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Added 5 mins ago
General Manager - Upper Canada Mall
Banana Republic
Newmarket, ON
Full-time
As the General Manager, you are responsible for leading your team to deliver a profitable store business plan. You ensure your store achieves all key metrics and is meeting or exceeding…
Added 5 mins ago
Assistant Manager - Lansdowne Place
Old Navy
Peterborough, ON
Full-time
As an Assistant Manager, you set the tone for the store and the team and help bring our brand to life for our customers. You’re responsible for driving profitable sales growth through all…
Added 5 mins ago
Clinic Manager
Skin Vitality Medical Clinic
Oakville, ON
$55,000 to $65,000 CAD / year
Full-time
Job Description: We are seeking an experienced Clinic Manager to join our team, who takes pride in patient care. This position requires excellent communication skills, natural leadership…
Added 6 mins ago
Health Care Aide | Casual
Sienna Senior Living
Medicine Hat, AB
Part-time
Reporting to a Wellness Manager, the Health Care Aide is a critical role within our communities as it impacts the lives of residents.
Added 20 mins ago
Client Service Assistant
Unified Advisory Group - CI Assante Wealth Management Ltd.
Cambridge, ON
Full-time
You will work closely with our Client Service Manager and act as a backup where appropriate.
Added 20 mins ago
Licensed Research Coordinator (LPN) - Urology Research - Department of Research
Nova Scotia Health Authority
Halifax, NS
Full-time
Reporting to the Principal Investigator (PIs) and under the direction of the Urology Research Manager, the Licensed Research Coordinator (LPN) is responsible for the coordination of…
Added 20 mins ago
Sales Manager
TruGreen
Barrie, ON
Full-time
Responsible for overall success and management of the marketing function in a lawn care branch. Plans, directs, and coordinates marketing activities of TruGreen. services.
Added 20 mins ago
TD Insurance, Counsel II
TD
AB · Calgary, AB
Full-time
As part of TD Bank Group, one of Canada's largest financial institutions, at TD Insurance, we care for Canadian families, making it easy to get the best advice, protection, and support in…
Added 20 mins ago
Gas Heating Service Technician (Sign-on Bonus)
Irving Oil
Halifax, NS · Truro, NS
Full-time
Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
Added 20 mins ago
Operations Manager
Carrier
Coquitlam, BC
$110,500 to $160,500 CAD / year
Full-time
As our Operations Manager, you will take full ownership of high-impact branch operations, leading multi-disciplinary teams across complex, high-growth environments where safety, efficiency,…
Added 20 mins ago
Guest Attendant - Memory Care
Chartwell
Amherstburg, ON
Full-time
Are you passionate about making a difference in the lives of older adults through compassionate care and exceptional service? As a Guest Attendant at Chartwell, you’ll provide personal…
Added 20 mins ago
Guest Attendant
Chartwell
Strathroy-Caradoc, ON · Strathroy, ON
Full-time
Are you passionate about making a difference in the lives of older adults through compassionate care and exceptional service? As a Guest Attendant at Chartwell, you’ll provide personal…
Added 20 mins ago
Dietary Aide - AgeCare Parkhill
AgeCare
Parkhill, ON · AgeCare Parkhill
Part-time
As a Dietary Aide at AgeCare, reporting to the Director or Dietary Manager, you will play a key role in ensuring our residents enjoy a pleasant dining experience. You will assist with the…
Added 20 mins ago
Licensed Practical Nurse, Children's Day Surgery & Recovery Room
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Manager of the Pediatric Day Surgery/Recovery Room, the Licensed Practical Nurse (LPN) is a member of the Pediatric Perioperative Team, collaborating in the delivery of…
Added 20 mins ago
Licensed Research Coordinator (LPN) - Urology Research - Department of Research
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Principal Investigator (PIs) and under the direction of the Urology Research Manager, the Licensed Research Coordinator (LPN) is responsible for the coordination of…
Added 20 mins ago
Continuous Improvement Indirect
Alstom
Saint-Bruno, QC
The Continuous Improvement & Performance Manager – Indirect Procurement is responsible for driving procurement efficiency, process maturity, compliance, operational excellence, and…
Added 36 mins ago
Store Manager - Smart Centres Calgary Southeast
Reitmans (Canada) Ltée/Ltd
Calgary, AB
Full-time
Reporting to the District Manager, join a team where your leadership will truly have an impact! As a Store Manager, you’ll be at the heart of the action: leading and inspiring your team,…
Added 36 mins ago
Assistant Store Manager - Smart Centres Vernon
Reitmans (Canada) Ltée/Ltd
Vernon, BC
Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 36 mins ago
Client Advisor Intern
Royal Bank of Canada
Saguenay, QC
Part-time
…environment, you can build a great career with us as a future Account Manager/Banking…
Added 36 mins ago
Investment Associate
Royal Bank of Canada
BC · COQUITLAM, British Columbia
Full-time
Stay current on reading and research specific to the Portfolio Manager’s investment discipline & strategy
Added 36 mins ago
Branch Manager (Broadmead Branch)
Royal Bank of Canada
Saanich, BC
Full-time
As a Branch Manager, you are a local market leader, motivating and coaching your team to create a memorable experience for clients. Inside and outside the branch, you capitalize on emerging…
Added 36 mins ago
Senior Manager, HR Operations Control Governance
Royal Bank of Canada
Toronto, ON · Vancouver, BC
Full-time
RBC offers an exciting role as a Senior Manager, HR Operations Control Governance to establish and operationalize a comprehensive control framework for globally standardized worker…
Added 36 mins ago
Pilates Instructors, King West
Equinox
Toronto, ON
Part-time
…expectations high. We attract people who take pride in excellence, care deeply about quality, and want to be part of something that feels different the moment you walk through the…
Added 36 mins ago
Personal Trainer, Toronto
Equinox
Toronto, ON
Full-time
…expectations high. We attract people who take pride in excellence, care deeply about quality, and want to be part of something that feels different the moment you walk through the…
Added 36 mins ago
Retail Shop Manager on Duty, King West
Equinox
Toronto, ON
Full-time
…expectations high. We attract people who take pride in excellence, care deeply about quality, and want to be part of something that feels different the moment you walk through the…

Oppy

Administrative Assistant

Coquitlam, BC, Canada

Pay: The expected base salary range of this position is $50,000 – $58,000.
Job type: Full-time
Apply by: Oct 28, 2026
Experience: Minimum, 2 – 4 years of executive support experience in a fast-paced environment.
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

About Oppy

Grow our tomorrow. Celebrating over 165 years in business, we are one of North America’s top fresh produce sales and marketing companies. We bring over 100 varieties of produce from more than 20 different countries to the market. Recognized as one of Canada’s Best Managed Companies for the past 20 years and one of Canada’s (and BC’s) Top Employers, our business is managed by a team of dedicated professionals delivering exceptional service from over a dozen offices throughout North and South America. And, because a healthy planet is essential to our growers, customers, and all of us at Oppenheimer, sustainability plays a vital role in everything we do.

Recognized as a Top 100 Employer and Canada’s Best Managed Companies (for the last 20 years!), our diverse team of dedicated professionals collaborate and make connections across our locations throughout North and South America. We owe our success to our adaptability, innovative and entrepreneurial approach, our commitment to our people, and the incredible relationships we build. We are looking for talented people who love a fast-paced, dynamic environment where you can grow your skills and career in a sector with abundant opportunity. Grow your tomorrow with us, today.

Overview

Reporting to the Senior Executive Assistant, the Administrative Assistant provides senior-level support to assigned functional areas or executive managers. Responsible for skillfully planning and organizing complex schedules and business activities in a dynamic, fast-paced work environment, demonstrating flexibility and adaptability. Actively contributes to effective departmental functioning, enhancing organizational efficiency, and promoting a collaborative and cooperative workplace culture. Manages tasks with the highest level of integrity and confidentiality, and exhibits excellent communication and interpersonal skills, capable of building positive working relationships with stakeholders at all levels of the organization. Demonstrates a strong sense of accountability and commitment to excellence, ensuring the delivery of high-quality administrative services.

The expected base salary range of this position is $50,000 – $58,000. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position based in our U.S. and Canada office locations. Within the range, individual pay is determined by various factors including location, job-related skills, relevant experience, education, formal training, and internal equity.

Accountabilities

Plans, coordinates, and attends various meetings, performing the preparation of meeting agendas, creation of presentation materials, coordinating logistics, record of meeting minutes, and scheduling of follow-up meetings; maintains a detailed account of meetings to ensure consistent and accurate information management.
Proactively manages and prioritizes assigned executive’s schedule; effectively prioritizes numerous requests and incoming information, ensuring appropriate level of urgency is given to each.
Prepares and organizes travel arrangements, including flights and accommodations, for assigned executive managers and/or other assigned parties in accordance with the corporate travel policy.
Manages assigned executive manager’s and/other assigned parties vacation requests, including tracking, submission, and annual review.
Schedules and coordinates performance review meetings for assigned executive managers, ensuring all parties are notified and any necessary documentation is prepared in advance.
Manages IT department vendors, ensuring invoices are collected, accurately coded, and submitted for timely approval.
Prepares monthly credit card expense reporting for assigned executive managers and/or other assigned parties in accordance with the corporate policy.
Provides back-up support to the Executive Assistants as required.
Serves as a liaison between the executives, managers and business associates as required to help maintain effective relationships and communications across all departments.
Other ad-hoc responsibilities as assigned.

Required Knowledge & Abilities

Advanced knowledge of Microsoft Office including Teams, Outlook, Word, Excel, and PowerPoint, as well as experience with database management, record keeping, and data entry.
Proven experience in (but not limited to) planning and coordinating complex meetings and events, generating reports and recording meeting minutes, performing expense reconciliations, and coordinating travel arrangements for assigned functional areas or executive managers.
Excellent interpersonal, communication (written & verbal) and customer service skills; experienced in composing high-level memos, emails and documents using best practice business writing principles.
Proven success in identifying and anticipating needs, possessing a high degree of patience and perceptiveness.
Ability to build and maintain positive, highly effective business relationships with executive level clients, at all levels of an organization.
Proven ability in exercising good judgement, problem solving, and critical thinking skills; demonstrates a high level of integrity, ethics, and professionalism at all times.
Self-motivated with strong organizational, prioritization and multi-tasking skills, with the ability to balance complex priorities and deadlines.
Positive and engaging attitude, with a commitment to fostering an inclusive, supportive, and fun working environment.

Required Qualifications

Degree, diploma in Business Administration or related field or a combination of equivalent education and experience.
Minimum, 2 – 4 years of executive support experience in a fast-paced environment.

Why Work for Oppy?

We are an established leader in the fresh produce industry, continuously working to improve, innovate and disrupt the norm. Oppy is a place where you are encouraged to contribute and can have a meaningful impact.
We have a strong culture with terrific people that care about the business and each other. We want our people to grow and succeed.
We offer a hybrid work model with a mix of in-office and at-home work arrangements.
We offer a competitive total compensation package that includes a full benefits package, lifestyle spending account, continuing educational support and more!

Inclusion and Equal Opportunity Employment

Oppy is an Equal Employment Opportunity employer who actively seeks to recruit retain individuals from diverse backgrounds and experiences. We are dedicated to fostering a culture where every employee feels valued, respected, and empowered to be themselves at work. We care about the uniqueness of our applicants, employees, and partners. Diversity is fundamental to our success because it brings a range of perspectives that fuel innovation and excellence. That’s why we’re focused on creating an inclusive culture where every employee can contribute their unique talents and ideas.

We gratefully thank all applicants for their interest, however, only candidates under consideration will be contacted directly.

Apply About employer

More about this job

Responsibilities

Provide senior-level administrative support to assigned executives, including managing schedules, coordinating meetings and travel, preparing materials and minutes, and handling expense reports. Support departmental operations, manage vendor invoices and vacation requests, and maintain effective communication and relationships across the organization.

Requirements

Requires a degree or diploma in Business Administration or a related field, or equivalent education and experience, plus 2–4 years of executive support experience in a fast-paced environment. Candidates should have advanced Microsoft Office skills, strong communication and organizational abilities, sound judgment, discretion, and experience coordinating meetings, travel, reports, and expenses.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Microsoft Office
Microsoft Teams
Outlook
Word
Excel
PowerPoint
Expense Reconciliation
Business Writing
Record Keeping
Database Management
Prioritization
Confidentiality

Benefits

Full Benefits Package
Lifestyle Spending Account
Continuing Education Support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Support
Business Administration
Microsoft Office
Microsoft Teams
Outlook
Word
Excel
PowerPoint
Database Management
Record Keeping
Data Entry
Meeting Agendas
Meeting Minutes
Presentation Materials
Travel Arrangements
Expense Reconciliation
Credit Card Expense Reporting
Vendor Invoices
Performance Reviews
Vacation Tracking
Business Writing
Confidentiality
Stakeholder Relations
Fresh Produce
Sustainability
Hybrid Work

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