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Ontario Health atHome

Team Assistant

Sudbury, ON, Canada
Greater Sudbury, ON, Canada

Pay: Hourly wage of $25.35 to $29.46 as per the OPSEU Collective Agreement
Job type: Full-time
Apply by: Oct 30, 2026
Experience: 2+ years’ related office experience
Posting language: English
Posted: Sep 30, 2026

Apply About employer

Applications open in a new tab.

Original job description

Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.

As a Team Assistant (Permanent, Full-Time; Location: Sudbury or Sault Ste. Marie), you will provide support for the assigned team in their daily activities to ensure that patients receive prompt, effective customer service.

Whether you work in our office, in the community, or a health care facility – you will play a lead role in providing connected, accessible, patient-centered care – and be supported by our collaborative team

that includes over 9,000 regulated health care and other professionals.

As a valued team member, your mission will be to help our patients be healthier at home, while you benefit from our supports for professional growth, personal wellness and work-life balance.

What will you do?

Provide administrative support services to Care Coordinators
Process new referrals, and orders for services, supplies and equipment
Process and assist in managing confidential patient records
Enter, update and maintain a high volume of patient data in the electronic database
Answer a high volume of telephone inquiries from patients, families and service providers, and refer callers as appropriate
Provide back-up support to other positions, as required
Initial assignment Intake Information and Referral, with possible assignment changes within the occupation based on operational needs

What must you have?

A Grade 12 diploma (minimum)
2+ years’ related office experience
Accurate keyboarding/data-entry skills
Proficient with database software, MS Word and Excel, and other applications in a Windows environment
Excellent organizational skills and ability to work with minimal supervision
Advanced multi-tasking skills, with the ability to meet performance and service goals
Exceptional interpersonal skills and ability to work as part of a team and interact tactfully and sensitively with patients from wide-ranging cultural, ethnic and socio-economic backgrounds
Excellent oral and written communication skills, including strong listening skills
Flexibility to work a schedule that includes days, evenings and weekends to meet organizational needs
Advanced oral and written proficiency in English and in French is essential.
We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date

What would give you the edge?

A college diploma in the health or social services field, or business/office administration
Familiarity with medical terminology, and office administrative procedures/concepts
Knowledge of services provided by Home and Community Care Support Services
Ability to speak French or another second language

What do we offer?

We Know Wellness Is Supported With Work-life Balance. In An Inclusive Culture Committed To Support Your Passion For Continuous Learning, Growth And Innovation, We Offer

Attractive comprehensive compensation packages and benefits
Valuable development opportunities
Membership in a world class defined benefit pension plan
Hourly wage of $25.35 to $29.46 as per the OPSEU Collective Agreement

Who are we?

We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, primary care providers, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

Why join us?

If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted .

Interested persons are invited to submit a cover letter and resume by visiting and applying through the organization website e at: Careers | Ontario Health atHome

This job posting is for an existing vacancy.

Apply About employer

More about this job

Responsibilities

Provide administrative support to Care Coordinators, process referrals and service orders, and manage confidential patient records and electronic data. Respond to patient, family, and service-provider inquiries, refer callers appropriately, and provide backup support to other positions.

Requirements

Requires a Grade 12 diploma, at least two years of related office experience, accurate data-entry skills, and proficiency with database software, Microsoft Word, Excel, and Windows applications. Candidates must have strong organizational, multitasking, communication, and interpersonal skills, and advanced oral and written proficiency in English and French.

Skills

Administrative Support
Data Entry
Keyboarding
Database Software
Microsoft Word
Microsoft Excel
Patient Records Management
Telephone Customer Service
Organization
Multitasking
Interpersonal Communication
Written Communication
Listening
Teamwork
Confidentiality
English and French Proficiency

Benefits

Development Opportunities
Defined Benefit Pension Plan
Work-Life Balance
Professional Growth Support
Personal Wellness Support

Visa sponsorship

Not detected in the job text

Keywords

Care Coordination
Administrative Support
Patient-Centered Care
Patient Records
Confidential Records
Referral Processing
Service Orders
Medical Supplies
Medical Equipment
Electronic Database
Data Entry
Database Software
Microsoft Word
Microsoft Excel
Windows Environment
Telephone Inquiries
Customer Service
Medical Terminology
Office Administration
Home and Community Care
English
French
COVID-19 Vaccination Policy
OPSEU Collective Agreement

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