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OPENLANE

Titles Clerk

Richmond, BC, Canada

Job type: Full-time
Apply by: Mar 20, 2027
Experience: 1-2 Years’ of related experience in an administrative capacity
Posting language: English
Posted: Sep 21, 2026

Apply About employer

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Original job description

Who We Are:
At OPENLANE we make wholesale easy so our customers can be more successful.

We’re a technology company building the world’s most advanced - and uncomplicated - digital marketplace for used vehicles.
We’re a data company helping customers buy and sell smarter with clear, actionable insights they can understand and use.
And we’re an innovation company accelerating the future of wholesale remarketing through curiosity, collaboration, and an entrepreneurial spirit.

Our Values:
Driven Waybuilders. We pursue challenges that inspire us to build, create, and innovate.
Relentless Curiosity. We seek to understand and improve our customers’ experience.
Smart Risk-Taking. We transform risk into progress through data, experience, and intuition.
Fearless Ownership. We deliver what we promise and learn along the way.

What We Offer:

Competitive pay
Medical, dental, and vision benefits with employer HSA contributions (US) and FSA options (US)
Immediately vested 401K (US) or RRSP (Canada) with company match
Paid Vacation, Personal, and Sick Time
Paid maternity and paternity leave (US)
Employer-paid short-term disability, long-term disability, life insurance, and AD&D (US)
Robust Employee Assistance Program
Employer paid Leap into Service Day to volunteer
Tuition Reimbursement for eligible programs
Opportunities to expand your skill set and share your knowledge across a publicly traded, global organization
Company culture of internal promotions, diverse career paths, and meaningful advancement

We’re Looking For:

We are seeking a Titles Clerk with experience in customer service and general office administration. You will work as part of our close-knit administrative team, and will be responsible for supporting our front office operations.

You Are:

Organized. You will coordinate the vehicle title process for dealer and commercial units, including out-of-province requests.
Detail Oriented. You pay attention to the details, ensuring that there are no errors or delays releasing titles to our buyers.
Responsive. You will collaborate with our other team members, including sales, commercial accounts, and accounting; responding quickly and with accurate information on vehicle title status.

You Will:

Coordinate administrative tasks for vehicle title management, serving as the primary liaison with the provincial department of motor vehicle registry and/or insurance agencies to access titles and title information.
Complete title and/or registration applications, input new title requests into the title inventory system, and monitor status with the provincial department of motor vehicles and/or insurance agencies.
Monitor internal systems for upstream units sold, coordinating title requests across the OPENLANE marketplace and responding to title inquiries from other OPENLANE locations.
Prepare and distribute title invoices involving a fee or charge.
Provide excellent customer service by assisting dealers with various procedures and requests in an efficient and timely manner, including greeting customers, responding to incoming calls, taking payments, and general inquiries
Ensure customer satisfaction by communicating with customers; identifying & resolving issues in a timely manner
Perform moderately complex clerical and numerical processing activities of a clerical nature including selecting, compiling, verifying and processing data
Generate/prepare reports by gathering data from computerized systems (i.e. vehicles without titles reports)
Manually or electronically enter new data in an accurate and timely manner, including vehicle information, registrations and other documents
May be required to process cheques, file sales transactions, balance & transmit sale reports & EFT wire transfers to other systems
Support other administrative tasks, including sale day functions, as required

Must Haves:

High School diploma or equivalent experience / education
1-2 Years’ of related experience in an administrative capacity
Tech-savvy, and comfortable using Google Suite
Strong customer service and communication skills
Excellent organizational and time management skills

Nice to Haves:

Prior experience working with vehicle registrations an asset
Experience with AMS, VTrace, and other OPENLANE systems

Sound like a match? Apply Now - We can't wait to hear from you!

Compensation Range of

Hourly: $19.00 - $19.00

Apply About employer

More about this job

Responsibilities

The Titles Clerk coordinates the vehicle title process, including managing applications and monitoring status with provincial registries. They also provide administrative support, handle customer inquiries, and maintain accurate records within the company's systems.

Requirements

Candidates must have a high school diploma or equivalent and 1-2 years of related administrative experience. Proficiency in Google Suite and strong customer service skills are required for this role.

Skills

Customer service
Administrative support
Data entry
Time management
Organizational skills
Communication skills
Google Suite
Vehicle registration
Clerical processing
Reporting
Record keeping
Problem solving

Benefits

Medical insurance
Dental insurance
Vision insurance
HSA contributions
FSA options
401K
RRSP
Paid vacation
Personal time
Sick time
Paid maternity leave
Paid paternity leave
Short-term disability
Long-term disability
Life insurance
AD&D insurance
Employee assistance program
Tuition reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Titles Clerk
Administrative
Vehicle Title Management
Customer Service
Data Entry
Google Suite
Registration
Inventory System
Clerical
Reporting
Sales Transactions
EFT Wire Transfers
AMS
VTrace
Wholesale Remarketing
Digital Marketplace

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