discretion.
- Responds calmly when plans change or problems arise.
- Is willing to step in and help wherever reasonably needed.
- Takes pride in ensuring the school and its programs operate successfully.
How to Apply
Please submit your résumé and a brief cover letter describing:
- Your experience working with leadership teams.
- Your experience communicating with parents, customers, or community members.
- Your experience with technology, events, fundraising, programs, or operational support.
- An example of a time you took initiative and went above and beyond to solve a problem.
- How you manage multiple responsibilities and competing priorities.
We thank all applicants for their interest. Only candidates selected for an interview will be contacted.
Al-Manarat Heights is committed to providing an inclusive and respectful workplace. Accommodations are available throughout the recruitment process upon request.
