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Added 17 mins ago
Health Care Aide - Regularized Relief HCA Team
Alberta Health Services
Grande Prairie, AB
Part-time
Active or eligible for registration or practice permit with the College of LPNs and HCAs of Alberta (CLHA) as a Health Care Aide, along with proof of education or completion of Health Care…
Added 17 mins ago
Registered Nurse
Alberta Health Services
Hanna, AB
Part-time
Are you looking for a new opportunity that will allow you to build on and enhance your scope of practice? An opportunity where you will use your knowledge, skills and experience to build…
Added 17 mins ago
Registered Nurse
Alberta Health Services
Slave Lake, AB
Part-time
…nursing care according to Hemodialysis Nursing Specialty Scope of Practice, regulating body, clinical policies, and nursing standards. The RN demonstrates a professional demeanor, pursues…
Added 17 mins ago
Health Care Aide
Alberta Health Services
Lethbridge, AB
Part-time
…Infection, Prevention and Control and Spiritual Services. As Unit Manager I look forward to speaking with interested applicants through the recruitment process. Thank you for your…
Added 17 mins ago
Licensed Practical Nurse
Alberta Health Services
Tofield, AB
Temporary
…the lives of people in your community. Reporting to the Care Manager, you will use your strong assessment, organizational, and leadership skills to deliver quality nursing care to clients…
Added 17 mins ago
Licensed Practical Nurse
Alberta Health Services
High River, AB
Temporary
…across the life span. The LPN is responsible for her/his nursing practice as defined by the College of Licensed Practical Nurses of Alberta (CLPNA). In collaboration with the Registered…
Added 17 mins ago
Registered Nurse
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
Temporary
…interdisciplinary team, the Registered Nurse (RN) will report to the Manager of the Permanent Inpatient Float Pool at the Stollery Children’s Hospital and shall work to the full scope of…
Added 17 mins ago
Registered Nurse
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
Full-time
…our staff. The Registered Nurse (RN) will report to the Unit Manager and as such will be an integral member of Stollery's multidisciplinary team. The RN will be trained to support other…
Added 17 mins ago
Health Care Aide
Alberta Health Services
AB · Edmonton, AB
Temporary
…include long periods of standing, walking and lifting. The Unit Manager supervises the position and the Charge Nurse and other team members provide general direction for specified…
Added 17 mins ago
Therapy Assistant
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
Temporary
…and performs other support duties as required. Reports to the Manager of the Occupational Therapy…
Added 17 mins ago
Registered Nurse
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
Full-time
…our staff. The Registered Nurse (RN) will report to the Unit Manager and as such will be an integral member of Stollery's multidisciplinary team. The RN will be trained to support other…
Added 17 mins ago
Unit Manager
Alberta Health Services
Leduc, AB
Full-time
A challenging and rewarding opportunity exists at the Leduc Community Hospital for the role of Manager - Operating Room, Day Surgery, Endoscopy.
Added 17 mins ago
Social Worker II - Emergency Department
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Part-time
…British Columbia. Under general supervision from the Social Work Manager, the successful candidate will be expected to provide Social Work services primarily to the Inpatient units and as…
Added 17 mins ago
Senior Project Manager
Alberta Health Services
Calgary, AB
Temporary
We're looking for a Senior Project Manager who is passionate about transforming how family caregivers are recognized, included, and supported across continuing care. In this exciting…
Added 17 mins ago
Social Worker II
Alberta Health Services
Calgary, AB
Full-time
Home Care uses a strengths–based Client Centered Case Management practice framework. Using a person-centered approach you will develop a care plan supporting the client/family to identify…
Added 17 mins ago
Occupational Therapist I
Alberta Health Services
Calgary, AB
Temporary
This exciting community based Occupational Therapy Interventionist position reports directly to the designated Care Manager within the Calgary Zone Home Care Program, Adults Team. The…
Added 17 mins ago
Licensed Practical Nurse
Alberta Health Services
Bashaw, AB
Part-time
…team, Licensed Practical Nurses working within their scope of practice, collaborate on the delivery of care to meet the needs of clients. LPNs assist with the provision of nursing care to…
Added 17 mins ago
Registered Nurse
Alberta Health Services
Red Deer, AB
Temporary
Reporting to the Area Manager, Red Deer Seniors Health, in the role of Registered Nurse - Home Care Case Manager, Community Response, you will be part of the Intensive Home Care team and…
Added 47 mins ago
Respiratory Therapist (Perm PT)
Northumberland Hills Hospital
Cobourg, ON
Internship
Reporting to the Manager of ICU & Respiratory Therapy, the Registered Respiratory Therapist provides therapeutic procedures and diagnostics within their professional scope of practice as…
Added 47 mins ago
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
Internship
Duties are conducted in accordance with the Standards of Practice of the College of Medical Radiation and Imaging Technologists of Ontario and the Regulated Health Professions Act.
Added 47 mins ago
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
Full-time
Duties are conducted in accordance with the Standards of Practice of the College of Medical Radiation and Imaging Technologists of Ontario and the Regulated Health Professions Act.
Added 47 mins ago
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
Full-time
Duties are conducted in accordance with the Standards of Practice of the College of Medical Radiation and Imaging Technologists of Ontario and the Regulated Health Professions Act.
Added 1 hour ago
Practice Manager
P3 Veterinary Partners
Kamloops, BC
Full-time
P3 Veterinary Partners in Kamloops is seeking an enthusiastic full-time Practice Manager to join our amazing team. The Practice Manager will provide onsite leadership and oversight of the…
Added 1 hour ago
Modality Supervisor - MRI Diagnostic Imaging
William Osler Health System
Brampton, ON
Full-time
…delivering excellent patient care. The incumbent will support the manager in overseeing all aspects of modality operations including: quality management; staff productivity and human…
Added 1 hour ago
Manager, Scientific Research and Experimental Development
Ryan
AB · Winnipeg, MB · Toronto, ON · Ottawa, ON · Mississauga, ON · Montreal, QC · Regina, SK · Saskatoon, SK · Vancouver, BC · Halifax, NS · Calgary, AB
Full-time
The Scientific Research and Experimental Development (“SR&ED”) Manager (“Manager”) is responsible for assisting clients in identifying and claiming SR&ED tax credits and then assisting the…

Oppy

Administrative Assistant

Coquitlam, BC, Canada

Pay: The expected base salary range of this position is $50,000 – $58,000.
Job type: Full-time
Apply by: Oct 28, 2026
Experience: Minimum, 2 – 4 years of executive support experience in a fast-paced environment.
Posting language: English
Posted: Sep 28, 2026

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Original job description

About Oppy

Grow our tomorrow. Celebrating over 165 years in business, we are one of North America’s top fresh produce sales and marketing companies. We bring over 100 varieties of produce from more than 20 different countries to the market. Recognized as one of Canada’s Best Managed Companies for the past 20 years and one of Canada’s (and BC’s) Top Employers, our business is managed by a team of dedicated professionals delivering exceptional service from over a dozen offices throughout North and South America. And, because a healthy planet is essential to our growers, customers, and all of us at Oppenheimer, sustainability plays a vital role in everything we do.

Recognized as a Top 100 Employer and Canada’s Best Managed Companies (for the last 20 years!), our diverse team of dedicated professionals collaborate and make connections across our locations throughout North and South America. We owe our success to our adaptability, innovative and entrepreneurial approach, our commitment to our people, and the incredible relationships we build. We are looking for talented people who love a fast-paced, dynamic environment where you can grow your skills and career in a sector with abundant opportunity. Grow your tomorrow with us, today.

Overview

Reporting to the Senior Executive Assistant, the Administrative Assistant provides senior-level support to assigned functional areas or executive managers. Responsible for skillfully planning and organizing complex schedules and business activities in a dynamic, fast-paced work environment, demonstrating flexibility and adaptability. Actively contributes to effective departmental functioning, enhancing organizational efficiency, and promoting a collaborative and cooperative workplace culture. Manages tasks with the highest level of integrity and confidentiality, and exhibits excellent communication and interpersonal skills, capable of building positive working relationships with stakeholders at all levels of the organization. Demonstrates a strong sense of accountability and commitment to excellence, ensuring the delivery of high-quality administrative services.

The expected base salary range of this position is $50,000 – $58,000. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position based in our U.S. and Canada office locations. Within the range, individual pay is determined by various factors including location, job-related skills, relevant experience, education, formal training, and internal equity.

Accountabilities

Plans, coordinates, and attends various meetings, performing the preparation of meeting agendas, creation of presentation materials, coordinating logistics, record of meeting minutes, and scheduling of follow-up meetings; maintains a detailed account of meetings to ensure consistent and accurate information management.
Proactively manages and prioritizes assigned executive’s schedule; effectively prioritizes numerous requests and incoming information, ensuring appropriate level of urgency is given to each.
Prepares and organizes travel arrangements, including flights and accommodations, for assigned executive managers and/or other assigned parties in accordance with the corporate travel policy.
Manages assigned executive manager’s and/other assigned parties vacation requests, including tracking, submission, and annual review.
Schedules and coordinates performance review meetings for assigned executive managers, ensuring all parties are notified and any necessary documentation is prepared in advance.
Manages IT department vendors, ensuring invoices are collected, accurately coded, and submitted for timely approval.
Prepares monthly credit card expense reporting for assigned executive managers and/or other assigned parties in accordance with the corporate policy.
Provides back-up support to the Executive Assistants as required.
Serves as a liaison between the executives, managers and business associates as required to help maintain effective relationships and communications across all departments.
Other ad-hoc responsibilities as assigned.

Required Knowledge & Abilities

Advanced knowledge of Microsoft Office including Teams, Outlook, Word, Excel, and PowerPoint, as well as experience with database management, record keeping, and data entry.
Proven experience in (but not limited to) planning and coordinating complex meetings and events, generating reports and recording meeting minutes, performing expense reconciliations, and coordinating travel arrangements for assigned functional areas or executive managers.
Excellent interpersonal, communication (written & verbal) and customer service skills; experienced in composing high-level memos, emails and documents using best practice business writing principles.
Proven success in identifying and anticipating needs, possessing a high degree of patience and perceptiveness.
Ability to build and maintain positive, highly effective business relationships with executive level clients, at all levels of an organization.
Proven ability in exercising good judgement, problem solving, and critical thinking skills; demonstrates a high level of integrity, ethics, and professionalism at all times.
Self-motivated with strong organizational, prioritization and multi-tasking skills, with the ability to balance complex priorities and deadlines.
Positive and engaging attitude, with a commitment to fostering an inclusive, supportive, and fun working environment.

Required Qualifications

Degree, diploma in Business Administration or related field or a combination of equivalent education and experience.
Minimum, 2 – 4 years of executive support experience in a fast-paced environment.

Why Work for Oppy?

We are an established leader in the fresh produce industry, continuously working to improve, innovate and disrupt the norm. Oppy is a place where you are encouraged to contribute and can have a meaningful impact.
We have a strong culture with terrific people that care about the business and each other. We want our people to grow and succeed.
We offer a hybrid work model with a mix of in-office and at-home work arrangements.
We offer a competitive total compensation package that includes a full benefits package, lifestyle spending account, continuing educational support and more!

Inclusion and Equal Opportunity Employment

Oppy is an Equal Employment Opportunity employer who actively seeks to recruit retain individuals from diverse backgrounds and experiences. We are dedicated to fostering a culture where every employee feels valued, respected, and empowered to be themselves at work. We care about the uniqueness of our applicants, employees, and partners. Diversity is fundamental to our success because it brings a range of perspectives that fuel innovation and excellence. That’s why we’re focused on creating an inclusive culture where every employee can contribute their unique talents and ideas.

We gratefully thank all applicants for their interest, however, only candidates under consideration will be contacted directly.

Apply About employer

More about this job

Responsibilities

Provide senior-level administrative support to assigned executives, including managing schedules, coordinating meetings and travel, preparing materials and minutes, and handling expense reports. Support departmental operations, manage vendor invoices and vacation requests, and maintain effective communication and relationships across the organization.

Requirements

Requires a degree or diploma in Business Administration or a related field, or equivalent education and experience, plus 2–4 years of executive support experience in a fast-paced environment. Candidates should have advanced Microsoft Office skills, strong communication and organizational abilities, sound judgment, discretion, and experience coordinating meetings, travel, reports, and expenses.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Microsoft Office
Microsoft Teams
Outlook
Word
Excel
PowerPoint
Expense Reconciliation
Business Writing
Record Keeping
Database Management
Prioritization
Confidentiality

Benefits

Full Benefits Package
Lifestyle Spending Account
Continuing Education Support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Support
Business Administration
Microsoft Office
Microsoft Teams
Outlook
Word
Excel
PowerPoint
Database Management
Record Keeping
Data Entry
Meeting Agendas
Meeting Minutes
Presentation Materials
Travel Arrangements
Expense Reconciliation
Credit Card Expense Reporting
Vendor Invoices
Performance Reviews
Vacation Tracking
Business Writing
Confidentiality
Stakeholder Relations
Fresh Produce
Sustainability
Hybrid Work

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