Jobs in Canada

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Added 1 min ago
CF
Personal Trainer
Crunch Fitness Canada
Lasalle, ON
- $25 to $40 CAD / hour
- Full-time
Inclusive Company Culture: Refer-a-friend incentives, free uniforms, manager-of-the-month perks, seminars, conferences, and team-building events (including lunches, dinners, and workouts),…
Added 1 min ago
A
Director, Mechanical & Electrical, Atlantic
AtkinsRéalis
St. John's, NL · Bedford, NS
- Full-time
Serve, when appropriate, as Project Director, Project Manager, senior technical advisor or client executive.
Added 1 min ago
C
Field and Partner Marketing Manager
Cisco
Toronto, ON
- Full-time
The Field and Partner Marketing Manager, Canada, leads high-impact Field Marketing while providing strategic marketing guidance and co-marketing mentorship to Canadian Channel Partners.…
Added 1 min ago
OT
Senior Product Marketing Manager
Open Text Corporation
Richmond Hill, ON · Waterloo, ON
- Other
We are seeking a Senior Product Marketing Manager to support the OpenText Digital Fax portfolio and its go-to-market motion. This role will own and activate the market story for modern,…
Added 1 min ago
RB
Manager, IT/Cyber Risk Management
Royal Bank of Canada
Toronto, ON
- Full-time
The IT and Cyber Risk Manager is responsible for supporting the 1st line oversight management of technology and cyber risks for Personal and Commercial Banking segments. In this role you…
Added 1 min ago
RB
Senior Manager, Liquidity Risk Measurement
Royal Bank of Canada
Toronto, ON
- Full-time
Reporting to the Director, Treasury Risk Management, the Senior Manager, Liquidity Risk Measurement oversees the effective use, development, and maintenance of Corporate Treasury's (CT) QRM…
Added 1 min ago
UH
Recreation Therapist
University Health Network
Toronto, ON
- Contract
Provide back-up support and coverage for recreation programs, including hospital wide events.
Added 1 min ago
R
Manager, Chief Control Office - SOX
RBC
Toronto, ON
- Full-time
…financial statements. Reporting to the Senior Director, the Manager will provide SOX 404 and 302 compliance expertise, manage SOX trackers and stakeholder relationships, and support monthly…
Added 1 min ago
R
Senior Business Deposit Specialist
RBC
Burlington, ON
- Full-time
Five or more years of experience in deposits and investments, ideally as a Commercial Relationship Manager, Treasury Solutions Specialist, or alternative lines of business with a focus on…
Added 1 min ago
P
Development Manager
Priceline
Toronto, ON
- Full-time
…to find the best deals for our customers. As a Development Manager in Flights, you’ll lead one of the teams that make that happen, and the role is yours end to end: you’ll grow the…
Added 16 mins ago
Office Manager
Opta Group
Burlington, ON
The Office Manager is responsible for overseeing the day-to-day administrative operations of the corporate office while providing high-level administrative support to executive leadership.…
Added 16 mins ago
Grains Shipper / Receiver
Greenfield Global Inc.
Johnstown, ON
Participate in Root Cause Analysis (RCA) studies for key events.
Added 16 mins ago
Multi-Scope Draftsperson
State Window Corporation
Vaughan, ON
Performance Evaluation: We prioritize ongoing feedback and development through structured bi-annual performance reviews and ongoing check ins with your direct supervisor/manager.
Added 16 mins ago
Project Coordinator
State Window Corporation
Vaughan, ON
The Project Coordinator will work closely with the Project Manager on project specific tasks.
Added 16 mins ago
Strategic Sourcing - Strategic Sourcing Specialist
Mohawk Medbuy Corporation (MMC)
ON · Thunder Bay, ON · Kingston, ON · London, ON · Toronto, ON · Oakville, ON · Burlington, ON · Chatham-Kent, ON
Reporting to the Senior Manager, Strategic Sourcing, this position is responsible for providing support to lead and implement strategic sourcing processes which achieve the best possible…
Added 16 mins ago
CF
Superintendent, Military Housing
Canadian Forces Morale and Welfare Services (CFMWS)
Ottawa, ON · Canadian Forces Support Group - Ottawa
- Full-time
The successful candidate must live within the area of selection or be willing to relocate at their own expense
Added 16 mins ago
CF
Soldier On Outreach Coordinator
Canadian Forces Morale and Welfare Services (CFMWS)
Ottawa, ON
- Full-time
The successful candidate must live within the area of selection or be willing to relocate at their own expense
Added 16 mins ago
Key Holder Key Holder
ELC Beauty LLC
Mississauga, ON
We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your…
Added 16 mins ago
VP
Senior Cost Control Analyst
Vista Projects Limited
Calgary, AB
- Full-time
…of Project Controls, you will also be supporting the Project Manager and liaising as required with the client, engineering disciplines and project team members. Duties will…
Added 16 mins ago
W
(CAN) Gérant adjoint de nuit
Walmart
Levis, QC
- Full-time
To support the Store Manager and manage store operations according to Company guidelines and lead Associates to ensure friendly, helpful service and drive profitable store sales.
Added 16 mins ago
AC
Manager, Assurance and Accounting
ACCA Careers
Timmins, ON
- Full-time
Make an impact with our Assurance & Accounting team as a Manager. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving business and…
Added 16 mins ago
S+
Mechanical BIM Leader
Smith + Andersen
Vancouver, BC
- Full-time
Support the creation and coordination of the Master Information Delivery Plan (MIDP) with the project Information Manager and National BIM leadership.
Added 16 mins ago
AE
Senior Manager, Global Communications - Temporary
Arc'teryx Equipment
North Vancouver, BC
- Temporary
As the Senior Manager, Global Communications, you are the global leader responsible for shaping and executing the strategy across our Climb, Snow, and Trail categories. With our product…
Added 16 mins ago
HS
Manager, Donor Engagement
Hawthorne Seniors Care Community
Port Coquitlam, BC
- Full-time
Reporting into the CEO and in collaboration with the Leadership team; the Manager of Donor Engagement works as an ambassador for the organization, raising the profile of Hawthorne with the…
Added 16 mins ago
F
Project Manager - Commissioning
Footprint
Calgary, AB
- Full-time
Must have an Integrated Testing Coordinator (ITC) designation or obtain a designation within 12 months of the start of employment with Footprint · Must have LEED GA designation or specialty designation or obtain their LEED GA designation within 12 months of the start of employment with Footprint

Opta Group

Office Manager

Burlington, ON, Canada

Apply on jobs.dayforcehcm.com About employer

Applications open in a new tab.

Job details

Experience: Minimum 3–5 years of office administration, office management, executive assistant, or related experience.
Posting language: English
Posted: Nov 12, 2026

Original job description

ABOUT OPTA

From our roots providing sand to local foundries in the 1880's, Opta has grown to an international group of companies committed to delivering optimal results for our customers. Opta's purpose is to create solutions that enhance productivity and set new standards for industrial performance. Our mission is to consistently deliver custom-engineered additives, specialty equipment and technical expertise that solves complex challenges, optimizes process and drives long-term success.

OPTA CORE VALUES

SAFETY: We put safety first on our processes, our products and our culture to protect people and ensure long-term operational success.
PEOPLE: We invest in our people because their expertise drives the solutions that power our success.
CUSTOMERS: We build lasting partnerships by understanding our customers' challenges and delivering customized solutions that meet their unique needs.
INNOVATION: We continually seek smarter, more effective and innovative ways to deliver solutions, blending creativity, data-driven insight and practical application.
SUSTAINABILITY: We engineer solutions with efficiency, responsibility, and sustainability as our foundation, optimizing performance today, while strengthening the resilience of tomorrow's operations.

Position Summary

The Office Manager is responsible for overseeing the day-to-day administrative operations of the corporate office while providing high-level administrative support to executive leadership. This role ensures the efficient operation of office functions, coordinates meetings and events, manages travel and expense administration, supports employees with administrative needs, and serves as a key point of contact for office vendors, visitors, and facilities-related matters.

The Office Manager plays an integral role in maintaining a professional, organized, and productive work environment that supports Opta’s employees and business objectives.

Duties/Responsibilities

Office Operations

Oversee the daily operation of the corporate office to ensure an efficient and professional work environment.
Manage office supplies, kitchen supplies, office equipment, and inventory; coordinate purchasing and replenishment as required.
Coordinate office maintenance and liaise with building management, service providers, and vendors.
Receive, sort, and distribute incoming mail and courier deliveries; coordinate outgoing shipments.
Develop, maintain, and improve office administrative procedures and processes.
Welcome visitors in a professional manner, and direct inquiries to the appropriate individuals or departments.
Coordinate office logistics, workspace arrangements, and general office organization.

Administrative Support

Provide administrative support to executive leadership and other departments as required.
Prepare, proofread, and distribute reports, correspondence, presentations, meeting materials, and other business documents.
Manage executive calendars, schedule meetings, and coordinate conference calls and virtual meetings.
Prepare meeting agendas and coordinate meeting logistics, including room bookings, catering, and materials.
Attend meetings as required, record minutes, and distribute meeting notes and action items.
Assist with special projects and company initiatives as assigned.

Travel & Expense Administration

Coordinate and book business travel arrangements, including flights, accommodation, transportation, and itineraries for executives and employees.
Maintain travel schedules and provide support for travel-related changes or issues.
Prepare, review, and submit employee and executive expense reports in accordance with company policies.
Assist employees with expense documentation and reimbursement processes.
Track and reconcile corporate administrative expenses as required.

Employee & Event Support

Assist with planning and coordinating company meetings, training sessions, employee recognition events, holiday celebrations, and other corporate events.
Support employee onboarding logistics, including workspace setup, office orientation, and administrative coordination.
Serve as a resource for employees regarding office procedures, travel arrangements, and administrative processes.
Coordinate communication of office announcements and internal administrative updates.

Other Duties

Maintain confidentiality of sensitive business information.
Provide clerical and administrative support across departments as needed.
Perform other related duties as assigned.

Required Skills/Abilities

Excellent verbal and written communication skills.
Strong interpersonal skills with the ability to interact professionally with employees, executives, vendors, and visitors.
Excellent organizational and time management skills with the ability to manage multiple priorities.
Strong attention to detail and problem-solving abilities.
Ability to maintain confidentiality and exercise discretion.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Ability to learn and utilize new software and office technologies.
Ability to operate standard office equipment.

Education and Experience

Diploma or Certificate in Office Administration, Business Administration, or a related field preferred.
Minimum 3–5 years of office administration, office management, executive assistant, or related experience.
Experience coordinating travel arrangements and managing expense reporting preferred.
Experience supporting senior leadership considered an asset.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

Opta offers a diverse compensation and benefit package that includes the following:

Extended Healthcare, Dental, and Vision Benefits
Healthcare Spending Account
Life, AD&D, and Dependent Life Insurance
Short Term and Long Term Disability Insurance
Employee & Family Assistance Program
Professional Development
Paid Time Off
RRSP Match
Competitive Compensation Program
On Demand Pay (Dayforce Wallet)

We thank everyone for applying however, only those selected for an interview will be contacted.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Opta Inc., an Opta Group Company, is an Equal Opportunity Employer and is committed to providing accommodation for people with disabilities. If you require an accommodation during the recruitment and selection process, we will work with you to meet your needs.

As part of our recruitment process, Opta Group may use artificial intelligence–based tools to support the initial review of applications. These tools help identify relevant qualifications and experience. Human reviewers are involved at all stages of the hiring process, and no employment decision is made solely by automated means.

This job posting represents an existing vacancy and is posted in compliance with the Ontario Employment Standards Act (ESA).

Apply on jobs.dayforcehcm.com About employer

More about this job

Responsibilities

The Office Manager oversees daily corporate office operations and provides high-level administrative support to executive leadership. This role manages office logistics, travel arrangements, expense reporting, and serves as a primary point of contact for vendors and visitors.

Requirements

Candidates should have 3–5 years of experience in office administration or executive support and possess strong organizational and communication skills. A diploma or certificate in Office or Business Administration is preferred, along with proficiency in the Microsoft Office Suite.

Skills

Office Administration
Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Vendor Management
Communication Skills
Organizational Skills
Time Management
Problem-solving
Microsoft Office Suite
Outlook
Word
Excel
PowerPoint
Office Equipment Operation

Benefits

Extended Healthcare
Dental
Vision Benefits
Healthcare Spending Account
Life Insurance
AD&D Insurance
Dependent Life Insurance
Short Term Disability Insurance
Long Term Disability Insurance
Employee & Family Assistance Program
Professional Development
Paid Time Off
RRSP Match
On Demand Pay

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Administrative Support
Executive Assistant
Corporate Office
Travel Coordination
Expense Management
Vendor Relations
Facility Management
Microsoft Office
Outlook
Excel
PowerPoint
Inventory Management
Onboarding
Event Coordination
Data Entry
Reporting
Confidentiality
Business Administration
Dayforce Wallet

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Work requirements

Jobs in Canada