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Added 18 mins ago
Manager, Organizational Development & Engagement
Volkswagen Group Canada Inc.
Ajax, ON
Full-time
The Manager, Organizational Development & Engagement reports into the Senior Director, Human Resources and is responsible for the strategic design, development, facilitation,…
Added 18 mins ago
Oilfield Cementing – Class 1 Drivers
Canadian Energy Insight Inc.
Red Deer, AB
Full-time
The Class 1 Driver – Cementing, will report directly to the Manager – District Service Line and are accountable for driving trucks and operating specialized hydraulic pumping systems to…
Added 18 mins ago
Oilfield Cementing – Class 1 Drivers
Canadian Energy Insight Inc.
Lac la Biche, AB
Full-time
The Class 1 Driver – Cementing, will report directly to the Manager – District Service Line and are accountable for driving trucks and operating specialized hydraulic pumping systems to…
Added 18 mins ago
Oilfield Cementing – Class 1 Drivers
Canadian Energy Insight Inc.
Swift Current, SK
Full-time
The Class 1 Driver – Cementing, will report directly to the Manager – District Service Line and are accountable for driving trucks and operating specialized hydraulic pumping systems to…
Added 18 mins ago
Oilfield Cementing – Class 1 Drivers
Canadian Energy Insight Inc.
Lloydminster, AB
Full-time
The Class 1 Driver – Cementing, will report directly to the Manager – District Service Line and are accountable for driving trucks and operating specialized hydraulic pumping systems to…
Added 18 mins ago
Oilfield Cementing – Class 1 Drivers
Canadian Energy Insight Inc.
Fort St. John, BC
Full-time
The Class 1 Driver – Cementing, will report directly to the Manager – District Service Line and are accountable for driving trucks and operating specialized hydraulic pumping systems to…
Added 18 mins ago
Oilfield Cementing – Class 1 Drivers
Canadian Energy Insight Inc.
Estevan, SK
Full-time
The Class 1 Driver – Cementing, will report directly to the Manager – District Service Line and are accountable for driving trucks and operating specialized hydraulic pumping systems to…
Added 18 mins ago
Oilfield Cementing – Class 1 Drivers
Canadian Energy Insight Inc.
Grande Prairie, AB
Full-time
The Class 1 Driver – Cementing, will report directly to the Manager – District Service Line and are accountable for driving trucks and operating specialized hydraulic pumping systems to…
Added 18 mins ago
Senior Manager, Market Mortgage Broker Conduct
Financial Services Regulatory Authority of Ontario (FSRA)
Toronto, ON
Full-time
At FSRA, we invest in the personal and professional growth of our team. We offer a competitive compensation package that includes an employer-matched defined benefit pension plan, and a…
Added 18 mins ago
Buyer
ASSA ABLOY Opening Solutions Americas
Woodbridge, ON
Full-time
Assist the Senior Procurement Specialist with all required stock adjustments, scrap product & obsolete items as assigned, along with month-end reporting activities
Added 18 mins ago
Oilfield Cementing – Class 1 Drivers
Canadian Energy Insight Inc.
AB · Edmonton, AB
Full-time
The Class 1 Driver – Cementing, will report directly to the Manager – District Service Line and are accountable for driving trucks and operating specialized hydraulic pumping systems to…
Added 19 mins ago
Manager, Internal Audit, Regulatory Compliance and Risk Management (Bilingual FR/EN)
PwC
Montreal, QC
Full-time
As a Manager, Internal Audit, Regulatory Compliance and Risk Management, you will be part of a team of professionals who can anticipate and solve problems. You will help us find realistic…
Added 19 mins ago
Human Resources Business Partner
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Added 19 mins ago
Senior Manager, Credit Management
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Added 19 mins ago
IT Support Analyst, TD Securities
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$69,700 - $98,400 CADThis role is eligible for a discretionary variable compensation award that considers business and individual performance.
Added 19 mins ago
Senior Lifecycle Marketing Manager
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The VelocityEHS Senior Lifecycle Email Marketing Manager is responsible for leading and optimizing email marketing across the full prospect and customer lifecycles. As a member of the…
Added 34 mins ago
Senior Financial Analyst
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Reporting to the Sr. Finance Manager - Decision Support, the Senior Financial Analyst will assist with analysis, modeling and decision-making support for the consumer wireless organization…
Added 34 mins ago
Senior Account Executive, Strategic Accounts
Saskatchewan Blue Cross
Saskatoon, SK
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Reporting to the Manager, Group Benefits, the Senior Account Executive, Strategic Accounts is responsible for the acquisition, growth, profitability and retention of Saskatchewan Blue…
Added 34 mins ago
Senior Product Designer
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We’re looking for a creative, innovative, and customer-obsessed Senior Product Designer to join Float! In this role, you’ll be responsible for building a seamless Corporate Spending…
Added 46 mins ago
QA Associate - Eurofins BioPharma Product Testing Toronto, Inc.
Eurofins
Toronto, ON
$42,000 CAD / year
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…technical support for designated clients under the supervision of Senior Quality Consultant and Manager, Regulatory and QA…
Added 46 mins ago
Communications Manager
Orano Canada
SK · Saskatchewan, Canada
$135,650 to $159,600 CAD / year
Full-time
Orano Canada is seeking a Communications Manager responsible for leading the company’s internal and external communication strategies, ensuring alignment with Orano Group’s global…
Added 46 mins ago
Senior Commercial Lines Account Manager
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Added 46 mins ago
CLSU Manager (Commercial Support) - Insurance
JobsMedia.io
Toronto, ON
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💰 Senior Salary: Competitive compensation range of $80,000 – $120,000.
Added 46 mins ago
Health & Safety Manager
FlatironDragados
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Full-time
Proven skill and ability to communicate safety program to senior Company leadership. Comfortable and effective speaking and presenting to project Owners, regulatory agencies and internal…
Added 46 mins ago
Staff Data Scientist, Applied ML
Jobber
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Reporting to the Manager, Data Science, the Staff Data Scientist, Applied Machine Learning will own models and systems for automated decisioning. You will train and evaluate models using…

Oppy

Administrative Assistant

Coquitlam, BC, Canada

Pay: The expected base salary range of this position is $50,000 – $58,000.
Job type: Full-time
Apply by: Oct 28, 2026
Experience: Minimum, 2 – 4 years of executive support experience in a fast-paced environment.
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

About Oppy

Grow our tomorrow. Celebrating over 165 years in business, we are one of North America’s top fresh produce sales and marketing companies. We bring over 100 varieties of produce from more than 20 different countries to the market. Recognized as one of Canada’s Best Managed Companies for the past 20 years and one of Canada’s (and BC’s) Top Employers, our business is managed by a team of dedicated professionals delivering exceptional service from over a dozen offices throughout North and South America. And, because a healthy planet is essential to our growers, customers, and all of us at Oppenheimer, sustainability plays a vital role in everything we do.

Recognized as a Top 100 Employer and Canada’s Best Managed Companies (for the last 20 years!), our diverse team of dedicated professionals collaborate and make connections across our locations throughout North and South America. We owe our success to our adaptability, innovative and entrepreneurial approach, our commitment to our people, and the incredible relationships we build. We are looking for talented people who love a fast-paced, dynamic environment where you can grow your skills and career in a sector with abundant opportunity. Grow your tomorrow with us, today.

Overview

Reporting to the Senior Executive Assistant, the Administrative Assistant provides senior-level support to assigned functional areas or executive managers. Responsible for skillfully planning and organizing complex schedules and business activities in a dynamic, fast-paced work environment, demonstrating flexibility and adaptability. Actively contributes to effective departmental functioning, enhancing organizational efficiency, and promoting a collaborative and cooperative workplace culture. Manages tasks with the highest level of integrity and confidentiality, and exhibits excellent communication and interpersonal skills, capable of building positive working relationships with stakeholders at all levels of the organization. Demonstrates a strong sense of accountability and commitment to excellence, ensuring the delivery of high-quality administrative services.

The expected base salary range of this position is $50,000 – $58,000. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position based in our U.S. and Canada office locations. Within the range, individual pay is determined by various factors including location, job-related skills, relevant experience, education, formal training, and internal equity.

Accountabilities

Plans, coordinates, and attends various meetings, performing the preparation of meeting agendas, creation of presentation materials, coordinating logistics, record of meeting minutes, and scheduling of follow-up meetings; maintains a detailed account of meetings to ensure consistent and accurate information management.
Proactively manages and prioritizes assigned executive’s schedule; effectively prioritizes numerous requests and incoming information, ensuring appropriate level of urgency is given to each.
Prepares and organizes travel arrangements, including flights and accommodations, for assigned executive managers and/or other assigned parties in accordance with the corporate travel policy.
Manages assigned executive manager’s and/other assigned parties vacation requests, including tracking, submission, and annual review.
Schedules and coordinates performance review meetings for assigned executive managers, ensuring all parties are notified and any necessary documentation is prepared in advance.
Manages IT department vendors, ensuring invoices are collected, accurately coded, and submitted for timely approval.
Prepares monthly credit card expense reporting for assigned executive managers and/or other assigned parties in accordance with the corporate policy.
Provides back-up support to the Executive Assistants as required.
Serves as a liaison between the executives, managers and business associates as required to help maintain effective relationships and communications across all departments.
Other ad-hoc responsibilities as assigned.

Required Knowledge & Abilities

Advanced knowledge of Microsoft Office including Teams, Outlook, Word, Excel, and PowerPoint, as well as experience with database management, record keeping, and data entry.
Proven experience in (but not limited to) planning and coordinating complex meetings and events, generating reports and recording meeting minutes, performing expense reconciliations, and coordinating travel arrangements for assigned functional areas or executive managers.
Excellent interpersonal, communication (written & verbal) and customer service skills; experienced in composing high-level memos, emails and documents using best practice business writing principles.
Proven success in identifying and anticipating needs, possessing a high degree of patience and perceptiveness.
Ability to build and maintain positive, highly effective business relationships with executive level clients, at all levels of an organization.
Proven ability in exercising good judgement, problem solving, and critical thinking skills; demonstrates a high level of integrity, ethics, and professionalism at all times.
Self-motivated with strong organizational, prioritization and multi-tasking skills, with the ability to balance complex priorities and deadlines.
Positive and engaging attitude, with a commitment to fostering an inclusive, supportive, and fun working environment.

Required Qualifications

Degree, diploma in Business Administration or related field or a combination of equivalent education and experience.
Minimum, 2 – 4 years of executive support experience in a fast-paced environment.

Why Work for Oppy?

We are an established leader in the fresh produce industry, continuously working to improve, innovate and disrupt the norm. Oppy is a place where you are encouraged to contribute and can have a meaningful impact.
We have a strong culture with terrific people that care about the business and each other. We want our people to grow and succeed.
We offer a hybrid work model with a mix of in-office and at-home work arrangements.
We offer a competitive total compensation package that includes a full benefits package, lifestyle spending account, continuing educational support and more!

Inclusion and Equal Opportunity Employment

Oppy is an Equal Employment Opportunity employer who actively seeks to recruit retain individuals from diverse backgrounds and experiences. We are dedicated to fostering a culture where every employee feels valued, respected, and empowered to be themselves at work. We care about the uniqueness of our applicants, employees, and partners. Diversity is fundamental to our success because it brings a range of perspectives that fuel innovation and excellence. That’s why we’re focused on creating an inclusive culture where every employee can contribute their unique talents and ideas.

We gratefully thank all applicants for their interest, however, only candidates under consideration will be contacted directly.

Apply About employer

More about this job

Responsibilities

Provide senior-level administrative support to assigned executives, including managing schedules, coordinating meetings and travel, preparing materials and minutes, and handling expense reports. Support departmental operations, manage vendor invoices and vacation requests, and maintain effective communication and relationships across the organization.

Requirements

Requires a degree or diploma in Business Administration or a related field, or equivalent education and experience, plus 2–4 years of executive support experience in a fast-paced environment. Candidates should have advanced Microsoft Office skills, strong communication and organizational abilities, sound judgment, discretion, and experience coordinating meetings, travel, reports, and expenses.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Microsoft Office
Microsoft Teams
Outlook
Word
Excel
PowerPoint
Expense Reconciliation
Business Writing
Record Keeping
Database Management
Prioritization
Confidentiality

Benefits

Full Benefits Package
Lifestyle Spending Account
Continuing Education Support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Support
Business Administration
Microsoft Office
Microsoft Teams
Outlook
Word
Excel
PowerPoint
Database Management
Record Keeping
Data Entry
Meeting Agendas
Meeting Minutes
Presentation Materials
Travel Arrangements
Expense Reconciliation
Credit Card Expense Reporting
Vendor Invoices
Performance Reviews
Vacation Tracking
Business Writing
Confidentiality
Stakeholder Relations
Fresh Produce
Sustainability
Hybrid Work

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