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Added 4 mins ago
Marketing Coordinator - Full-Time
Westerner Park
Red Deer, AB
Full-time · Temporary
Westerner Park is seeking a Marketing Coordinator to join our Marketing and communications team. The Marketing Coordinator is responsible for creating engaging visual content, coordinating…
Added 4 mins ago
Product Owner Service Centre & Telephony, Temporary
Aviso
Toronto, ON
Full-time
We are looking to fill an opening for a Product Owner to join the Client Experience, Marketing, and Communications (CXMC) team for 12 months.
Added 4 mins ago
Project Manager, Sales Enablement & Executive Customer Engagement
Husky Technologies
Bolton, ON
Full-time
The Project Manager, Sales Enablement and Executive Customer Communications will own and lead the development of executive-facing sales enablement content and systems that support…
Added 4 mins ago
Project Manager, Construction
Clearlight Energy
Oakville, ON
Full-time
…MW development pipeline of additional renewable resources to support grid reliability and…
Added 4 mins ago
Divisional Sales Manager
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Mississauga, ON
$100,000 to $140,000 CAD / year
Full-time
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Marketing and Proposals Coordinator
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Internship
…architects is represented externally. Day-to-day, you will support the development of proposals, marketing materials, and brand communications across the firm. This position offers…
Added 6 mins ago
Resident Services Coordinator
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Full-time
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Standardized Job Template
Float
Remote, Canada
$120,000 to $150,000 CAD / year
Full-time · Remote
We use technology, including artificial intelligence (AI), to support parts of our hiring process. This may include AI-assisted scheduling and candidate communications, and AI-generated…
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[Dungeons & Dragons PC Console] Concepteur(trice) de jeu technique - Technical Game Designer
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Montreal, QC
Full-time
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Added 20 mins ago
Project Coordinator
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Gagetown, NB
Full-time
…a crucial role in the successful management of stakeholder communications, ensuring resource availability, and overseeing various administrative…
Added 20 mins ago
Associate Director, Quality Systems & Compliance
Tundra Technical Solutions
Toronto, ON · Greater Toronto Area, Canada
$132,240 to $165,300 CAD / year
Full-time
…audits, strategize responses to regulatory authority queries and communications, conduct internal and external audits, inspection readiness activities, evaluate regulatory trends and…
Added 20 mins ago
[Dungeons & Dragons PC Console] Concepteur(trice) de jeu technique - Technical Game Designer
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Full-time
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Added 21 mins ago
People & Culture Generalist
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…for providing their internal client groups and employees with support services for all HR-related matters. This role will provide accurate and efficient support an guidance for all HR…
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Training/Testing Lead
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…conseils contextuels, parcours d’intégration, listes de tâches et communications dans…
Added 21 mins ago
Student Services Representative - Learning Support Centre (Regular Part Time, Less Than 12 Months)
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Hamilton, ON
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The Student Services Representative, Learning Support Centre (LSC) reports to the Director, Library and Academic Services and supports day-to-day customers. The incumbent provides…
Added 21 mins ago
Marketing Coordinator - Full-Time
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Added 36 mins ago
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Gatineau, QC
Full-time
· Connaissances fonctionnelles en anglais, ce poste nécessite des communications en anglais avec les équipes de Bell hors Québec et/ou ses fournisseurs, partenaires et clients hors Québec
Added 36 mins ago
Spécialiste de projet – ingénierie - PLVG / Project Specialist – Engineering - GLLE
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Full-time
Excellente habileté à communiquer en anglais, car ce poste nécessite des communications en anglais avec les équipes de Bell hors Québec et/ou ses fournisseurs, partenaires et clients hors…
Added 50 mins ago
Senior Manager - ETAM - Technology Standards and Product Catalogue
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Added 51 mins ago
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Added 51 mins ago
Field Coordinator
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Establish and keep necessary communications between suppliers, sub-contractors, professionals and client;
Added 51 mins ago
Administrative Assistant
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Burson, part of WPP, is the global communications leader built to create value for clients through reputation. With highly specialized teams, industry-leading technologies and breakthrough…

Oppy

Administrative Assistant

Coquitlam, BC, Canada

Pay: The expected base salary range of this position is $50,000 – $58,000.
Job type: Full-time
Apply by: Oct 28, 2026
Experience: Minimum, 2 – 4 years of executive support experience in a fast-paced environment.
Posting language: English
Posted: Sep 28, 2026

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Original job description

About Oppy

Grow our tomorrow. Celebrating over 165 years in business, we are one of North America’s top fresh produce sales and marketing companies. We bring over 100 varieties of produce from more than 20 different countries to the market. Recognized as one of Canada’s Best Managed Companies for the past 20 years and one of Canada’s (and BC’s) Top Employers, our business is managed by a team of dedicated professionals delivering exceptional service from over a dozen offices throughout North and South America. And, because a healthy planet is essential to our growers, customers, and all of us at Oppenheimer, sustainability plays a vital role in everything we do.

Recognized as a Top 100 Employer and Canada’s Best Managed Companies (for the last 20 years!), our diverse team of dedicated professionals collaborate and make connections across our locations throughout North and South America. We owe our success to our adaptability, innovative and entrepreneurial approach, our commitment to our people, and the incredible relationships we build. We are looking for talented people who love a fast-paced, dynamic environment where you can grow your skills and career in a sector with abundant opportunity. Grow your tomorrow with us, today.

Overview

Reporting to the Senior Executive Assistant, the Administrative Assistant provides senior-level support to assigned functional areas or executive managers. Responsible for skillfully planning and organizing complex schedules and business activities in a dynamic, fast-paced work environment, demonstrating flexibility and adaptability. Actively contributes to effective departmental functioning, enhancing organizational efficiency, and promoting a collaborative and cooperative workplace culture. Manages tasks with the highest level of integrity and confidentiality, and exhibits excellent communication and interpersonal skills, capable of building positive working relationships with stakeholders at all levels of the organization. Demonstrates a strong sense of accountability and commitment to excellence, ensuring the delivery of high-quality administrative services.

The expected base salary range of this position is $50,000 – $58,000. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position based in our U.S. and Canada office locations. Within the range, individual pay is determined by various factors including location, job-related skills, relevant experience, education, formal training, and internal equity.

Accountabilities

Plans, coordinates, and attends various meetings, performing the preparation of meeting agendas, creation of presentation materials, coordinating logistics, record of meeting minutes, and scheduling of follow-up meetings; maintains a detailed account of meetings to ensure consistent and accurate information management.
Proactively manages and prioritizes assigned executive’s schedule; effectively prioritizes numerous requests and incoming information, ensuring appropriate level of urgency is given to each.
Prepares and organizes travel arrangements, including flights and accommodations, for assigned executive managers and/or other assigned parties in accordance with the corporate travel policy.
Manages assigned executive manager’s and/other assigned parties vacation requests, including tracking, submission, and annual review.
Schedules and coordinates performance review meetings for assigned executive managers, ensuring all parties are notified and any necessary documentation is prepared in advance.
Manages IT department vendors, ensuring invoices are collected, accurately coded, and submitted for timely approval.
Prepares monthly credit card expense reporting for assigned executive managers and/or other assigned parties in accordance with the corporate policy.
Provides back-up support to the Executive Assistants as required.
Serves as a liaison between the executives, managers and business associates as required to help maintain effective relationships and communications across all departments.
Other ad-hoc responsibilities as assigned.

Required Knowledge & Abilities

Advanced knowledge of Microsoft Office including Teams, Outlook, Word, Excel, and PowerPoint, as well as experience with database management, record keeping, and data entry.
Proven experience in (but not limited to) planning and coordinating complex meetings and events, generating reports and recording meeting minutes, performing expense reconciliations, and coordinating travel arrangements for assigned functional areas or executive managers.
Excellent interpersonal, communication (written & verbal) and customer service skills; experienced in composing high-level memos, emails and documents using best practice business writing principles.
Proven success in identifying and anticipating needs, possessing a high degree of patience and perceptiveness.
Ability to build and maintain positive, highly effective business relationships with executive level clients, at all levels of an organization.
Proven ability in exercising good judgement, problem solving, and critical thinking skills; demonstrates a high level of integrity, ethics, and professionalism at all times.
Self-motivated with strong organizational, prioritization and multi-tasking skills, with the ability to balance complex priorities and deadlines.
Positive and engaging attitude, with a commitment to fostering an inclusive, supportive, and fun working environment.

Required Qualifications

Degree, diploma in Business Administration or related field or a combination of equivalent education and experience.
Minimum, 2 – 4 years of executive support experience in a fast-paced environment.

Why Work for Oppy?

We are an established leader in the fresh produce industry, continuously working to improve, innovate and disrupt the norm. Oppy is a place where you are encouraged to contribute and can have a meaningful impact.
We have a strong culture with terrific people that care about the business and each other. We want our people to grow and succeed.
We offer a hybrid work model with a mix of in-office and at-home work arrangements.
We offer a competitive total compensation package that includes a full benefits package, lifestyle spending account, continuing educational support and more!

Inclusion and Equal Opportunity Employment

Oppy is an Equal Employment Opportunity employer who actively seeks to recruit retain individuals from diverse backgrounds and experiences. We are dedicated to fostering a culture where every employee feels valued, respected, and empowered to be themselves at work. We care about the uniqueness of our applicants, employees, and partners. Diversity is fundamental to our success because it brings a range of perspectives that fuel innovation and excellence. That’s why we’re focused on creating an inclusive culture where every employee can contribute their unique talents and ideas.

We gratefully thank all applicants for their interest, however, only candidates under consideration will be contacted directly.

Apply About employer

More about this job

Responsibilities

Provide senior-level administrative support to assigned executives, including managing schedules, coordinating meetings and travel, preparing materials and minutes, and handling expense reports. Support departmental operations, manage vendor invoices and vacation requests, and maintain effective communication and relationships across the organization.

Requirements

Requires a degree or diploma in Business Administration or a related field, or equivalent education and experience, plus 2–4 years of executive support experience in a fast-paced environment. Candidates should have advanced Microsoft Office skills, strong communication and organizational abilities, sound judgment, discretion, and experience coordinating meetings, travel, reports, and expenses.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Microsoft Office
Microsoft Teams
Outlook
Word
Excel
PowerPoint
Expense Reconciliation
Business Writing
Record Keeping
Database Management
Prioritization
Confidentiality

Benefits

Full Benefits Package
Lifestyle Spending Account
Continuing Education Support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Support
Business Administration
Microsoft Office
Microsoft Teams
Outlook
Word
Excel
PowerPoint
Database Management
Record Keeping
Data Entry
Meeting Agendas
Meeting Minutes
Presentation Materials
Travel Arrangements
Expense Reconciliation
Credit Card Expense Reporting
Vendor Invoices
Performance Reviews
Vacation Tracking
Business Writing
Confidentiality
Stakeholder Relations
Fresh Produce
Sustainability
Hybrid Work

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