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Added 6 mins ago
TS
Health Care Aid
The Salvation Army Canada and Bermuda Territory
Edmonton, AB
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 6 mins ago
TS
Health Care Aid
The Salvation Army Canada and Bermuda Territory
Edmonton, AB
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 6 mins ago
C
Apps Support Intmd Analyst - Officer
Citi
Mississauga, ON
- Full-time
The Apps Support Intmd Analyst is a developing professional role. Deals with most problems independently and has some latitude to solve complex problems. Integrates in-depth specialty area…
Added 21 mins ago
S
Patient Administrative Associate - ICP Ambulatory Care Services - Regular Full-Time 2026-19255 (2026-19255)
Sunnybrook
Toronto, ON
- Full-time
Respond to incoming phone calls, direct inquiries to appropriate personnel/area
Added 21 mins ago
AI
General Labourer
American Iron & Metal (AIM)
Quebec, QC
- Full-time
Tools, support and opportunities for professional development;
Added 21 mins ago
OD
Admin Assistant / Front Desk Coordinator (Full-Time)
Open Door Media CA
Kingston, ON
- $22 to $23 CAD / hour
- Full-time
…Coordinator plays a critical role in ensuring every client has a professional, helpful, and positive experience with our…
Added 21 mins ago
B
Human Resources Business Partner
Baycrest
Toronto, ON
- Full-time
…success. From enterprise planning to day-to-day operational support, BCCGC helps ensure the Baycrest vision - a world where every older person lives with purpose, fulfilment and dignity -…
Added 21 mins ago
SO
Director, Operations Accounting
Saturn Oil + Gas Inc.
Calgary, AB
- Full-time
Saturn is seeking a full-time Director, Operations Accounting for our Calgary, Alberta office. Reporting to the Chief Financial Officer, the Director, Operations Accounting leads accounting…
Added 21 mins ago
AP
Physical Therapist Assistant
ATI Physical Therapy
Ste. Anne, MB
- Full-time
Certified Expertise: More than a decade of ABPTRFE-accredited Sports and Orthopedic Residencies (with a 96%+ first-time exam pass rate), plus an Upper Extremity Athlete Fellowship with…
Added 36 mins ago
FS
Program Manager, Youth Transitions Support
Family Services of Greater Vancouver
Vancouver, BC
- $47 to $52 CAD / hour
- Full-time
Three weeks’ vacation for full-time staff * entitlement increases from there
Added 51 mins ago
WG
Supply Chain Business Partner
Wesdome Gold Mines
Toronto, ON
- $103,500 to $117,000 CAD / year
- Full-time
You are a highly analytical and commercially minded professional with a strong ability to translate data into meaningful insights that drive business decisions. You excel at influencing…
Added 51 mins ago
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Specialist, CRM & Lifecycle Marketing
RCL - Reitmans Canada Ltd/Ltée
Montreal, QC
- Full-time
As Specialist, CRM & Lifecycle Marketing, reporting into the Manager, Customer Activation, you plan, brief, and execute direct-to-customer activations and direct messaging campaigns for one…
Added 51 mins ago
SC
AI Engineer
Smart Circle International
Richmond Hill, ON
- $85,000 to $100,000 CAD / year
- Full-time
Job Details: Job Location: Toronto Office - Richmond Hill, ON, Position Type: Full Time, Salary Range: $85000.00 - $100000.00Salary/year, Job Category: Information Technology, The AI…
Added 51 mins ago
FF
Executive Director
FOOD FOR THE POOR INC
QC · QUBEC, QC
- Full-time
Job Details: Job Location: Canada - QUBEC, QC, Position Type: Full Time, Salary Range: Undisclosed, This is an onsite position based in Toronto, Canada.
Added 51 mins ago
FA
Leasing Team Lead, Ottawa
Forum Asset Management
Ottawa, ON
- Full-time
Work Schedule: Full-time, Tuesday to Saturday, 11:00 am to 7:00 pm
Added 51 mins ago
FA
Leasing Team Lead, Oshawa
Forum Asset Management
ON · As Listed/Assigned, Ontario
- Full-time
Work Schedule: Full-time, Tuesday to Saturday, 11:00 am to 7:00 pm
Added 51 mins ago
FA
Leasing Team Lead, Waterloo
Forum Asset Management
Waterloo, ON
- Full-time
Work Schedule: Full-time, Tuesday to Saturday, 11:00 am to 7:00 pm
Added 51 mins ago
UO
Program Manager, Mathison Centre
University of Calgary
Calgary, AB
- Full-time
…invites applications for a Program Manager, Mathison Centre. This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of…
Added 1 hour ago
CI
Brokerage Support Specialist
Colliers International
Toronto, ON
- Full-time
As a Brokerage Project Specialist, you are experienced professional looking to take the next step of your career in commercial real estate! Your background includes delivering exceptional…
Added 1 hour ago
ID
Call Centre Agent - Work at Home
Inspire Direct Marketing
Remote, Canada
- $20 to $24 CAD / hour
- Full-time
- Remote
This is a full-time, outbound, work-from-home position.
Added 1 hour ago
Shop Supervisor, Heavy Component Fabrication (9 Open Positions)
BWXT
Cambridge, ON
This is an opportunity to join BWXT during a significant period of growth and play a direct role in building the manufacturing organization that will support our expanding nuclear business.
Added 1 hour ago
N
SaaS Implementation Project Manager
Nakisa
Montreal, QC
- Full-time
Taking full ownership of client-facing implementation projects - from the first kickoff call to final handoff - and working cross-functionally to deliver on time, on budget, and above…
Added 1 hour ago
MR
Credit Contract Appointment, Accounting
Mount Royal University
Calgary, AB
- Contract
…The BBA – Accounting major prepares students for careers as professional accountants in public practice, corporate enterprises, and public institutions. Students completing the BBA –…
Added 1 hour ago
T
Carrier Planner
TEKsystems
Mississauga, ON
- $26.5 CAD / hour
- Contract
Coordinate carrier capacity to support operational demand, including inbound, outbound, Direct Ship, dealer returns and ad-hoc transportation requests.
Added 1 hour ago
PR
Senior Manager, Replenishment Planning
Pernod Ricard
Windsor, ON
- Full-time
Service level, fill rate, on-time-in-full, and OOS results.

Open Door Media CA

Admin Assistant / Front Desk Coordinator (Full-Time)

Kingston, ON, Canada

$22 to $23 CAD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $22 to $23 CAD / hour
Job type: Full-time
Apply by: Dec 6, 2026
Posting language: English
Posted: Nov 6, 2026

Original job description

Location

SafeStep Building Treatments Inc

In Office

744 Baker Crescent

Kingston, Ontario

Company Overview

Since 1995, SafeStep Building Treatments Inc. has been an innovative leader in basement waterproofing, water control systems, concrete repairs, and concrete raising.

We serve residential, commercial, and industrial customers throughout the Kingston region and pride ourselves on delivering reliable solutions and exceptional customer service.

As the first point of contact for many of our customers, the Front Desk Coordinator plays a critical role in ensuring every client has a professional, helpful, and positive experience with our company.

Position Summary

The Admin Assistant / Front Desk Coordinator is the first voice and face customers encounter when interacting with SafeStep.

This role manages daily front office operations including answering phones, responding to emails, greeting visitors, scheduling jobs, and supporting bookkeeping functions.

In addition to administrative responsibilities, this role also plays an important part in initial customer engagement and sales support -- helping qualify inquiries, understanding customer needs, and ensuring potential clients are properly guided through the first steps of working with SafeStep.

The ideal candidate is organized, professional, friendly, and confident speaking with customers while keeping operations running smoothly behind the scenes.

Key Responsibilities

Front Desk & Customer Experience

Answer incoming phone calls and direct them appropriately
Respond promptly and professionally to customer emails and online inquiries
Greet customers and visitors arriving at the office
Create a welcoming and professional first impression for all clients
Provide basic information about SafeStep services and solutions
Ensure all customer interactions are handled with professionalism and care

Scheduling & Operations Support

Schedule inspections, estimates, and job appointments
Coordinate scheduling between customers and field staff
Maintain accurate scheduling calendars
Update customer information and job details in company systems
Assist with job documentation and internal communications

Customer Inquiry & First-Level Sales Support

Speak with potential customers to understand their needs and concerns
Ask key qualifying questions when customers call or email about services
Clearly explain next steps in the service process (inspection, quote, scheduling)
Capture and organize new customer inquiries and leads
Help move potential customers from inquiry to scheduled consultation
Maintain a positive and helpful tone that builds trust with customers
Identify urgent service needs and escalate when required

Administrative & Data Management

Perform data entry and maintain accurate customer records
Organize and maintain digital and physical files
Support internal reporting and documentation
Assist management with administrative tasks as needed

Accounting Support

Assist with accounts receivable and accounts payable
Enter invoices and payments into QuickBooks Online
Support bookkeeping processes and maintain organized financial records
Assist with billing and payment follow-ups when required

Qualifications

Excellent communication and interpersonal skills
Friendly and professional phone presence
Strong organizational and time management skills
Ability to multitask and manage multiple priorities
High attention to detail and accuracy
Strong customer service mindset
Comfortable speaking with customers and guiding conversations
Ability to work independently and take initiative
Construction or home services industry experience considered an asset

Technical Skills

QuickBooks Online
Microsoft Office (Word, Excel, Outlook)
Email and calendar management systems
Basic CRM or scheduling software experience preferred

Key Competencies

Professional communication
Customer-first mindset
Problem solving
Organization and time management
Attention to detail
Confidentiality and integrity
Reliability and accountability

Hours

Full-Time

Apply About employer

More about this job

Responsibilities

Manage front desk operations by answering calls and emails, greeting visitors, scheduling appointments, maintaining customer records, and supporting internal documentation. Qualify customer inquiries, guide prospective clients toward consultations, escalate urgent needs, and assist with bookkeeping, billing, and payment follow-ups.

Requirements

The role requires strong communication and interpersonal skills, a professional and friendly phone presence, organization, time management, accuracy, and the ability to manage multiple priorities independently. Familiarity with QuickBooks Online, Microsoft Office, email and calendar systems, and basic CRM or scheduling software is relevant; construction or home services experience is an asset.

Skills

Customer Service
Professional Communication
Phone and Email Communication
Scheduling
Organization
Time Management
Multitasking
Attention to Detail
Data Entry
Lead Qualification
Accounts Receivable
Accounts Payable
QuickBooks Online
Microsoft Office
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Front Desk Operations
Customer Service
Phone Communication
Email Management
Appointment Scheduling
Field Staff Coordination
Customer Records
Data Entry
Lead Qualification
Customer Inquiries
Sales Support
Accounts Receivable
Accounts Payable
Bookkeeping
QuickBooks Online
Microsoft Office
Word
Excel
Outlook
CRM Software
Scheduling Software
Billing
Payment Follow-Ups
Construction
Home Services
Confidentiality

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