Special Projects Coordinator - Limited Term

Special Projects Coordinator - Limited Term

Tracking Code: req2282

Faculty/Department: Faculty of Engineering and Applied Science

Number of Positions: 1

Appointment Type: Limited Term 18 Months

Hours of Work: 35 hours per week 

Salary Range:  - Starting Salary, Step 1 $70,997

Posting Date: October 26, 2026

Closing Date: November 2, 2026 (11:59 pm EST)

Job Summary:

The Special Projects Coordinator oversees the planning, coordination and execution of special projects and events for the Faculty with an emphasis on coordinating all communications and marketing activities for the Faculty on traditional and social media platforms. The Special Projects Coordinator liaises with external major funding partners to maintain external relations and provides support on formal reporting on activities and submissions for new funding opportunities. The Coordinator is also responsible for producing and publishing annual and semi-annual Faculty achievement and activity reports for distribution to both internal and external partners.

The Special Projects Coordinator will coordinate and provide support to Faculty events and be expected to represent the professionalism of both the Faculty and University while ensuring all university and external stakeholders' branding requirements are met.

Nature of work: 
Reporting to the Director, Planning and Operations of the Faculty of Engineering and Applied Science (FEAS), the Special Projects Coordinator will oversee the communications and marketing activities of the Faculty as well as coordination of Faculty events and overall Faculty project support within the Dean’s Office.

Responsibilities/accountabilities:

1. Communications and Marketing

• Coordinates all Faculty communications and marketing activities
  
• Work closely with the FEAS’ senior administration team and the university’s Communications and Marketing department, and support the development, execution and evaluation of the FEAS’ marketing strategy in publicizing its academic and research excellence and increasing the visibility of the FEAS’ academic programs.
  
• Collaborates with the Communication and Marketing department and the FEAS’ departments to write, edit and coordinate print and digital materials, including regular newsletters, web and news/magazine articles, and other documents.
  
• Coordinates all communications and marketing campaigns, projects and activities for FEAS.
• This involves planning, budgeting, executing, monitoring/controlling and assessment.
• Coordinates and manages a digital library of FEAS related images and video, sources and/or conduct photo/video shoots as required.
  
• Oversee web quality assurance including brand, style guidelines and accessibility standards for all FEAS-related websites.
  
• Manages all social media channels for the Faculty (FEAS, Engineering Outreach, Experiential Learning) including curating content, scheduling posts aligned with strategic Faculty initiatives and events, and monitoring and responding to comments.
  
• Chairs the Faculty Social Media Committee and sits on the University’s Social Media Committee and University’s Recruitment Committee.

2. Event Coordination

•  Under the direction of the Faculty’s academic leadership team, coordinates all Faculty related events with a focus on both undergraduate and graduate recruitment activities and overall Faculty brand awareness.
• Consults with Dean’s Office on funding and equipment resources for all Faculty events, procures event materials as required.
• Develops event promotional materials, speaking remarks, event itineraries and other materials as required.
• Liaises with external stakeholders on media request visits.

3. Project Support.

• Provides support to the Dean’s Office on special projects such as scholarship partnerships, Indigenous and Black Engineering and Technology PhD Project (IBET), International Atomic Energy Agency (IAEA), and the Subcritical Assembly Project.
• Coordinates interim and final activity reports for external outreach and experiential learning funding partners (Engineering Machine Shop, Engineering Design Studio, and Annual Faculty reports (Ignite, Experiential Learning)
• Provides support to engineering outreach campaigns to recruit youth engagement in outreach deliveries.
• Provides support to engineering experiential learning opportunities to engage undergraduate students with Engineering Design Studio workshops.
• Additional project support within the Faculty as required.

Required Skills:

• Excellent planning and organization skills in overseeing event planning and execution.
• Expert knowledge and understanding of social media platforms.
• Strong content creation skills utilizing images, video and text for social media.
• Proven excellent writing, editing and proofreading skills for content in a range of styles.
• Attention to detail, confidentiality and the ability to manage multiple demands.
• Ability to act independently with defined objectives, under minimal supervision.
• Excellent communication and interpersonal skills with a demonstrated ability to handle faculty, staff and students with tact and diplomacy.

Required Education:

• Completion of a 3-year post-secondary education preferably in a field related to communications, marketing or public relations, or an equivalent combination of education and experience. 

• Verification of Academic credentials may be required

Required Experience:

• Over 1 year and including 3 years of related experience

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until November 2, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 11/9/2026

Expected End Date: 5/26/2028