Employee Data Coordinator

Job Description

The Employee Data Coordinator is responsible for processing employee-related transactions and maintaining accurate records throughout the employee lifecycle. This role supports a high-volume workflow environment by entering, validating, and updating information across multiple systems while ensuring accuracy, timeliness, and compliance with established procedures. The Employee Data Coordinator works with internal teams to gather required information, track requests, and maintain data integrity.

Key Responsibilities

• Process onboarding, offboarding, and employee change transactions in accordance with established procedures.
• Review, verify, and enter employee data into internal systems with a high degree of accuracy.
• Monitor and manage workflow queues, ensuring requests are completed within designated timelines.
• Complete and submit service requests through ServiceNow, email, and other workflow management systems.
• Validate information received from internal stakeholders and follow up on missing or incomplete documentation.
• Track and maintain records related to employee status changes, equipment requests, and organizational updates.
• Support high-volume projects, including internship programs, analyst programs, and large-scale onboarding initiatives.
• Perform quality checks to ensure data accuracy, consistency, and compliance with internal standards.
• Maintain confidential records and handle sensitive information with discretion.

Qualifications and Requirements

• Previous experience in data entry, transaction processing, records administration, operations support, or administrative coordination.
• Strong attention to detail with a demonstrated commitment to accuracy and quality.
• Ability to process high volumes of work while meeting deadlines in a fast-paced environment.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience working with ticketing systems, workflow tools, or databases preferred.
• Strong organizational and time-management skills.
• Ability to follow documented procedures and accurately execute tasks with minimal supervision.
• Comfortable reviewing, validating, and maintaining confidential information.
• Dependable, accountable, and highly detail-oriented.

The Compensation range for this role is 25.00 to 29.00 CAD per hour. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Paid Time Off (PTO)