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Added 7 mins ago
AR
Restaurant Manager
A&W Restaurants
AB
- Full-time
The Restaurant Manager is responsible for all aspects of restaurant operations including the quality and consistency of the customer experience, adherence to A&W standards, Provincial WCB,…
Added 7 mins ago
SJ
Store Manager - Peoples Jewellers - Champlain Place
Signet Jewelers
Dieppe, NB · Canada - Champlain Place - Dieppe, NB
- Full-time
Reporting to the District Manager (DM), the Store Manager (SM) will lead the day-to-day operations of a single store to achieve all sales, profitability, customer satisfaction, inventory…
Added 22 mins ago
W
Senior Technical Consultant, Environmental Scientist
Worley
AB · Edmonton, AB
- Full-time
…impacted sites, and deliver sustainable outcomes across the full asset lifecycle. As part of our Contaminated Sites team, you will lead environmental assessment, remediation, reclamation,…
Added 22 mins ago
FC
Senior Workday Functional Specialist
Fanshawe College
London, ON
- Full-time
Note: This is for 1 Regular Full-Time vacancy. This position is deemed a critical replacement vacancy.
Added 22 mins ago
FR
Leasing Agent / Assistant Resident Services Manager
FirstService Residential Canada
AB · Edmonton, AB
- Internship
…day-to-day leasing, resident relations, and on-site property…
Added 22 mins ago
BC
Director, Global Markets, Corporate Banking - Commodities
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Toronto, ON
- Full-time
BMO Capital Markets is a leading, full-service financial services provider. We offer corporate and investment banking, treasury management, as well as research and advisory services to…
Added 22 mins ago
OD
Admin Assistant / Front Desk Coordinator (Full-Time)
Open Door Media CA
Kingston, ON
- $22 to $23 CAD / hour
- Full-time
This role manages daily front office operations including answering phones, responding to emails, greeting visitors, scheduling jobs, and supporting bookkeeping functions.
Added 22 mins ago
B
Human Resources Business Partner
Baycrest
Toronto, ON
- Full-time
…leaders in the hospital and Long–Term Care environments to lead employee and labour relation initiatives. You will develop an in-depth understanding of the management operations in order to…
Added 22 mins ago
SO
Director, Operations Accounting
Saturn Oil + Gas Inc.
Calgary, AB
- Full-time
Saturn is seeking a full-time Director, Operations Accounting for our Calgary, Alberta office. Reporting to the Chief Financial Officer, the Director, Operations Accounting leads accounting…
Added 22 mins ago
UO
Clinical Trial Systems Lead, Calgary Centre for Clinical Research
University of Calgary
Calgary, AB
- Full-time
…Medicine invites applications for a Clinical Trial Systems Lead. This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility…
Added 22 mins ago
V|
Administrative Assistant
Veolia | North America
AB · Edmonton, AB
- Full-time
Manage order-related issues and coordinate with internal teams to ensure on-time, in-full delivery to customers
Added 23 mins ago
B&
Human Resources Partner ( 18 Month Maternity Leave Replacement)
Black & McDonald Limited
Brossard, QC
- Full-time
…Partner to join our team in Brossard, Quebec. This is a temporary full-time position to cover an 18-month maternity and parental…
Added 37 mins ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As the Integrated Manager, you will oversee day-to-day operations of Diagnostic Imaging services at both Ross Memorial Hospital (RMH) and Haliburton Highlands Health Services (HHHS). Your…
Added 37 mins ago
EM
Automotive Detailer - Car Washer - Oshawa
Enterprise Mobility
Oshawa, ON
- $18.25 CAD / hour
- Full-time
Enterprise Mobility is seeking a responsible, dedicated person to join our team as a full time Automotive Detailer. This position pays $18.25 / hour and is located at 1051 SIMCOE ST…
Added 37 mins ago
LC
Inbound Account Executive - Hospitality
Lightspeed Commerce, Inc.
Remote, Canada
- Full-time
- Remote
…needs of restaurant owners, and guiding prospects through the full sales…
Added 37 mins ago
LC
Inbound Account Executive - Hospitality
Lightspeed Commerce, Inc.
Remote, Canada
- Full-time
- Remote
…needs of restaurant owners, and guiding prospects through the full sales…
Added 37 mins ago
WI
Youth Service Manager
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Toronto, ON
- Full-time
At WCG, we believe in the power of work to transform lives. As the Youth Service Manager, you will lead the operations, quality, and performance of the Supporting Youth to Work team,…
Added 37 mins ago
CC
Assistant Store Manager
Canna Cabana
Ottawa, ON · Rideau, Ottawa, ON
- $21 to $23 CAD / hour
- Full-time
High Tide Inc. is the leading community-grown, retail-forward cannabis enterprise engineered to unleash the full value of the world’s most powerful plant and is the second-largest cannabis…
Added 38 mins ago
US
Warehouse Worker - Evening
UPS Supply Chain Solutions
Toronto, ON · CA - TORONTO HUB (ONTOR)
- Part-time
…help you become better every day. We know what it takes to lead UPS into tomorrow - people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself…
Added 38 mins ago
A
Executive Chef
AccorHotel
Vancouver, BC
- Full-time
…delivering extraordinary experiences. As Executive Chef, you will lead a diverse and talented culinary team across our distinctive dining venues, banquet operations, and in-room dining. You…
Added 38 mins ago
A
Assistant Kitchen Manager
AccorHotel
Jasper, AB
- Full-time
…our Food & Beverage team’s commitment to safe and efficient operations. Support a skilled and engaged team, where your care and inspection of all flatware, tableware and kitchen equipment…
Added 52 mins ago
WG
Supply Chain Business Partner
Wesdome Gold Mines
Toronto, ON
- $103,500 to $117,000 CAD / year
- Full-time
…key strategic sourcing and commercial advisor to our mining operations in Northwestern Ontario and Northeastern Québec. This role drives value through planning, cost optimization, supplier…
Added 52 mins ago
T
Audit Manager II, Canadian Business Banking and Credit Risk (1242)
TD
Toronto, ON
- Full-time
…allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience,…
Added 52 mins ago
NF
Department Manager Full Time Day
No Frills
Campbell River, BC
- Full-time
Lead, coach and motivate colleagues to achieve success and foster colleague growth
Added 52 mins ago
GO
Park Maintenance Supervisor
Government of Alberta
Cold Lake, AB
- Full-time
…quality visitor experiences. You will oversee park maintenance operations at a large or complex site, or across several smaller sites, while ensuring work is completed safely, efficiently…

Open Door Media CA

Admin Assistant / Front Desk Coordinator (Full-Time)

Kingston, ON, Canada

$22 to $23 CAD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $22 to $23 CAD / hour
Job type: Full-time
Apply by: Dec 6, 2026
Posting language: English
Posted: Nov 6, 2026

Original job description

Location

SafeStep Building Treatments Inc

In Office

744 Baker Crescent

Kingston, Ontario

Company Overview

Since 1995, SafeStep Building Treatments Inc. has been an innovative leader in basement waterproofing, water control systems, concrete repairs, and concrete raising.

We serve residential, commercial, and industrial customers throughout the Kingston region and pride ourselves on delivering reliable solutions and exceptional customer service.

As the first point of contact for many of our customers, the Front Desk Coordinator plays a critical role in ensuring every client has a professional, helpful, and positive experience with our company.

Position Summary

The Admin Assistant / Front Desk Coordinator is the first voice and face customers encounter when interacting with SafeStep.

This role manages daily front office operations including answering phones, responding to emails, greeting visitors, scheduling jobs, and supporting bookkeeping functions.

In addition to administrative responsibilities, this role also plays an important part in initial customer engagement and sales support -- helping qualify inquiries, understanding customer needs, and ensuring potential clients are properly guided through the first steps of working with SafeStep.

The ideal candidate is organized, professional, friendly, and confident speaking with customers while keeping operations running smoothly behind the scenes.

Key Responsibilities

Front Desk & Customer Experience

Answer incoming phone calls and direct them appropriately
Respond promptly and professionally to customer emails and online inquiries
Greet customers and visitors arriving at the office
Create a welcoming and professional first impression for all clients
Provide basic information about SafeStep services and solutions
Ensure all customer interactions are handled with professionalism and care

Scheduling & Operations Support

Schedule inspections, estimates, and job appointments
Coordinate scheduling between customers and field staff
Maintain accurate scheduling calendars
Update customer information and job details in company systems
Assist with job documentation and internal communications

Customer Inquiry & First-Level Sales Support

Speak with potential customers to understand their needs and concerns
Ask key qualifying questions when customers call or email about services
Clearly explain next steps in the service process (inspection, quote, scheduling)
Capture and organize new customer inquiries and leads
Help move potential customers from inquiry to scheduled consultation
Maintain a positive and helpful tone that builds trust with customers
Identify urgent service needs and escalate when required

Administrative & Data Management

Perform data entry and maintain accurate customer records
Organize and maintain digital and physical files
Support internal reporting and documentation
Assist management with administrative tasks as needed

Accounting Support

Assist with accounts receivable and accounts payable
Enter invoices and payments into QuickBooks Online
Support bookkeeping processes and maintain organized financial records
Assist with billing and payment follow-ups when required

Qualifications

Excellent communication and interpersonal skills
Friendly and professional phone presence
Strong organizational and time management skills
Ability to multitask and manage multiple priorities
High attention to detail and accuracy
Strong customer service mindset
Comfortable speaking with customers and guiding conversations
Ability to work independently and take initiative
Construction or home services industry experience considered an asset

Technical Skills

QuickBooks Online
Microsoft Office (Word, Excel, Outlook)
Email and calendar management systems
Basic CRM or scheduling software experience preferred

Key Competencies

Professional communication
Customer-first mindset
Problem solving
Organization and time management
Attention to detail
Confidentiality and integrity
Reliability and accountability

Hours

Full-Time

Apply About employer

More about this job

Responsibilities

Manage front desk operations by answering calls and emails, greeting visitors, scheduling appointments, maintaining customer records, and supporting internal documentation. Qualify customer inquiries, guide prospective clients toward consultations, escalate urgent needs, and assist with bookkeeping, billing, and payment follow-ups.

Requirements

The role requires strong communication and interpersonal skills, a professional and friendly phone presence, organization, time management, accuracy, and the ability to manage multiple priorities independently. Familiarity with QuickBooks Online, Microsoft Office, email and calendar systems, and basic CRM or scheduling software is relevant; construction or home services experience is an asset.

Skills

Customer Service
Professional Communication
Phone and Email Communication
Scheduling
Organization
Time Management
Multitasking
Attention to Detail
Data Entry
Lead Qualification
Accounts Receivable
Accounts Payable
QuickBooks Online
Microsoft Office
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Front Desk Operations
Customer Service
Phone Communication
Email Management
Appointment Scheduling
Field Staff Coordination
Customer Records
Data Entry
Lead Qualification
Customer Inquiries
Sales Support
Accounts Receivable
Accounts Payable
Bookkeeping
QuickBooks Online
Microsoft Office
Word
Excel
Outlook
CRM Software
Scheduling Software
Billing
Payment Follow-Ups
Construction
Home Services
Confidentiality

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