Property Administrator
- Markham, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 2-4 years of experience in the property management industry
- Posting language
- English
- Posted
Original job description
Online Property Management is looking for a Property Administrator to support the day-to-day operations of residential and commercial properties through interactions with tenants, contractors, employees and the public.
Responsibilities:
- Provide administrative support to the Property Managers such as preparing correspondence, reports, and distribution.
- Maintain owners and tenants file and update as required.
- Maintain electronic filing system for correspondence and invoices.
- Issues work / purchase orders, and liason with contractors to arrange work.
- Prepares monthly reports and cheque requisitions as directed by the Property Manager.
- Reconciles accounts by reviewing owner history and arranges for collection or refund.
- Receives and processes invoices for payments upon approval from Property Manager.
- Prepare and issue Status Certificates for execution by an officer of the Corporation.
- Receives and processes monthly common expenses.
- Follows up on arrears and prepares reminder letters.
- Coordinate and prepare monthly reconciliation reports for services (ie. contracts and utilities).
Qualifications
- 2-4 years of experience in the property management industry
- Excellent verbal and written communication skills
- Strong customer service skills
- Good working knowledge of Microsoft Suite (MS Word and Excel)
More about this job
Responsibilities
Provide administrative support to property managers, maintain owner and tenant records, process invoices and common expenses, and coordinate work orders with contractors. Prepare reports, status certificates, payment requisitions, and arrears reminders, while reconciling accounts and coordinating monthly service reconciliations.
Requirements
Requires 2–4 years of experience in the property management industry, strong verbal and written communication, and strong customer service skills. Candidates should have good working knowledge of Microsoft Office, particularly Word and Excel.
Skills
- Administrative Support
- Property Management
- Written Communication
- Verbal Communication
- Customer Service
- Microsoft Word
- Microsoft Excel
- Electronic Filing
- Invoice Processing
- Account Reconciliation
- Contractor Coordination
- Report Preparation
- Collections
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
- Finance & Accounting
- Management & Leadership
Keywords
- Property Management
- Residential Properties
- Commercial Properties
- Property Administration
- Tenant Relations
- Owner Records
- Tenant Records
- Correspondence
- Report Preparation
- Electronic Filing
- Invoices
- Work Orders
- Purchase Orders
- Contractor Coordination
- Cheque Requisitions
- Account Reconciliation
- Collections
- Refunds
- Status Certificates
- Common Expenses
- Arrears
- Contracts
- Utilities
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Customer Service