Jobs in Canada

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Added 14 mins ago
T
Enterprise Coordinator
Taiv
Winnipeg, MB
- Full-time
…rollout on track, and the client relationship that makes the experience worth expanding. You’ll be the face of Taiv during the pilot phase and the person internally making sure nothing…
Added 14 mins ago
SH
Fixed-Term Pharmacy Assistant (Markham, ON) - Onsite
Sentrex Health Solutions
Markham, ON
- Full-time
Collaborative, engaging workplace culture – we are passionate about our people!
Added 14 mins ago
PG
Sr Manager, Treasury & Capital Markets
Peoples Group
Toronto, ON · Vancouver, BC
- Full-time
The Senior Manager, Treasury & Capital Markets is responsible for leading the Bank's Asset Liability Management (ALM) activities and supporting the effective management of balance sheet…
Added 14 mins ago
CC
Insurance Representative, Level 2 - Non Union
Coastal Community
Port Mcneill, BC
- Full-time
…Level 2, so if you’re passionate about insurance, and helping people protect themselves and their assets we’d like to hear from…
Added 14 mins ago
KD
Direct Support Professional
Karis Disability Services
Bradford West Gwillimbury, ON
- Part-time
Direct Support Professional (DSP) employees work with people who experience developmental disabilities as they live in their homes and communities. This position assists people in their…
Added 14 mins ago
A
Director, Mechanical & Electrical, Atlantic
AtkinsRéalis
St. John's, NL · Bedford, NS
- Full-time
Serve, when appropriate, as Project Director, Project Manager, senior technical advisor or client executive.
Added 14 mins ago
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Senior Manager, Corporate Accounting
AtkinsRéalis
Montreal, QC
- Full-time
The Corporate Manager, Controllership & Corporate Reporting is responsible for overseeing corporate accounting operations, financial reporting, internal controls, statutory compliance, and…
Added 14 mins ago
RU
Oracle NetSuite Customer Success Manager
RSM US LLP
Vancouver, BC
- Full-time
…confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent…
Added 14 mins ago
UH
Recreation Therapist
University Health Network
Toronto, ON
- Contract
UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.
Added 14 mins ago
UH
Personal Support Worker - Cardiovascular Surgery & Cardiac Short Stay
University Health Network
Toronto, ON
- Contract
UHN’s vision is to build A Healthier World and its only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.
Added 14 mins ago
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Development Manager
Priceline
Toronto, ON
- Full-time
…to find the best deals for our customers. As a Development Manager in Flights, you’ll lead one of the teams that make that happen, and the role is yours end to end: you’ll grow the…
Added 28 mins ago
Customer Experience Manager
Laura Canada
AB · Rocky View, AB
As part of Management, the Store Assistant Manager possesses a passion for fashion and customer service. They recruit and lead a winning team that provides a unique and memorable shopping…
Added 28 mins ago
Project Manager, Mechanical Engineering
NORR
Ottawa, ON
We are currently seeking a Project Manager to plan and manage mechanical engineering projects to ensure that all contractual commitments are met on time and within budget. As a Project…
Added 28 mins ago
Line Operations - Powerline Technician
PUC People & Culture Team
Sault Ste. Marie, ON
Under the direction of the lead hand, supervisor and/or manager, promotes the overall efficient, effective and safe deployment of services and equipment.
Added 28 mins ago
Watertight Lining Solutions - WLS Operations Manager
PUC People & Culture Team
Sault Ste. Marie, ON
…cost-effective alternative to replacement. The WLS Operations Manager is a key member of WLS’s leadership team, responsible for overseeing mobile field operations and ensuring crews are…
Added 28 mins ago
GC
Part-Time Surveillance Operator - Casino Mohawk
Great Canadian Entertainment
Milton, ON
- Part-time
Under the general direction of the Manager, Surveillance, this position is responsible for monitoring interior and exterior areas of a property by closed circuit television cameras and…
Added 28 mins ago
GC
Part-time Dishwasher- Casino Mohawk
Great Canadian Entertainment
Milton, ON
- Part-time
Under the direct supervision of the Food & Beverage Supervisor, Operations Manager this position is responsible for the cleanliness of all kitchen areas, culinary equipment and utensils…
Added 28 mins ago
Office Manager
Opta Group
Burlington, ON
SAFETY: We put safety first on our processes, our products and our culture to protect people and ensure long-term operational success.
Added 28 mins ago
Specialist, Marketing Data & Web Operations
Reliance Home Comfort
Toronto, ON
1–3 years of experience in digital marketing operations, marketing analytics, web administration, CRM, or a related role. New graduates with relevant co-op or internship experience are…
Added 28 mins ago
Grains Shipper / Receiver
Greenfield Global Inc.
Johnstown, ON
We innovate, collaborate, and work with purpose. By unlocking the potential of people, partnerships, and nature to accelerate sustainable solutions for the health of the planet, our work…
Added 28 mins ago
General Manager, Quebec Terminal
G3 Canada Limited
Quebec, QC
…and stakeholders. The integrity and resourcefulness of our people are the foundation of that…
Added 28 mins ago
Multi-Scope Draftsperson
State Window Corporation
Vaughan, ON
Compensation: $50,000 - $80,000 (salary will be determined based on the candidate's skills, experience and qualifications)
Added 28 mins ago
Project Coordinator
State Window Corporation
Vaughan, ON
Compensation: $65,000 - $80,000 (salary will be determined based on the candidate's skills, experience and qualifications)
Added 28 mins ago
Strategic Sourcing - Strategic Sourcing Specialist
Mohawk Medbuy Corporation (MMC)
ON · Thunder Bay, ON · Kingston, ON · London, ON · Toronto, ON · Oakville, ON · Burlington, ON · Chatham-Kent, ON
Reporting to the Senior Manager, Strategic Sourcing, this position is responsible for providing support to lead and implement strategic sourcing processes which achieve the best possible…
Added 28 mins ago
UO
Research Associate
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- Full-time

Opta Group

Office Manager

Burlington, ON, Canada

Apply on jobs.dayforcehcm.com About employer

Applications open in a new tab.

Job details

Experience: Minimum 3–5 years of office administration, office management, executive assistant, or related experience.
Posting language: English
Posted: Nov 12, 2026

Original job description

ABOUT OPTA

From our roots providing sand to local foundries in the 1880's, Opta has grown to an international group of companies committed to delivering optimal results for our customers. Opta's purpose is to create solutions that enhance productivity and set new standards for industrial performance. Our mission is to consistently deliver custom-engineered additives, specialty equipment and technical expertise that solves complex challenges, optimizes process and drives long-term success.

OPTA CORE VALUES

SAFETY: We put safety first on our processes, our products and our culture to protect people and ensure long-term operational success.
PEOPLE: We invest in our people because their expertise drives the solutions that power our success.
CUSTOMERS: We build lasting partnerships by understanding our customers' challenges and delivering customized solutions that meet their unique needs.
INNOVATION: We continually seek smarter, more effective and innovative ways to deliver solutions, blending creativity, data-driven insight and practical application.
SUSTAINABILITY: We engineer solutions with efficiency, responsibility, and sustainability as our foundation, optimizing performance today, while strengthening the resilience of tomorrow's operations.

Position Summary

The Office Manager is responsible for overseeing the day-to-day administrative operations of the corporate office while providing high-level administrative support to executive leadership. This role ensures the efficient operation of office functions, coordinates meetings and events, manages travel and expense administration, supports employees with administrative needs, and serves as a key point of contact for office vendors, visitors, and facilities-related matters.

The Office Manager plays an integral role in maintaining a professional, organized, and productive work environment that supports Opta’s employees and business objectives.

Duties/Responsibilities

Office Operations

Oversee the daily operation of the corporate office to ensure an efficient and professional work environment.
Manage office supplies, kitchen supplies, office equipment, and inventory; coordinate purchasing and replenishment as required.
Coordinate office maintenance and liaise with building management, service providers, and vendors.
Receive, sort, and distribute incoming mail and courier deliveries; coordinate outgoing shipments.
Develop, maintain, and improve office administrative procedures and processes.
Welcome visitors in a professional manner, and direct inquiries to the appropriate individuals or departments.
Coordinate office logistics, workspace arrangements, and general office organization.

Administrative Support

Provide administrative support to executive leadership and other departments as required.
Prepare, proofread, and distribute reports, correspondence, presentations, meeting materials, and other business documents.
Manage executive calendars, schedule meetings, and coordinate conference calls and virtual meetings.
Prepare meeting agendas and coordinate meeting logistics, including room bookings, catering, and materials.
Attend meetings as required, record minutes, and distribute meeting notes and action items.
Assist with special projects and company initiatives as assigned.

Travel & Expense Administration

Coordinate and book business travel arrangements, including flights, accommodation, transportation, and itineraries for executives and employees.
Maintain travel schedules and provide support for travel-related changes or issues.
Prepare, review, and submit employee and executive expense reports in accordance with company policies.
Assist employees with expense documentation and reimbursement processes.
Track and reconcile corporate administrative expenses as required.

Employee & Event Support

Assist with planning and coordinating company meetings, training sessions, employee recognition events, holiday celebrations, and other corporate events.
Support employee onboarding logistics, including workspace setup, office orientation, and administrative coordination.
Serve as a resource for employees regarding office procedures, travel arrangements, and administrative processes.
Coordinate communication of office announcements and internal administrative updates.

Other Duties

Maintain confidentiality of sensitive business information.
Provide clerical and administrative support across departments as needed.
Perform other related duties as assigned.

Required Skills/Abilities

Excellent verbal and written communication skills.
Strong interpersonal skills with the ability to interact professionally with employees, executives, vendors, and visitors.
Excellent organizational and time management skills with the ability to manage multiple priorities.
Strong attention to detail and problem-solving abilities.
Ability to maintain confidentiality and exercise discretion.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Ability to learn and utilize new software and office technologies.
Ability to operate standard office equipment.

Education and Experience

Diploma or Certificate in Office Administration, Business Administration, or a related field preferred.
Minimum 3–5 years of office administration, office management, executive assistant, or related experience.
Experience coordinating travel arrangements and managing expense reporting preferred.
Experience supporting senior leadership considered an asset.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

Opta offers a diverse compensation and benefit package that includes the following:

Extended Healthcare, Dental, and Vision Benefits
Healthcare Spending Account
Life, AD&D, and Dependent Life Insurance
Short Term and Long Term Disability Insurance
Employee & Family Assistance Program
Professional Development
Paid Time Off
RRSP Match
Competitive Compensation Program
On Demand Pay (Dayforce Wallet)

We thank everyone for applying however, only those selected for an interview will be contacted.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Opta Inc., an Opta Group Company, is an Equal Opportunity Employer and is committed to providing accommodation for people with disabilities. If you require an accommodation during the recruitment and selection process, we will work with you to meet your needs.

As part of our recruitment process, Opta Group may use artificial intelligence–based tools to support the initial review of applications. These tools help identify relevant qualifications and experience. Human reviewers are involved at all stages of the hiring process, and no employment decision is made solely by automated means.

This job posting represents an existing vacancy and is posted in compliance with the Ontario Employment Standards Act (ESA).

Apply on jobs.dayforcehcm.com About employer

More about this job

Responsibilities

The Office Manager oversees daily corporate office operations and provides high-level administrative support to executive leadership. This role manages office logistics, travel arrangements, expense reporting, and serves as a primary point of contact for vendors and visitors.

Requirements

Candidates should have 3–5 years of experience in office administration or executive support and possess strong organizational and communication skills. A diploma or certificate in Office or Business Administration is preferred, along with proficiency in the Microsoft Office Suite.

Skills

Office Administration
Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Vendor Management
Communication Skills
Organizational Skills
Time Management
Problem-solving
Microsoft Office Suite
Outlook
Word
Excel
PowerPoint
Office Equipment Operation

Benefits

Extended Healthcare
Dental
Vision Benefits
Healthcare Spending Account
Life Insurance
AD&D Insurance
Dependent Life Insurance
Short Term Disability Insurance
Long Term Disability Insurance
Employee & Family Assistance Program
Professional Development
Paid Time Off
RRSP Match
On Demand Pay

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Administrative Support
Executive Assistant
Corporate Office
Travel Coordination
Expense Management
Vendor Relations
Facility Management
Microsoft Office
Outlook
Excel
PowerPoint
Inventory Management
Onboarding
Event Coordination
Data Entry
Reporting
Confidentiality
Business Administration
Dayforce Wallet

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Work requirements

Jobs in Canada