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Added 8 mins ago
Property Maintenance Manager
Kerry's Place Autism Services
Newmarket, ON
$71,214 to $89,037 CAD / year
Full-time
Reporting to the Director, Property Management & Development, the Property Maintenance Manager is responsible for leading maintenance operations for Kerry's Place Supported Living
Added 22 mins ago
Associé(e) mise en marché, temporaire (temps plein)
The Home Depot Canada
Boisbriand, QC
Full-time
Partner with store representative to conduct inspections of returned and damaged items for Return to Vendor.
Added 22 mins ago
Manager, Business Applications
SaskEnergy
Regina, SK
Full-time
SaskEnergy is seeking a qualified and motivated individual to join our team. The Manager, Business Applications, provides leadership for a defined portfolio of applications, overseeing a…
Added 22 mins ago
Sales Director - Hotel Services - Whistler BC
Encore Canada
Whistler, BC
Full-time
…Values. This position supervises the Sales Coordinator, Sales Manager, and Sr. Sales Manager and reports to the Director, Event…
Added 23 mins ago
Quality Manager
I M P Group International Inc.
Amherst, NS
Reporting to the Vice President, General Manager based at our facility in Amherst, Nova Scotia, the Manager of Quality is a critical role in our organization, directly responsible for…
Added 23 mins ago
Facilities Manager
JLL
Edmonton, AB
Full-time
JLL is hiring a Facilities Manager (FM) for one of it's key clients in Edmonton. The FM is the single point of contact responsible for facilities management, assisting the Account Manager…
Added 23 mins ago
Assistant Facility Manager
JLL
Toronto, ON · CAN-CLIENT Toronto-Omnicom
Full-time
The Assistant Facilities Manager supports the day-to-day facilities operations for a corporate office location in Toronto while assisting with select projects and operational support for…
Added 37 mins ago
Senior Project Manager
Manx Telecom Enterprise
Permanent North American Gaeltacht, ON
Internship
Vacancy Name Senior Project Manager Vacancy No VN1000 Function Syn - Delivery & Operations Work Location Greenhill Data Centre, IOM Business Park, Braddan, Isle of Man, IM2 2QZ Basis…
Added 52 mins ago
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Full-time
As the Integrated Manager, you will oversee day-to-day operations of Diagnostic Imaging services at both Ross Memorial Hospital (RMH) and Haliburton Highlands Health Services (HHHS). Your…
Added 52 mins ago
Procurement & Bookstore Manager
College of the North Atlantic
Stephenville, NL
Full-time
Added 52 mins ago
Merchandising Execution Associate: Part Time Temp - VANCOUVER TERMINAL
The Home Depot Canada
Vancouver, BC · Greater Vancouver Metropolitan Area
Part-time
Partner with store representative to conduct inspections of returned and damaged items for Return to Vendor.
Added 52 mins ago
Finance Manager
WOW 1 DAY PAINTING
Vancouver, BC
Full-time
We are looking for a hands-on Finance Manager to build and manage the finance function for a small but growing business.
Added 52 mins ago
Receiving Associate Part Time - KITCHENER
The Home Depot Canada
Kitchener, ON
Part-time
…use the store systems/tools to identify product, article and vendor information, product location and store layout to provide the most efficient and highest quality service to our…
Added 52 mins ago
Merchandising Associate Part Time - MILTON
The Home Depot Canada
Milton, ON
Part-time
Partner with store representative to conduct inspections of returned and damaged items for Return to Vendor.
Added 53 mins ago
Field and Event Manager
Tigera
Vancouver, BC
We are hiring a Field and Event Marketing Manager to build programs that put Tigera in the right conversations with the right buyers. You will decide where we show up, create reasons for…
Added 53 mins ago
Culinary Operations Coordinator - Full Time Professional
Mohawk Students' Association
ON · Hamilton, Ontario
Full-time
…overseeing menu development, food production, inventory systems, vendor relationships, and cost controls, ensuring full compliance with safety and public health…
Added 53 mins ago
Branch Manager
Tenaquip Limitee
Whitehorse, YT
Full-time
The Branch Manager will oversee the operations of the branch. The incumbent will work with his/her team members, customers, and suppliers to solve specific challenges and maintain growth…
Added 1 hour ago
Business Development Manager
Akrapoint Commercial Capital
Canada
The Business Development Manager is an outside sales professional responsible for originating commercial equipment finance and leasing transactions and developing long-term relationships…
Added 1 hour ago
Operation Superintendent - Eastern Canada
Linde
Sarnia, ON
Full-time
…be required to perform additional job tasks required by the…
Added 1 hour ago
Office Administrator
DM Henderson Roofing Ltd.
Dawson Creek, BC
Full-time
Reconcile vendor statements and respond to vendor inquiries
Added 1 hour ago
Finance Manager
1-800-GOT-JUNK?
Vancouver, BC
Full-time
We are looking for a hands-on Finance Manager to build and manage the finance function for a small but growing business.
Added 1 hour ago
Category Manager
Food Basics
Toronto, ON · Etobicoke, ON
Full-time
The Category Manager is responsible for managing the assigned category of products including profitability, sales, advertising, category planning, vendor negotiations, SKU selection, and…
Added 1 hour ago
Senior Analyst, Events Operations
Walmart Canada
Mississauga, ON
Full-time
…Canada events and business initiatives. Reporting to the Sr. Manager, Event Operations, this role provides operational, financial, sourcing and project support across the event lifecycle,…
Added 2 hours ago
Senior Manager Benefits & Wellness
IG Wealth Management
MB · Manitoba, Canada
Full-time
…initiatives. You will oversee issue resolution, program changes, vendor relationships and operational improvements across a broad portfolio that includes group benefits, disability and…
Added 2 hours ago
Senior Manager Benefits & Wellness
IG Wealth Management
ON · Ontario, Canada
Full-time
…initiatives. You will oversee issue resolution, program changes, vendor relationships and operational improvements across a broad portfolio that includes group benefits, disability and…

Oppy

Administrative Assistant

Coquitlam, BC, Canada

Pay: The expected base salary range of this position is $50,000 – $58,000.
Job type: Full-time
Apply by: Oct 28, 2026
Experience: Minimum, 2 – 4 years of executive support experience in a fast-paced environment.
Posting language: English
Posted: Sep 28, 2026

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Applications open in a new tab.

Original job description

About Oppy

Grow our tomorrow. Celebrating over 165 years in business, we are one of North America’s top fresh produce sales and marketing companies. We bring over 100 varieties of produce from more than 20 different countries to the market. Recognized as one of Canada’s Best Managed Companies for the past 20 years and one of Canada’s (and BC’s) Top Employers, our business is managed by a team of dedicated professionals delivering exceptional service from over a dozen offices throughout North and South America. And, because a healthy planet is essential to our growers, customers, and all of us at Oppenheimer, sustainability plays a vital role in everything we do.

Recognized as a Top 100 Employer and Canada’s Best Managed Companies (for the last 20 years!), our diverse team of dedicated professionals collaborate and make connections across our locations throughout North and South America. We owe our success to our adaptability, innovative and entrepreneurial approach, our commitment to our people, and the incredible relationships we build. We are looking for talented people who love a fast-paced, dynamic environment where you can grow your skills and career in a sector with abundant opportunity. Grow your tomorrow with us, today.

Overview

Reporting to the Senior Executive Assistant, the Administrative Assistant provides senior-level support to assigned functional areas or executive managers. Responsible for skillfully planning and organizing complex schedules and business activities in a dynamic, fast-paced work environment, demonstrating flexibility and adaptability. Actively contributes to effective departmental functioning, enhancing organizational efficiency, and promoting a collaborative and cooperative workplace culture. Manages tasks with the highest level of integrity and confidentiality, and exhibits excellent communication and interpersonal skills, capable of building positive working relationships with stakeholders at all levels of the organization. Demonstrates a strong sense of accountability and commitment to excellence, ensuring the delivery of high-quality administrative services.

The expected base salary range of this position is $50,000 – $58,000. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position based in our U.S. and Canada office locations. Within the range, individual pay is determined by various factors including location, job-related skills, relevant experience, education, formal training, and internal equity.

Accountabilities

Plans, coordinates, and attends various meetings, performing the preparation of meeting agendas, creation of presentation materials, coordinating logistics, record of meeting minutes, and scheduling of follow-up meetings; maintains a detailed account of meetings to ensure consistent and accurate information management.
Proactively manages and prioritizes assigned executive’s schedule; effectively prioritizes numerous requests and incoming information, ensuring appropriate level of urgency is given to each.
Prepares and organizes travel arrangements, including flights and accommodations, for assigned executive managers and/or other assigned parties in accordance with the corporate travel policy.
Manages assigned executive manager’s and/other assigned parties vacation requests, including tracking, submission, and annual review.
Schedules and coordinates performance review meetings for assigned executive managers, ensuring all parties are notified and any necessary documentation is prepared in advance.
Manages IT department vendors, ensuring invoices are collected, accurately coded, and submitted for timely approval.
Prepares monthly credit card expense reporting for assigned executive managers and/or other assigned parties in accordance with the corporate policy.
Provides back-up support to the Executive Assistants as required.
Serves as a liaison between the executives, managers and business associates as required to help maintain effective relationships and communications across all departments.
Other ad-hoc responsibilities as assigned.

Required Knowledge & Abilities

Advanced knowledge of Microsoft Office including Teams, Outlook, Word, Excel, and PowerPoint, as well as experience with database management, record keeping, and data entry.
Proven experience in (but not limited to) planning and coordinating complex meetings and events, generating reports and recording meeting minutes, performing expense reconciliations, and coordinating travel arrangements for assigned functional areas or executive managers.
Excellent interpersonal, communication (written & verbal) and customer service skills; experienced in composing high-level memos, emails and documents using best practice business writing principles.
Proven success in identifying and anticipating needs, possessing a high degree of patience and perceptiveness.
Ability to build and maintain positive, highly effective business relationships with executive level clients, at all levels of an organization.
Proven ability in exercising good judgement, problem solving, and critical thinking skills; demonstrates a high level of integrity, ethics, and professionalism at all times.
Self-motivated with strong organizational, prioritization and multi-tasking skills, with the ability to balance complex priorities and deadlines.
Positive and engaging attitude, with a commitment to fostering an inclusive, supportive, and fun working environment.

Required Qualifications

Degree, diploma in Business Administration or related field or a combination of equivalent education and experience.
Minimum, 2 – 4 years of executive support experience in a fast-paced environment.

Why Work for Oppy?

We are an established leader in the fresh produce industry, continuously working to improve, innovate and disrupt the norm. Oppy is a place where you are encouraged to contribute and can have a meaningful impact.
We have a strong culture with terrific people that care about the business and each other. We want our people to grow and succeed.
We offer a hybrid work model with a mix of in-office and at-home work arrangements.
We offer a competitive total compensation package that includes a full benefits package, lifestyle spending account, continuing educational support and more!

Inclusion and Equal Opportunity Employment

Oppy is an Equal Employment Opportunity employer who actively seeks to recruit retain individuals from diverse backgrounds and experiences. We are dedicated to fostering a culture where every employee feels valued, respected, and empowered to be themselves at work. We care about the uniqueness of our applicants, employees, and partners. Diversity is fundamental to our success because it brings a range of perspectives that fuel innovation and excellence. That’s why we’re focused on creating an inclusive culture where every employee can contribute their unique talents and ideas.

We gratefully thank all applicants for their interest, however, only candidates under consideration will be contacted directly.

Apply About employer

More about this job

Responsibilities

Provide senior-level administrative support to assigned executives, including managing schedules, coordinating meetings and travel, preparing materials and minutes, and handling expense reports. Support departmental operations, manage vendor invoices and vacation requests, and maintain effective communication and relationships across the organization.

Requirements

Requires a degree or diploma in Business Administration or a related field, or equivalent education and experience, plus 2–4 years of executive support experience in a fast-paced environment. Candidates should have advanced Microsoft Office skills, strong communication and organizational abilities, sound judgment, discretion, and experience coordinating meetings, travel, reports, and expenses.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Microsoft Office
Microsoft Teams
Outlook
Word
Excel
PowerPoint
Expense Reconciliation
Business Writing
Record Keeping
Database Management
Prioritization
Confidentiality

Benefits

Full Benefits Package
Lifestyle Spending Account
Continuing Education Support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Support
Business Administration
Microsoft Office
Microsoft Teams
Outlook
Word
Excel
PowerPoint
Database Management
Record Keeping
Data Entry
Meeting Agendas
Meeting Minutes
Presentation Materials
Travel Arrangements
Expense Reconciliation
Credit Card Expense Reporting
Vendor Invoices
Performance Reviews
Vacation Tracking
Business Writing
Confidentiality
Stakeholder Relations
Fresh Produce
Sustainability
Hybrid Work

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