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ONxpress

Document Controller

Toronto, ON, Canada

Pay: Expected compensation for this role is between $70,000.00-$85,000.00 annually.
Job type: Full-time
Apply by: Oct 23, 2026
Experience: Minimum 9+ years of experience in computerized and/or manual document control management or related field, preferably in an engineering or related industry
Posting language: English
Posted: Sep 23, 2026

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Original job description

Who We Are

Metrolinx’s GO Expansion program is delivering more GO service across the network, including the capacity to deliver two-way service every 15 minutes or better on core routes. Work is already underway on new track, station renovations and infrastructure upgrades on parts of the Lakeshore, Stouffville, Kitchener and Barrie lines. The investment will generate thousands of new jobs and economic opportunities across the region. The ONxpress Civil Joint Venture is comprised of Aecon Infrastructure Management Inc. and FCC Canada Ltd. This multidisciplinary team leads the delivery of civil and track works, leveraging global expertise to introduce innovative solutions across the GO Transit

What You’ll Do Here

Design, implement, and enhance document control frameworks, processes, and systems to support effective project documentation management.
Oversee and mentor the document control team, ensuring high standards of accuracy, consistency, and timeliness in all deliverables.
Define and maintain document management standards, including versioning, distribution, filing, and archival procedures.
Maintain the quality and integrity of all project documentation, such as drawings, technical specifications, contracts, permits, and correspondence.
Work closely with project managers, engineers, subcontractors, and stakeholders to streamline document workflows and ensure prompt reviews and approvals.
Administer and optimize document control systems and tools to improve document tracking, accessibility, and retrieval.
Monitor and enforce compliance with relevant regulations, industry standards, and internal policies governing document control.
Provide guidance and training to project teams on document management practices and system usage.
Produce and analyze reports on document control performance, including progress updates, key metrics, and audit outcomes.

What You’ll Bring

Completion of a diploma in a related discipline or a combination of education, training, and experience in Document Management
Minimum 9+ years of experience in computerized and/or manual document control management or related field, preferably in an engineering or related industry
Experience in various electronic drawing file formats
Advanced proficiency with applicable software applications in related field (MS Office, Adobe Acrobat Professional, Aconex & SharePoint)
Knowledge of project documentation and engineering terminology
Strong written, verbal, communication, and interpersonal skills.

Expected compensation for this role is between $70,000.00-$85,000.00 annually. Base salaries are determined according to multiple factors including skills, experience and potential impact on the role. Internal and external competitiveness are also taken into consideration. In addition to base salary ONxpress also offers a comprehensive medical and dental program, RRSP with company matching and the potential to participate in our discretionary, performance based bonus program.

This role is a newly created position.

As part of our commitment to fair and transparent hiring practices, ONxpress may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and ONxpress’ AI Usage Policy. All final decisions are made by qualified ONxpress team members.

Connect with us! Learn more about our project here and follow us on LinkedIn for frequent updates.

This position is with ONxpress Civils (“CJV” aka the Design & Construction team); the project segment responsible for the modernization and modification of the key area network, including countless innovations in the way the regional rail infrastructure is built.

We value diversity and encourage all qualified individuals to apply, regardless of whether they meet 100% of the qualifications listed. If you believe you have the skills and passion to excel in this role, we welcome your application and the opportunity to consider you for the position.

We are an Equal Employer. Should you need any accommodation through the recruitment process, please contact cjv-talentacquisition@onxpress.com.

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More about this job

Responsibilities

Design and maintain document control processes, standards, and systems, ensuring project records are accurate, accessible, properly versioned, and compliant. Lead and support the document control team, coordinate reviews and approvals with project stakeholders, train users, and report on performance and audit outcomes.

Requirements

Requires a diploma in a related discipline or equivalent education, training, and experience in document management, plus at least nine years of document control management experience, preferably in engineering. Candidates should have experience with electronic drawing formats, proficiency in Microsoft Office, Adobe Acrobat Professional, Aconex, and SharePoint, and strong communication skills.

Skills

Document Control
Document Management
Document Control Frameworks
Document Workflow Management
Document Quality Assurance
Version Control
Document Distribution
Filing and Archival Procedures
Electronic Drawing File Formats
Aconex
SharePoint
Microsoft Office
Adobe Acrobat Professional
Project Documentation
Engineering Terminology
Team Leadership and Mentoring

Benefits

Medical and Dental Program
RRSP With Company Matching
Performance-Based Bonus Program

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Document Management
Document Control Frameworks
Document Management Systems
Project Documentation
Engineering
Electronic Drawing File Formats
Versioning
Document Distribution
Filing
Archival Procedures
Document Workflows
Reviews and Approvals
Document Tracking
Document Retrieval
Compliance
Industry Standards
Audit Outcomes
Performance Metrics
Microsoft Office
Adobe Acrobat Professional
Aconex
SharePoint
Technical Specifications
Contracts
Permits
Correspondence
GO Expansion
Civil and Track Works

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