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Added 27 mins ago
DD
#2252 - Residential Care Worker | Permanent Part Time
Developmental Disabilities Association
Vancouver, BC
- $28.46 to $31.57 CAD / hour
- Part-time
…one of our group homes in Vancouver for a Residential Care Worker (RCW) to assist with residents’ physical, emotional, social, and recreational…
Added 27 mins ago
WC
Client Support Worker (2026-396-CC)
WoodGreen Community Services
Toronto, ON
- Part-time
Competition # 2026-396-CCClient Support Worker (2026-396-CC)Employment Type:Part Time, Bargaining Unit Work Hours:14 hours/week: Sat & Sun, 8am-4pmWork Setting:Onsite Required – 540…
Added 27 mins ago
KS
Transportation Supervisor
Kelly Services (Canada), Ltd.
Burlington, ON
- Full-time
Provides leadership to representatives and provides coaching on improved and effective sales techniques in order to provide the best customer service possible.
Added 57 mins ago
Housekeeping Room Attendant
Northland Properties
Ottawa, ON
…not have a Labour Market Impact Assessment (LMIA) that would support a foreign worker. Applications will not be accepted via email or in person. We thank all applicants for their interest…
Added 57 mins ago
Security Officer
Northland Properties
Vancouver, BC
…not have a Labour Market Impact Assessment (LMIA) that would support a foreign worker. Applications will not be accepted via email or in person. We thank all applicants for their interest…
Added 57 mins ago
Housekeeping Supervisor
Northland Properties
Halifax, NS
You must be legally entitled to work in Canada to apply as the employer does not have a Labour Market Impact Assessment (LMIA) that would support a foreign worker.
Added 57 mins ago
FT - Health Care Aide (Juniper House)
Connective
Prince George, BC
Employer-paid support services, such as an in-house counsellor, Employee Family Assistance Program (EFAP), and Critical Incidents Stress Management
Added 57 mins ago
OS
Project Administrative Assistant
Open Systems Technologies
Mississauga, ON
- Contract
3. Executive Support, Presentation Design & Meeting Management
Added 57 mins ago
HG
HR Manager
Hendrix Genetics
Kitchener, ON
- $85,000 to $95,000 CAD / year
- Full-time
Employee Engagement & Retention: Identify engagement and retention opportunities and support actions that strengthen the employee experience.
Added 1 hour ago
A
Dietary Aide AgeCare Royal Oak
AgeCare
Kingsville, ON · AgeCare Royal Oak
- Part-time
Must have or be enrolled in Food Service Worker Training Program.
Added 1 hour ago
UG
Community Outreach Worker, Vancouver (Casual)
Union Gospel Mission (Vancouver)
Vancouver, BC
- Part-time
Participate in staff meetings, training and spiritual development opportunities to provide support and training within the team.
Added 1 hour ago
VC
Food Service Worker
Vancouver Coastal Health
Vancouver, BC
- $25.82 CAD / hour
- Part-time
Come work as a Food Service Worker with Vancouver Coastal Health (VCH) on the Food Services team at the Oak Care Centre in Vancouver, BC. Apply now to join the team!
Added 1 hour ago
WO
Orderly - Emergency
William Osler Health System
Toronto, ON
- Part-time
Graduate of a personal support worker/health care aide program from an accredited institution (or an equivalent program would be considered)
Added 1 hour ago
ST
Unit Clerk - Acute Medicine Unit
St. Thomas Elgin General Hospital
St. Thomas, ON
- $27.93 to $30.35 CAD / hour
- Full-time
Ability to regularly attend work in accordance with the Attendance Support Program
Added 1 hour ago
HR
Cafeteria Worker (R1)
Halifax Regional Centre for Education (HRCE)
Cole Harbour, NS
- Full-time
The Cafeteria Worker is responsible for food preparation and service for the school community within the guidelines of the School Food and Nutrition Policy. The Cafeteria Worker will…
Added 2 hours ago
YH
Administrative Assistant (Full Time)
Yee Hong Centre For Geriatric Care
Markham, ON
- Full-time
…residence, and a wide range of community-based senior and caregiver support services. Through this comprehensive network, the organization serves more than 15,000 individuals annually…
Added 2 hours ago
YH
Personal Support Worker (Part Time Night Shift)
Yee Hong Centre For Geriatric Care
Markham, ON
- Part-time
The Personal Support Worker (PSW) will provide personal care to assist clients in their daily activities and personal hygiene. The PSW will support the clients' physical, social and…
Added 2 hours ago
YH
Personal Support Worker (Temporary Part Time Evening Shift for 2 Months)
Yee Hong Centre For Geriatric Care
Mississauga, ON
- Part-time
The Personal Support Worker (PSW) will provide personal care to assist clients in their daily activities and personal hygiene. The PSW will support the clients' physical, social and…
Added 2 hours ago
BE
Technician - L1
Battlefield Equipment Rentals
Edmonton, AB
- Full-time
Career growth: We promote from within and support your development every step of the way with training, mentorship, and opportunities to advance.
Added 2 hours ago
WO
Orderly - Emergency
William Osler Health System
Toronto, ON
- Part-time
Graduate of a personal support worker/health care aide program from an accredited institution (or an equivalent program would be considered)
Added 2 hours ago
CM
Crisis Worker
Canadian Mental Health Association Peel Dufferin
Brampton, ON
- Full-time
Support your community. Advance your career. Fulfill your purpose.
Added 2 hours ago
SA
Utility
SSP America
Mississauga, ON
- Full-time
Here are a few things you can expect when you join our team as a Utility/Dishwasher Worker
Added 2 hours ago
Senior Producer (Apex Legends)
Electronic Arts
Vancouver, BC
Experience in a live service environment, understanding the need for consistent content delivery and post-launch support.
Added 2 hours ago
K
Customer Development Associate
Kimberly-Clark
Mississauga, ON · Canada-Ontario-Mississauga
- Full-time
The Customer Development Associate (CDA) will support Sobey's. The CDA will liaise with cross-functional internal teams to ensure the timely and successful delivery of solutions according…
Added 2 hours ago
Ottawa - Attorney - U.S Business Immigration
EY
Ottawa, ON
…employees and their employers. This position offers excellent opportunities for growth, development, teaming, leadership, and career advancement for the right…

Open Systems Technologies

Project Administrative Assistant

Mississauga, ON, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Key Responsibilities

Workforce Analytics, Headcount & Recruitment Tracking

Headcount Reporting & Data Maintenance:

Maintain and update real-time department headcount trackers capturing key attributes: employment category (FTE, Consultant, Graduate, Intern), gender diversity, skill sets, years of experience, PTS IDs, anniversary dates, seat/locker allocations, and special preferences.

Generate month-over-month headcount trend reports, contractor vs. FTE ratios, and attrition analytics.

Track and document attrition reasons and market transition insights (e.g., via professional networks).

Recruitment & Pipeline Monitoring:

Track recruitment pipelines and open requisitions in coordination with Talent Acquisition/HR and management (minimum twice-weekly status cadence).

Compile monthly and year-to-date (YTD) hiring metrics, promotion tracking, and rotation schedules for graduates/interns.

Contractor & Contingent Worker Oversight:

Monitor contractor tenures, vendor IDs, and contract end dates on a monthly basis utilizing Tableau and internal reporting systems to ensure timely extensions or offboarding.

Onboarding, Offboarding & Resource Lifecycle Management

New Hire Onboarding:

Coordinate end-to-end onboarding for FTEs, contractors, graduates, and interns from pre-hire documentation to Day-1 login readiness.

Prepare welcome packages, ensure hardware/stationery provisioning, coordinate locker assignments, and schedule orientation check-ins.

Offboarding & Departures:

Execute standard departure protocols upon employee resignation or contract completion (e.g., locker clearances, equipment returns, access de-provisioning).

Process Documentation:

Author, maintain, and quarterly review step-by-step Standard Operating Procedures (SOPs) for recruitment workflows, onboarding checklists, and departure processes.

Executive Support, Presentation Design & Meeting Management

Leadership Presentations & Monthly Updates:

Design, curate, and format monthly executive decks and operational updates for department leadership.

Coordinate and assemble presentation decks for Department Town Halls and site-wide forums.

Meeting & Calendar Administration:

Maintain comprehensive annual site calendars incorporating performance review cycles, Town Halls, leadership visits, and key organizational milestones.

Coordinate high-impact meetings, agendas, logistics, and document concise Minutes of Meeting (MoM) with actionable follow-ups.

Travel & Expense Management:

Arrange domestic and international travel itineraries, accommodation, and handle prompt expense reconciliation and submission.

Site Logistics, Compliance & Office Administration

Office & Supplies Management:

Supervise inventory, procurement, and distribution of office stationery, technical accessories, and specialized team supplies.

Oversee physical locker allocation, auditing, and maintenance.

Visitor Management:

Coordinate visitor logistics, security badge clearance, executive escort protocols, and meeting space arrangements on a weekly/bi-weekly schedule.

Compliance, Licenses & Administrative Tracking:

Track mandatory compliance training completion, software license renewals, and CMP (Compliance Management Platform) requirements.

Team Engagement, Communications & Site Culture

Internal Communications & Community Management:

Administer and curate content for internal SharePoint portals and enterprise collaboration channels (e.g., Collaborate/Teams) on a weekly basis.

Manage quarterly and monthly milestone celebrations, including employee service anniversaries and team achievements.

Event Coordination & Cultural Initiatives:

Plan, organize, and execute monthly team engagement activities, team-building sessions, and social events.

Drive participation and logistical execution for site events such as Hackathons, Women in Tech forums, and Diversity & Inclusion initiatives.

Coordinate the annual nomination and tracking cycle for leadership and talent programs (e.g., VP Development program).

Distribution Lists & Access Governance

Maintain, reconcile, and audit departmental email distribution lists (DLs) for FTEs, Consultants, Graduates, Voice of the Employee (VOE), and Site-wide groups.

Partner with engineering/automation teams to identify opportunities to automate distribution list synchronization based on resource movement.

Required Qualifications & Competencies

Experience & Education

Experience: 4+ years of relevant experience in a Project Management, Department Administrator, or Business Management Support role, preferably within a large corporate or financial technology environment.

Education: Post-secondary diploma or Bachelor’s degree in Business Administration, Communications, Human Resources, or related field (or equivalent practical experience).

Technical Skills

MS Office Suite: Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, charts, data organization), PowerPoint (executive deck creation), Word, and Outlook.

Collaboration & Portal Tools: Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise social/collaboration platforms.

Reporting & Dashboards: Familiarity with business intelligence tools (e.g., Tableau, Power BI) and corporate workforce management systems (e.g., Workday, Fieldglass, ServiceNow, or internal ERP systems).

Professional & Interpersonal Attributes

Organizational Excellence: Exceptional multi-tasking skills with the ability to prioritize competing deadlines in a fast-paced technology environment.

Data Accuracy & Discretion: High attention to detail and rigorous commitment to handling confidential personnel and financial data with integrity.

Communication Skills: Strong verbal and written communication skills suitable for interfacing with senior executives, engineering leads, vendors, and external visitors.

Proactivity & Initiative: Self-starter capable of working autonomously, optimizing existing administrative workflows, and driving continuous improveme

Apply About employer

More about this job

Responsibilities

Maintain workforce and recruitment data, coordinate employee onboarding and departures, and provide executive presentation, meeting, travel, and expense support. Manage site logistics, compliance tracking, internal communications, team events, and departmental distribution lists.

Requirements

Requires 4+ years of relevant project management, department administration, or business management support experience, plus a post-secondary diploma or bachelor's degree in a related field or equivalent practical experience. Candidates should have advanced Microsoft Office skills, experience with collaboration and reporting tools, strong organizational and communication abilities, and discretion when handling confidential data.

Skills

Workforce Analytics
Headcount Reporting
Recruitment Tracking
Onboarding and Offboarding
Executive Presentation Design
Meeting and Calendar Management
Travel and Expense Management
Office Administration
Compliance Tracking
Internal Communications
Event Coordination
Distribution List Management
Microsoft Excel
Microsoft PowerPoint
SharePoint
Tableau

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Excel
Pivot Tables
VLOOKUP
XLOOKUP
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Fieldglass
ServiceNow
Workforce Management
Headcount Analytics
Recruitment Pipeline
Onboarding
Offboarding
Standard Operating Procedures
Executive Presentations
Meeting Minutes
Travel Coordination
Expense Reconciliation
Distribution Lists
Contractor Management
Employee Engagement
Diversity and Inclusion
Resource Lifecycle Management

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