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Added 1 hour ago
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Onni Group of Companies

Executive & Personal Assistant

Vancouver, BC, Canada

$80,000 - $110,000 · Full-time

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Job details

Pay: $80,000 - $110,000
Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Job Description:

ONNI Group is hiring an Executive & Personal Assistant to the Principal in Vancouver, BC

This is a rare, high-trust role at the center of one of North America's most dynamic privately-owned companies - right hand to the Principal, with full ownership of the calendar, the files, and the details that keep everything moving.

For over half a century, we’ve been building communities for people to live, work, and play - spanning real estate development and construction, commercial property ownership and management, hospitality, and a growing presence in venture capital and technology. Our expertise reaches across major North American cities including Los Angeles, Seattle, Chicago, Phoenix, Toronto, and Vancouver. To date, we’ve developed, built, and now own or manage well over 50 million square feet of residential, office, retail, and industrial space - including more than 15,000 homes and 11,200 rental apartments - with another 28 million square feet underway across our markets. Employing thousands of people across North America, Onni continues to diversify beyond our real estate roots, including through Grey Owl, our technology company delivering managed IT, AI-driven security, and smart building solutions to commercial properties across North America.

In 2009, Onni entered the hospitality space with Level Hotels & Furnished Suites, and our portfolio has since grown to various hotels in Vancouver, Chicago, and Seattle, with plans to add and grow more. We’ve also expanded into dining, with restaurant concepts including Capo & The Spritz and Solette in Vancouver and Chicago, Fora in Chicago’s Fulton Market, and Dialtone, our coffee-by-day, wine-by-night concept.

At Onni, you’ll learn from experienced professionals across every part of our business, take on real responsibility early, and have clear room to grow - whether your path is in commercial real estate, hospitality, or the technology and innovation shaping what comes next.

Perks & Benefits:

Onni operates a full-time, work-from-the-office culture - vibrant, dynamic, and fun, with an open floor plan built on our belief in the strength of in-person interaction and collaboration. Employees also enjoy three days a month of work-from-home flexibility, along with an exciting calendar of employee events throughout the year - including quarterly team-building events, Pemberton trips, summer boating days, sports day, an annual holiday party, watch parties for major sporting events like FIFA and the Olympics, and other seasonal celebrations throughout the year, plus early office closures before statutory holidays and weekends, along with regular office events like food trucks and local favorites, and the following perks and benefits::

Competitive pay and a comprehensive benefits package.
Benefits include company-paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance.
Annual education allowance.
Generous referral program.
Fun and collaborative company culture with lots of team-building events.
Local discounts at restaurants, clothing stores, personal training, and more.
Free access to a fully equipped gym.
Friends and Family rates for hospitality brands.

What You Will Do

We're looking for a sharp, discreet, and highly organized Executive & Personal Assistant to support the Principal across both business and personal life. This is a high-visibility, high-trust position for someone who thrives on staying two steps ahead.

Own the Principal's calendar end to end - an extremely busy, constantly shifting schedule across business, travel, and family commitments.
Keep documents, files, and information impeccably organized and easy to find, and plan ahead so nothing is ever last-minute.
Coordinate complex international travel and itineraries for the Principal, family, and colleagues.
Handle approvals, expenses, and purchasing on the Principal's behalf with speed and accuracy.
Act as a trusted point of contact across the Principal's business, household, and family life, exercising discretion at all times.
Anticipate needs, solve problems before they surface, and bring creative, outside-the-box thinking to whatever comes up.
Use AI tools and modern technology to work smarter - faster research, cleaner organization, better follow-through.

What You Will Bring

A proven track record managing a complex, high-volume calendar for a senior executive or principal - this is the heart of the role.
Exceptional organizational skills, with a natural instinct for keeping documents, files, and information in order and easy to access.
A proactive, self-starting mindset - someone who solves problems before being asked and thinks outside the box.
Comfort using AI tools and technology to work more efficiently.
Outstanding discretion and judgment handling confidential business and personal matters.
Prior experience supporting a principal, executive, or family office across both business and personal needs is an asset.
A valid driver's license is required.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. No phone calls please.

Salary Range:

$80,000 - $110,000

About The Company:

Onni

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use:

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.

All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.

How To Apply:

Please apply through the link on the job posting and attach your resume and any other required documents.

We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.

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More about this job

Responsibilities

Manage the Principal’s complex business and personal calendar, organize documents and information, coordinate international travel, and handle approvals, expenses, and purchasing. Serve as a discreet point of contact across business, household, and family matters while anticipating needs and using technology and AI tools to improve efficiency.

Requirements

Candidates must have a proven record managing a complex, high-volume calendar for a senior executive or principal, along with exceptional organizational skills, discretion, and sound judgment. A proactive problem-solving approach, comfort with AI and technology, and a valid driver’s license are required; experience supporting a principal, executive, or family office across business and personal needs is an asset.

Skills

Executive Calendar Management
Complex Travel Coordination
Document And File Organization
Expense Management
Purchasing And Approvals
Confidentiality
Discretion
Judgment
Proactive Problem-Solving
Organization
AI Tools
Technology Proficiency
Communication
Anticipation And Planning
Valid Driver's License

Benefits

Company-Paid Extended Health Care
Dental Care
Vision Care
Life Insurance
Critical Illness Insurance
Critical Life Insurance
Annual Education Allowance
Referral Program
Team-Building Events
Local Discounts
Free Gym Access
Friends And Family Hospitality Rates
Work-From-Home Flexibility

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Personal Assistance
Principal Support
Calendar Management
International Travel
Travel Itineraries
Document Management
File Organization
Expense Management
Purchasing
Approvals
Confidential Information
Family Office
Business And Personal Support
AI Tools
Technology
Problem-Solving
Discretion
Judgment
Real Estate
Hospitality
Venture Capital
Smart Building Solutions

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