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Added 1 hour ago
TH
Senior Project Manager (Capital Planning and Redevelopment)
Trillium Health Partners
Mississauga, ON
- $53 to $66.25 CAD / hour
- Full-time
Manages and oversees all consultant activities in the design development, contract design documents, including: budgets, project specifications, design briefs, architectural, mechanical,…
Added 1 day ago
LI
Middleware Specialist
Lotus IT Solutions
Toronto, ON
- Contract
…and Business Service Delivery and Procurement, is seeking a Senior Middleware Specialist for a fully onsite engagement in Toronto. The successful consultant will provide end-to-end…
Added 1 day ago
TH
Senior Project Manager, Capital Planning and Redevelopment
Trillium Health Partners
Mississauga, ON
- Full-time
Manages and oversees all consultant activities in the design development, contract design documents, including: budgets, project specifications, design briefs, architectural, mechanical,…
Added 1 day ago
Electrical Engineer
City of Edmonton
AB
…a collaborative environment where high-impact projects meet operational excellence, we want to hear from…
Added 1 day ago
ZEB Coord, Contract Service Delivery
CityofOttawa
Ottawa, ON
Have experience with operational computer systems, spreadsheets and Standard Query Language (SQL) report writing software, radio communications systems, contract development management and…
Added 2 days ago
T
Senior Project Manager, Municipal Buildings
Tiree
Calgary, AB
- Full-time
We deliver complex infrastructure solutions that drive excellence from inception to completion. Our mission is to empower our clients and teams to achieve unparalleled success by providing…
Added 2 days ago
FH
Project Leader, Redevelopment & Major Projects
Fraser Health
New Westminster, BC
- Full-time
RCH first opened in 1862, is a vital referral centre and regional centre of excellence for trauma, critical care, cardiac care, maternity, neonatal intensive care and neurosurgery. When the…
Added 4 days ago
OS
Project Administrative Assistant
Open Systems Technologies
Mississauga, ON
- Contract
Maintain and update real-time department headcount trackers capturing key attributes: employment category (FTE, Consultant, Graduate, Intern), gender diversity, skill sets, years of…
Added 4 days ago
GT
Coupa Administrator/Analyst
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $50 to $60 CAD / hour
- Contract
The Procurement Platforms & Enablement Contract Consultant serves as the functional subject matter expert (SME) for Coupa and associated Source-to-Pay (S2P) processes. This role is…
Added 4 days ago
SG
Junior PM
Software Guidance & Assistance, Inc. (SGA, Inc.)
Mississauga, ON
- Full-time
Maintain and update real-time department headcount trackers capturing key attributes: employment category (FTE, Consultant, Graduate, Intern), gender diversity, skill sets, years of…
Added 4 days ago
EI
Senior Design Manager
EBC Inc.
Mississauga, ON
- Full-time
We are seeking an experienced Senior Design Manager to lead the design delivery of a single, high-profile Industrial, Commercial, and Institutional (ICI) project delivered within a…
Added 4 days ago
Senior Design Manager
EBC Inc.
Mississauga, ON
We are seeking an experienced Senior Design Manager to lead the design delivery of a single, high-profile Industrial, Commercial, and Institutional (ICI) project delivered within a…
Added 5 days ago
TO
Project Manager, External Engagement
Town of Oakville
Oakville, ON
- Full-time
…accountable for engineering design, construction delivery, contract administration, and overall project…
Added 5 days ago
CI
General Manager
Colliers International
AB
- Full-time
…ensuring the assets are operated to the highest standards of excellence. This role requires a forward-thinking leader who can balance day-to-day operational rigour with long-term strategic…
Added 5 days ago
UH
Senior Director, Clinical Trials Performance & Head of Operations, SPHERE CRO
Unity Health Toronto
Toronto, ON
- Full-time
…Exceptional Care Without Exception strategic plan, advancing research excellence across the network while providing patients with access to innovative therapeutics that may not otherwise be…
Added 8 days ago
Senior Project Engineer, Pipeline, Pacific Link (Contract)
Trans Mountain
Calgary, AB
As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.
Added 8 days ago
A
Senior Human Resources Consultant
Altis
Toronto, ON
- $90 to $150 CAD / hour
- Contract
We're seeking an accomplished Senior Consultant, People Strategy & Operations to provide VP-level leadership and strategic oversight for a dynamic, national organization. This is a…
Added 8 days ago
AA
Senior Demand Planner
Accounting Advantage
Mississauga, ON
- $70,000 to $80,000 CAD / year
- Full-time
We are seeking a Senior Strategy Consultant to lead our end-to-end forecasting architecture and drive predictive planning excellence. In this role, you will own the governance of our…
Added 9 days ago
HH
Business Operations Consultant (Finance)
Halton Healthcare
Oakville, ON
- Contract
…organization, we are committed to being an innovative center of excellence in community hospital…
Added 10 days ago
Senior Business Transformation Consultant (6-month Contract)
Resolver
Toronto, ON
…deliver great outcomes for our customers. We're looking for a Senior Business Transformation Consultant to join us on a fixed term 6-month contract and help rethink how work gets done…
Added 11 days ago
UO
Manager, Financial Operations & Analysis
University of Waterloo
Waterloo, ON
- Full-time
Ensures implementation of the financial resources to support senior management in strategic planning, budget preparation, establishing/monitoring of performance measures, operations review,…
Added 12 days ago
E
Principal Consultant, Environmental Health and Safety (EHS) (Casual)
ERM
Vancouver, BC
- $62.25 to $76.15 CAD / hour
- Part-time
…protect people, the planet, and profitability. As a Principal Consultant, Environmental Health and Safety (EHS) (Casual) based in Western Canada, you’ll be at the forefront of shaping EHS…
Added 12 days ago
OO
Fern Hill School (Ottawa) - Principal
OFIS Ontario Federation of Independent Schools
Ottawa, ON
- Full-time
The Principal provides strategic and operational leadership for the school, directing academic programs, overseeing daily operations, and cultivating a safe, positive, inclusive, and…
Added 12 days ago
Director, Permitting, Pacific Link
Trans Mountain
Calgary, AB
As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.
Added 12 days ago
AI
Department Manager Contract Sales
ALLMAR INC.
Ottawa, ON
- $90,000 to $120,000 CAD / year
- Full-time
As a member of the branch leadership team, the Department Manager contributes to operational planning, resource management, financial performance, employee development, and continuous…

Open Systems Technologies

Project Administrative Assistant

Mississauga, ON, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Key Responsibilities

Workforce Analytics, Headcount & Recruitment Tracking

Headcount Reporting & Data Maintenance:

Maintain and update real-time department headcount trackers capturing key attributes: employment category (FTE, Consultant, Graduate, Intern), gender diversity, skill sets, years of experience, PTS IDs, anniversary dates, seat/locker allocations, and special preferences.

Generate month-over-month headcount trend reports, contractor vs. FTE ratios, and attrition analytics.

Track and document attrition reasons and market transition insights (e.g., via professional networks).

Recruitment & Pipeline Monitoring:

Track recruitment pipelines and open requisitions in coordination with Talent Acquisition/HR and management (minimum twice-weekly status cadence).

Compile monthly and year-to-date (YTD) hiring metrics, promotion tracking, and rotation schedules for graduates/interns.

Contractor & Contingent Worker Oversight:

Monitor contractor tenures, vendor IDs, and contract end dates on a monthly basis utilizing Tableau and internal reporting systems to ensure timely extensions or offboarding.

Onboarding, Offboarding & Resource Lifecycle Management

New Hire Onboarding:

Coordinate end-to-end onboarding for FTEs, contractors, graduates, and interns from pre-hire documentation to Day-1 login readiness.

Prepare welcome packages, ensure hardware/stationery provisioning, coordinate locker assignments, and schedule orientation check-ins.

Offboarding & Departures:

Execute standard departure protocols upon employee resignation or contract completion (e.g., locker clearances, equipment returns, access de-provisioning).

Process Documentation:

Author, maintain, and quarterly review step-by-step Standard Operating Procedures (SOPs) for recruitment workflows, onboarding checklists, and departure processes.

Executive Support, Presentation Design & Meeting Management

Leadership Presentations & Monthly Updates:

Design, curate, and format monthly executive decks and operational updates for department leadership.

Coordinate and assemble presentation decks for Department Town Halls and site-wide forums.

Meeting & Calendar Administration:

Maintain comprehensive annual site calendars incorporating performance review cycles, Town Halls, leadership visits, and key organizational milestones.

Coordinate high-impact meetings, agendas, logistics, and document concise Minutes of Meeting (MoM) with actionable follow-ups.

Travel & Expense Management:

Arrange domestic and international travel itineraries, accommodation, and handle prompt expense reconciliation and submission.

Site Logistics, Compliance & Office Administration

Office & Supplies Management:

Supervise inventory, procurement, and distribution of office stationery, technical accessories, and specialized team supplies.

Oversee physical locker allocation, auditing, and maintenance.

Visitor Management:

Coordinate visitor logistics, security badge clearance, executive escort protocols, and meeting space arrangements on a weekly/bi-weekly schedule.

Compliance, Licenses & Administrative Tracking:

Track mandatory compliance training completion, software license renewals, and CMP (Compliance Management Platform) requirements.

Team Engagement, Communications & Site Culture

Internal Communications & Community Management:

Administer and curate content for internal SharePoint portals and enterprise collaboration channels (e.g., Collaborate/Teams) on a weekly basis.

Manage quarterly and monthly milestone celebrations, including employee service anniversaries and team achievements.

Event Coordination & Cultural Initiatives:

Plan, organize, and execute monthly team engagement activities, team-building sessions, and social events.

Drive participation and logistical execution for site events such as Hackathons, Women in Tech forums, and Diversity & Inclusion initiatives.

Coordinate the annual nomination and tracking cycle for leadership and talent programs (e.g., VP Development program).

Distribution Lists & Access Governance

Maintain, reconcile, and audit departmental email distribution lists (DLs) for FTEs, Consultants, Graduates, Voice of the Employee (VOE), and Site-wide groups.

Partner with engineering/automation teams to identify opportunities to automate distribution list synchronization based on resource movement.

Required Qualifications & Competencies

Experience & Education

Experience: 4+ years of relevant experience in a Project Management, Department Administrator, or Business Management Support role, preferably within a large corporate or financial technology environment.

Education: Post-secondary diploma or Bachelor’s degree in Business Administration, Communications, Human Resources, or related field (or equivalent practical experience).

Technical Skills

MS Office Suite: Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, charts, data organization), PowerPoint (executive deck creation), Word, and Outlook.

Collaboration & Portal Tools: Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise social/collaboration platforms.

Reporting & Dashboards: Familiarity with business intelligence tools (e.g., Tableau, Power BI) and corporate workforce management systems (e.g., Workday, Fieldglass, ServiceNow, or internal ERP systems).

Professional & Interpersonal Attributes

Organizational Excellence: Exceptional multi-tasking skills with the ability to prioritize competing deadlines in a fast-paced technology environment.

Data Accuracy & Discretion: High attention to detail and rigorous commitment to handling confidential personnel and financial data with integrity.

Communication Skills: Strong verbal and written communication skills suitable for interfacing with senior executives, engineering leads, vendors, and external visitors.

Proactivity & Initiative: Self-starter capable of working autonomously, optimizing existing administrative workflows, and driving continuous improveme

Apply About employer

More about this job

Responsibilities

Maintain workforce and recruitment data, coordinate employee onboarding and departures, and provide executive presentation, meeting, travel, and expense support. Manage site logistics, compliance tracking, internal communications, team events, and departmental distribution lists.

Requirements

Requires 4+ years of relevant project management, department administration, or business management support experience, plus a post-secondary diploma or bachelor's degree in a related field or equivalent practical experience. Candidates should have advanced Microsoft Office skills, experience with collaboration and reporting tools, strong organizational and communication abilities, and discretion when handling confidential data.

Skills

Workforce Analytics
Headcount Reporting
Recruitment Tracking
Onboarding and Offboarding
Executive Presentation Design
Meeting and Calendar Management
Travel and Expense Management
Office Administration
Compliance Tracking
Internal Communications
Event Coordination
Distribution List Management
Microsoft Excel
Microsoft PowerPoint
SharePoint
Tableau

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Excel
Pivot Tables
VLOOKUP
XLOOKUP
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Fieldglass
ServiceNow
Workforce Management
Headcount Analytics
Recruitment Pipeline
Onboarding
Offboarding
Standard Operating Procedures
Executive Presentations
Meeting Minutes
Travel Coordination
Expense Reconciliation
Distribution Lists
Contractor Management
Employee Engagement
Diversity and Inclusion
Resource Lifecycle Management

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