Administrative assistant jobs in Brampton, ON and nearby

Within 25 km

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Added 12 days ago
W
Administrative Assistant
Walker
Woodbridge, ON
- Full-time
…the National Sales Manager, you will coordinate a variety of administrative duties in support of OCR. You will utilize well-developed communication, organizational and administrative…
Added 15 days ago
WH
Administrative Assistant - Contract 6 months Part-Time
WELL Health Diagnostic Centres
Brampton, ON
- $21 to $23 CAD / hour
- Part-time
Must have strong interpersonal skills and ability to liaise with clients, staff, and external parties
Added 17 days ago
CG
Administrative Assistant
Compass Group Canada
Mississauga, ON
- Full-time
Now, If You Were To Come On Board As Our Administrative Assistant, We’d Ask You To Do The Following For Us
Added 18 days ago
OS
Project Administrative Assistant
Open Systems Technologies
Mississauga, ON
- Contract
Compliance, Licenses & Administrative Tracking:
Added 24 days ago
RU
Administrative Assistant
Ricoh USA, Inc.
Mississauga, ON
- Full-time
…day-to-day operations and staff of specified location. The Assistant Manager may run shifts or site solo. Functions as a document specialist or other operations worker the majority of the…
Added 26 days ago
AM
Office administrative assistant
Allingham Machining Inc.
Brampton, ON
- Full-time
Added 29 days ago
DG
Senior Administrative Assistant
Doane Grant Thornton LLP
Vaughan, ON
- Full-time
As a Senior Administrative Assistant, your duties and responsibilities will include:
Added 1 month ago
GI
Human Resources Administrator
GDI Integrated Facility Services
Mississauga, ON
- $40,000 to $45,000 CAD / year
- Full-time
Added 1 month ago
G
Receptionist & Administrative Assistant
Gaia
Vaughan, ON
- $19 CAD / hour
- Full-time
Assist with payment-related administrative duties as required.
Added 1 month ago
WI
Administrative Assistant
WSP in Canada
Vaughan, ON
- Full-time
…and Canada, we are seeking a highly organized and proactive Administrative Assistant to support our Operations Leader, Directors, Managers, Project Managers, and technical…
Added 1 month ago
FL
Part Time Legal and Administrative Assistant
Falcone Law
Vaughan, ON
- Part-time
…We are looking for a reliable, organized and proactive Legal Administrative Assistant to join our Vaughan office on a part-time basis, with the potential to grow into a full-time…
Added 1 month ago
NM
Administrative assistant - office
Nirman Management Inc.
Brampton, ON
- From $38.46 CAD / hour
- Full-time
- On-site
Added 1 month ago
GL
Administrative assistant
GEAR-UP LOGISTIX
Brampton, ON
- From $36 CAD / hour
- Full-time
- On-site
Added 1 month ago
TV
Administrative assistant
The Visa Depot Inc.
Mississauga, ON
- From $27 CAD / hour
- Full-time
- On-site
Added 1 month ago
DG
Office administrative assistant
DIAMOND GRANITE COUNTERTOPS INC
Brampton, ON
- $36 to $38 CAD / hour
- Full-time
- On-site
Added 1 month ago
SS
Administrative assistant
Star Staging and Design Ltd
Brampton, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 1 month ago
RO
Administrative assistant
RACKED OUT INC
Mississauga, ON
- From $36.92 CAD / hour
- Full-time
- Contract
- On-site
Added 1 month ago
AS
Administrative assistant
AUTO SUPREME REPAIR & SALES INC.
Halton Hills, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 1 month ago
PL
Administrative assistant
Phantom Logistics
Bolton, ON
- From $28 CAD / hour
- Full-time
- On-site
Added 1 month ago
IP
Administrative assistant
IDEAL PACKAGING & SUPPLIES
Mississauga, ON
- From $27 CAD / hour
- Full-time
- On-site
Added 1 month ago
WA
Administrative assistant - office
WORLD ACCESS IMMIGRATION SERVICES
Etobicoke, ON
- $18 to $20 CAD / hour
- Full-time
- On-site
Added 1 month ago
AG
Administrative assistant - office
AMK Global
Mississauga, ON
- $18 to $21 CAD / hour
- Full-time
- On-site
Added 1 month ago
CL
Administrative Assistant
Charger Logistics Inc.
Brampton, ON
- Full-time
Related warehouse clerk or warehouse administrative experience is required.
Added 1 month ago
MD
Administrative assistant
Metro Doors & Woodworking
Mississauga, ON
- $36.92 to $38 CAD / hour
- Full-time
- On-site
Added 1 month ago
WO
Administrative Assistant - Molecular Biology
William Osler Health System
Brampton, ON
- Full-time
The Adminitrative assistant will provide administrative requirements including the coordination of calendars, preparation of meeting materials and file management for the Molecular…

Open Systems Technologies

Project Administrative Assistant

Mississauga, ON, Canada

Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Key Responsibilities

Workforce Analytics, Headcount & Recruitment Tracking

Headcount Reporting & Data Maintenance:

Maintain and update real-time department headcount trackers capturing key attributes: employment category (FTE, Consultant, Graduate, Intern), gender diversity, skill sets, years of experience, PTS IDs, anniversary dates, seat/locker allocations, and special preferences.

Generate month-over-month headcount trend reports, contractor vs. FTE ratios, and attrition analytics.

Track and document attrition reasons and market transition insights (e.g., via professional networks).

Recruitment & Pipeline Monitoring:

Track recruitment pipelines and open requisitions in coordination with Talent Acquisition/HR and management (minimum twice-weekly status cadence).

Compile monthly and year-to-date (YTD) hiring metrics, promotion tracking, and rotation schedules for graduates/interns.

Contractor & Contingent Worker Oversight:

Monitor contractor tenures, vendor IDs, and contract end dates on a monthly basis utilizing Tableau and internal reporting systems to ensure timely extensions or offboarding.

Onboarding, Offboarding & Resource Lifecycle Management

New Hire Onboarding:

Coordinate end-to-end onboarding for FTEs, contractors, graduates, and interns from pre-hire documentation to Day-1 login readiness.

Prepare welcome packages, ensure hardware/stationery provisioning, coordinate locker assignments, and schedule orientation check-ins.

Offboarding & Departures:

Execute standard departure protocols upon employee resignation or contract completion (e.g., locker clearances, equipment returns, access de-provisioning).

Process Documentation:

Author, maintain, and quarterly review step-by-step Standard Operating Procedures (SOPs) for recruitment workflows, onboarding checklists, and departure processes.

Executive Support, Presentation Design & Meeting Management

Leadership Presentations & Monthly Updates:

Design, curate, and format monthly executive decks and operational updates for department leadership.

Coordinate and assemble presentation decks for Department Town Halls and site-wide forums.

Meeting & Calendar Administration:

Maintain comprehensive annual site calendars incorporating performance review cycles, Town Halls, leadership visits, and key organizational milestones.

Coordinate high-impact meetings, agendas, logistics, and document concise Minutes of Meeting (MoM) with actionable follow-ups.

Travel & Expense Management:

Arrange domestic and international travel itineraries, accommodation, and handle prompt expense reconciliation and submission.

Site Logistics, Compliance & Office Administration

Office & Supplies Management:

Supervise inventory, procurement, and distribution of office stationery, technical accessories, and specialized team supplies.

Oversee physical locker allocation, auditing, and maintenance.

Visitor Management:

Coordinate visitor logistics, security badge clearance, executive escort protocols, and meeting space arrangements on a weekly/bi-weekly schedule.

Compliance, Licenses & Administrative Tracking:

Track mandatory compliance training completion, software license renewals, and CMP (Compliance Management Platform) requirements.

Team Engagement, Communications & Site Culture

Internal Communications & Community Management:

Administer and curate content for internal SharePoint portals and enterprise collaboration channels (e.g., Collaborate/Teams) on a weekly basis.

Manage quarterly and monthly milestone celebrations, including employee service anniversaries and team achievements.

Event Coordination & Cultural Initiatives:

Plan, organize, and execute monthly team engagement activities, team-building sessions, and social events.

Drive participation and logistical execution for site events such as Hackathons, Women in Tech forums, and Diversity & Inclusion initiatives.

Coordinate the annual nomination and tracking cycle for leadership and talent programs (e.g., VP Development program).

Distribution Lists & Access Governance

Maintain, reconcile, and audit departmental email distribution lists (DLs) for FTEs, Consultants, Graduates, Voice of the Employee (VOE), and Site-wide groups.

Partner with engineering/automation teams to identify opportunities to automate distribution list synchronization based on resource movement.

Required Qualifications & Competencies

Experience & Education

Experience: 4+ years of relevant experience in a Project Management, Department Administrator, or Business Management Support role, preferably within a large corporate or financial technology environment.

Education: Post-secondary diploma or Bachelor’s degree in Business Administration, Communications, Human Resources, or related field (or equivalent practical experience).

Technical Skills

MS Office Suite: Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, charts, data organization), PowerPoint (executive deck creation), Word, and Outlook.

Collaboration & Portal Tools: Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise social/collaboration platforms.

Reporting & Dashboards: Familiarity with business intelligence tools (e.g., Tableau, Power BI) and corporate workforce management systems (e.g., Workday, Fieldglass, ServiceNow, or internal ERP systems).

Professional & Interpersonal Attributes

Organizational Excellence: Exceptional multi-tasking skills with the ability to prioritize competing deadlines in a fast-paced technology environment.

Data Accuracy & Discretion: High attention to detail and rigorous commitment to handling confidential personnel and financial data with integrity.

Communication Skills: Strong verbal and written communication skills suitable for interfacing with senior executives, engineering leads, vendors, and external visitors.

Proactivity & Initiative: Self-starter capable of working autonomously, optimizing existing administrative workflows, and driving continuous improveme

Apply on LinkedIn About employer

More about this job

Responsibilities

Maintain workforce and recruitment data, coordinate employee onboarding and departures, and provide executive presentation, meeting, travel, and expense support. Manage site logistics, compliance tracking, internal communications, team events, and departmental distribution lists.

Requirements

Requires 4+ years of relevant project management, department administration, or business management support experience, plus a post-secondary diploma or bachelor's degree in a related field or equivalent practical experience. Candidates should have advanced Microsoft Office skills, experience with collaboration and reporting tools, strong organizational and communication abilities, and discretion when handling confidential data.

Skills

Workforce Analytics
Headcount Reporting
Recruitment Tracking
Onboarding and Offboarding
Executive Presentation Design
Meeting and Calendar Management
Travel and Expense Management
Office Administration
Compliance Tracking
Internal Communications
Event Coordination
Distribution List Management
Microsoft Excel
Microsoft PowerPoint
SharePoint
Tableau

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Excel
Pivot Tables
VLOOKUP
XLOOKUP
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Fieldglass
ServiceNow
Workforce Management
Headcount Analytics
Recruitment Pipeline
Onboarding
Offboarding
Standard Operating Procedures
Executive Presentations
Meeting Minutes
Travel Coordination
Expense Reconciliation
Distribution Lists
Contractor Management
Employee Engagement
Diversity and Inclusion
Resource Lifecycle Management

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Administrative assistant jobs in Brampton, ON and nearby

Administrative Assistant

Administrative Assistant - Contract 6 months Part-Time

Administrative Assistant