Jobs in Canada

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Added 14 days ago
RB
Senior Software Quantitative Engineer
Royal Bank of Canada
Vancouver, BC · Toronto, ON
- Full-time
This position is responsible for developing logic-intensive components of the digital wealth management platform. Works on computational libraries, as well as API services that interact…
Added 14 days ago
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Data Integration Engineer
TekRek
Canada
- Contract
…with one of Canada’s largest banks, working inside the bank’s platform data engineering…
Added 14 days ago
OH
Product Program Manager
Omega Holdings
Montreal, QC
- Full-time
…vehicle end markets. Omega has created a unique, market leading platform in the automotive aftermarket with numerous opportunities to apply its repeatable playbook to grow both organically…
Added 14 days ago
ZS
Loan IQ BA at Mississauga, CA (Hybrid)
Zodiac Solutions, Inc
Mississauga, ON
- Contract
Loan IQ platform experience, with background in Loan IQ functionality.
Added 14 days ago
CO
Temporary Solutions Integration Specialist (up to 8 months)
City of Saint John
Saint John, NB
- Temporary
Must possess exceptional problem solving, critical thinking and analytical skills to troubleshoot and resolve issues and challenges · Must have a demonstrated understanding of the underlying concepts of project management methodologies
Added 14 days ago
OS
Project Administrative Assistant
Open Systems Technologies
Mississauga, ON
- Contract
1. Workforce Analytics, Headcount & Recruitment Tracking
Added 14 days ago
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Data & AI Transformation Director
PwC
Toronto, ON
- Full-time
At PwC, our people in integration and platform architecture focus on designing and implementing seamless integration solutions and robust platform architectures for clients. They enable…
Added 14 days ago
T
Actuarial Analyst II
TD
Toronto, ON
- Full-time
…with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future…
Added 14 days ago
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Senior Finance Analyst
TD
Toronto, ON
- Full-time
5 or more years of professional experience centered in areas such as financials, analytics, accounting.
Added 14 days ago
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Software Engineer III
TD
Toronto, ON
- Full-time
Cloud architecture and infrastructure decisions support scalable, resilient, secure and cost-effective platform growth across diverse deployment environments
Added 14 days ago
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Software Engineer II
TD
Toronto, ON
- Full-time
Analyze technical requirements and recommend pragmatic engineering solutions for assigned features, components and platform capabilities.
Added 14 days ago
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Platform Engineer
Manulife
Toronto, ON · Waterloo, ON
- Full-time
We’re looking for a Platform Engineer who enjoys solving complex infrastructure challenges, improving developer experiences, and building secure, automated cloud environments. You’ll work…
Added 14 days ago
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Senior Product Manager
Litera
Toronto, ON · Canada-Toronto, ON-Office
- Full-time
As a Senior Product Manager, you’ll own the vision, strategy, and roadmap for Litera’s Firm Intelligence Platform - the foundational layer that turns the data flowing through a law firm’s…
Added 14 days ago
MN
Vice President, Professional Services
March Networks
Remote, Canada
- Full-time
- Remote
…processes, improving resource utilization, and embedding automation, analytics, and AI into the service lifecycle. This leader must also have demonstrated success leading globally…
Added 14 days ago
Software Engineer 3, Identity and Access Management
MongoDB
Toronto, ON
…workloads, embrace innovation, and unleash AI. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available in more…
Added 14 days ago
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Senior Software Engineering Manager
symplistic.ai
Woodbridge, ON
- $150,000 CAD / year
- Full-time
ContentIQ is our enterprise AI knowledge and retrieval platform, securely connecting websites, documents, SharePoint, OneDrive, internal systems, and other sources to AI agents.
Added 14 days ago
RI
Growth Marketing Manager
Realtax Inc.
Newmarket, ON
- Full-time
Added 14 days ago
OH
Product Program Manager
Omega Holdings
Montreal, QC
- Full-time
…vehicle end markets. Omega has created a unique, market leading platform in the automotive aftermarket with numerous opportunities to apply its repeatable playbook to grow both organically…
Added 14 days ago
Manager, Activation
Kepler Group
Toronto, ON
…high-level goals into high-performing campaigns. They are the platform experts responsible for the precision execution of Kepler’s strategic guidance, ensuring internal workflows and…
Added 14 days ago
Principal Strategic Deal Maker- Sales Executive
Capgemini
Mississauga, ON
Knowledge of enterprise technology trends including Cloud, AI, Data & Analytics, Digital Engineering, Cybersecurity, Intelligent Automation, and Platform Modernization
Added 14 days ago
RB
Senior Director, AI Architecture
Royal Bank of Canada
Toronto, ON
- Full-time
Common RAG substrate. Converge the many RAG solutions onto one shared platform: ingestion, chunking, embeddings, hybrid retrieval, reranking and evaluation. Retrieval must respect source…
Added 14 days ago
RB
Manager, Financial Crimes Oversight Testing U.S.
Royal Bank of Canada
Toronto, ON
- Full-time
Understanding of basic data analytic concepts and tools and a desire to learn advanced data analytics skills
Added 14 days ago
MI
Director of Product
Method Integration Inc.
Remote, Canada
- Full-time
- Remote
Conduct market research and competitive analysis to inform product positioning and ensure our platform remains a market leader.
Added 14 days ago
Partnership Trust & Safety Manager
impact.com
Victoria, BC
impact.com is the world’s leading commerce partnership marketing platform, transforming the way businesses grow by enabling them to discover, manage, and scale partnerships across the…
Added 14 days ago
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Product Director, Mobile | Directeur ou directrice de produit, Mobile
NBCUniversal
Montreal, QC
- Full-time

Open Systems Technologies

Project Administrative Assistant

Mississauga, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Key Responsibilities

Workforce Analytics, Headcount & Recruitment Tracking

Headcount Reporting & Data Maintenance:

Maintain and update real-time department headcount trackers capturing key attributes: employment category (FTE, Consultant, Graduate, Intern), gender diversity, skill sets, years of experience, PTS IDs, anniversary dates, seat/locker allocations, and special preferences.

Generate month-over-month headcount trend reports, contractor vs. FTE ratios, and attrition analytics.

Track and document attrition reasons and market transition insights (e.g., via professional networks).

Recruitment & Pipeline Monitoring:

Track recruitment pipelines and open requisitions in coordination with Talent Acquisition/HR and management (minimum twice-weekly status cadence).

Compile monthly and year-to-date (YTD) hiring metrics, promotion tracking, and rotation schedules for graduates/interns.

Contractor & Contingent Worker Oversight:

Monitor contractor tenures, vendor IDs, and contract end dates on a monthly basis utilizing Tableau and internal reporting systems to ensure timely extensions or offboarding.

Onboarding, Offboarding & Resource Lifecycle Management

New Hire Onboarding:

Coordinate end-to-end onboarding for FTEs, contractors, graduates, and interns from pre-hire documentation to Day-1 login readiness.

Prepare welcome packages, ensure hardware/stationery provisioning, coordinate locker assignments, and schedule orientation check-ins.

Offboarding & Departures:

Execute standard departure protocols upon employee resignation or contract completion (e.g., locker clearances, equipment returns, access de-provisioning).

Process Documentation:

Author, maintain, and quarterly review step-by-step Standard Operating Procedures (SOPs) for recruitment workflows, onboarding checklists, and departure processes.

Executive Support, Presentation Design & Meeting Management

Leadership Presentations & Monthly Updates:

Design, curate, and format monthly executive decks and operational updates for department leadership.

Coordinate and assemble presentation decks for Department Town Halls and site-wide forums.

Meeting & Calendar Administration:

Maintain comprehensive annual site calendars incorporating performance review cycles, Town Halls, leadership visits, and key organizational milestones.

Coordinate high-impact meetings, agendas, logistics, and document concise Minutes of Meeting (MoM) with actionable follow-ups.

Travel & Expense Management:

Arrange domestic and international travel itineraries, accommodation, and handle prompt expense reconciliation and submission.

Site Logistics, Compliance & Office Administration

Office & Supplies Management:

Supervise inventory, procurement, and distribution of office stationery, technical accessories, and specialized team supplies.

Oversee physical locker allocation, auditing, and maintenance.

Visitor Management:

Coordinate visitor logistics, security badge clearance, executive escort protocols, and meeting space arrangements on a weekly/bi-weekly schedule.

Compliance, Licenses & Administrative Tracking:

Track mandatory compliance training completion, software license renewals, and CMP (Compliance Management Platform) requirements.

Team Engagement, Communications & Site Culture

Internal Communications & Community Management:

Administer and curate content for internal SharePoint portals and enterprise collaboration channels (e.g., Collaborate/Teams) on a weekly basis.

Manage quarterly and monthly milestone celebrations, including employee service anniversaries and team achievements.

Event Coordination & Cultural Initiatives:

Plan, organize, and execute monthly team engagement activities, team-building sessions, and social events.

Drive participation and logistical execution for site events such as Hackathons, Women in Tech forums, and Diversity & Inclusion initiatives.

Coordinate the annual nomination and tracking cycle for leadership and talent programs (e.g., VP Development program).

Distribution Lists & Access Governance

Maintain, reconcile, and audit departmental email distribution lists (DLs) for FTEs, Consultants, Graduates, Voice of the Employee (VOE), and Site-wide groups.

Partner with engineering/automation teams to identify opportunities to automate distribution list synchronization based on resource movement.

Required Qualifications & Competencies

Experience & Education

Experience: 4+ years of relevant experience in a Project Management, Department Administrator, or Business Management Support role, preferably within a large corporate or financial technology environment.

Education: Post-secondary diploma or Bachelor’s degree in Business Administration, Communications, Human Resources, or related field (or equivalent practical experience).

Technical Skills

MS Office Suite: Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, charts, data organization), PowerPoint (executive deck creation), Word, and Outlook.

Collaboration & Portal Tools: Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise social/collaboration platforms.

Reporting & Dashboards: Familiarity with business intelligence tools (e.g., Tableau, Power BI) and corporate workforce management systems (e.g., Workday, Fieldglass, ServiceNow, or internal ERP systems).

Professional & Interpersonal Attributes

Organizational Excellence: Exceptional multi-tasking skills with the ability to prioritize competing deadlines in a fast-paced technology environment.

Data Accuracy & Discretion: High attention to detail and rigorous commitment to handling confidential personnel and financial data with integrity.

Communication Skills: Strong verbal and written communication skills suitable for interfacing with senior executives, engineering leads, vendors, and external visitors.

Proactivity & Initiative: Self-starter capable of working autonomously, optimizing existing administrative workflows, and driving continuous improveme

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More about this job

Responsibilities

Maintain workforce and recruitment data, coordinate employee onboarding and departures, and provide executive presentation, meeting, travel, and expense support. Manage site logistics, compliance tracking, internal communications, team events, and departmental distribution lists.

Requirements

Requires 4+ years of relevant project management, department administration, or business management support experience, plus a post-secondary diploma or bachelor's degree in a related field or equivalent practical experience. Candidates should have advanced Microsoft Office skills, experience with collaboration and reporting tools, strong organizational and communication abilities, and discretion when handling confidential data.

Skills

Workforce Analytics
Headcount Reporting
Recruitment Tracking
Onboarding and Offboarding
Executive Presentation Design
Meeting and Calendar Management
Travel and Expense Management
Office Administration
Compliance Tracking
Internal Communications
Event Coordination
Distribution List Management
Microsoft Excel
Microsoft PowerPoint
SharePoint
Tableau

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Excel
Pivot Tables
VLOOKUP
XLOOKUP
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Fieldglass
ServiceNow
Workforce Management
Headcount Analytics
Recruitment Pipeline
Onboarding
Offboarding
Standard Operating Procedures
Executive Presentations
Meeting Minutes
Travel Coordination
Expense Reconciliation
Distribution Lists
Contractor Management
Employee Engagement
Diversity and Inclusion
Resource Lifecycle Management

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Work requirements

Jobs in Canada