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Added 7 mins ago
Senior Site Services Coordinator (Minerals & Metals)
Ausenco
Burlington, ON
Full-time
…projects in over 80 locations worldwide. Combining our deep technical expertise with a 30-year track record, we deliver innovative, value-add consulting studies, project delivery, asset…
Added 1 hour ago
Project Controls Coordinator - Buildings
Graham
Vancouver, BC
Full-time
Graham is actively recruiting for a Senior Project Controls Coordinator to support the Buildings Division. Reporting to the Project Controls Lead, this role partners with project teams to…
Added 1 hour ago
Facilities Coordinator
Government of Alberta
Grande Prairie, AB
Reporting to the Facilities Manager, the Facilities Coordinator is responsible for coordinating the planning, delivery, and evaluation of operations and maintenance services, including…
Added 1 hour ago
Coordinator, Region Office Operations - Sudbury, ON
IG Wealth Management
ON · Ontario, Canada
Internship
POSITION SUMMARY: The Coordinator, Region Office Operations serves as the primary point of contact, delivering services to both internal and external clients of IG Wealth Management. This…
Added 1 hour ago
Commissioning Coordinator
GE Vernova
Niagara Falls, ON
Full-time
Manage employee performance, establish objectives, provide regular feedback and support individual career and technical development;
Added 3 hours ago
National Service Coordinator
Siemens
Quebec, QC
Full-time
Support forecasting and reporting activities for the Service operations.
Added 3 hours ago
National Service Coordinator
Siemens
Montreal, QC
Full-time
Support forecasting and reporting activities for the Service operations.
Added 6 hours ago
Clinical Research Coordinator II
The University of British Columbia
Vancouver, BC
$5,538.94 to $6,497.44 CAD / month
Full-time
Acting as a Clinical Research Coordinator within the Division of Pediatric Hematology/Oncology/BMT, the individual will execute clinical protocols, support the Clinical Trials Unit (CTU)…
Added 7 hours ago
Maintenance Coordinator
Thales
Victoria, BC
Full-time
We have a current vacancy for a Maintenance Coordinator to join our Team in Victoria, BC. The Maintenance Coordinator provides work package support to the Ship Maintenance Leads and the…
Added 7 hours ago
Transportation Claims Coordinator
American Iron & Metal (AIM)
Montreal, QC
Full-time
As the Loss Prevention Coordinator and DCE System Support, you will be responsible for managing and coordinating incident and accident files related to mobile vehicles, as well as…
Added 7 hours ago
Human Resources and Admin Coordinator
Yemen HR Consulting
Aden
Full-time
The Coordinator supports the Human Resources and Administrative Services Manager in running and monitoring organization-wide HR and administrative systems. The role helps ensure consistent…
Added 7 hours ago
Inventory Coordinator
Altasciences
Laval, QC
Full-time
The Inventory Coordinator is responsible for supporting day-to-day receiving, stocking, replenishment, and inventory control activities within assigned storage areas to ensure reliable…
Added 8 hours ago
Service Coordinator
GRUNDFOS
Brockville, ON
Full-time
Collaborate with sales, technical support, and field teams to prioritize urgent service needs and optimize technician utilization
Added 8 hours ago
Coordinator, Events
First Nations Health Authority
Vancouver, BC · Metro Vancouver A, BC
Full-time
As an Event Coordinator, you will support the travel and events unit, a centralized service supporting FNHA departments with the organization and implementation of large and complex events…
Added 9 hours ago
Building Energy Coordinator (EIT)
City of Edmonton
AB · Edmonton, AB
Full-time
…climate action and sustainability? We are seeking a driven EIT to support and expand our ISO 50001 Energy Management System (EnMS) program - a key strategic initiative funded in part by…
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Office Administrator
Far North Natural Resources
Dryden, ON
Full-time
…for providing comprehensive administrative and operational support to ensure the efficient day-to-day functioning of the organization. This role serves as a central point of coordination…
Added 9 hours ago
Systems Coordinator
Parsons Corporation
Edmonton, AB
Full-time
Support the site team by responding to all design-related and technical queries in a timely and effective manner.
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Estimating Coordinator
Park Paving Ltd.
AB · Edmonton, Alberta
Full-time
The Estimating Coordinator will work closely with the Manager, Estimating team, Operations, Contracts, suppliers, and subcontractors and will take ownership of several important…
Added 10 hours ago
Print & Technical Support Coordinator
Recrute Action
Prince George, BC
Contract
…services sector for our client, where your contributions will support service excellence and efficient day-to-day operations. This role offers the chance to work in a customer-focused…
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Junior Consultant, Production Support (T & I) (Telework/Hybrid)
Radio-Canada
Montreal, QC
Full-time
As Junior Consultant (Senior Coordinator), Support - Broadcast Management, you will provide active technical support to users of Radio-Canada broadcast management applications by working…
Added 10 hours ago
Building Energy Coordinator (EIT)
City of Edmonton
AB
…climate action and sustainability? We are seeking a driven EIT to support and expand our ISO 50001 Energy Management System (EnMS) program - a key strategic initiative funded in part by…
Added 10 hours ago
Estimating Coordinator
Park Paving Ltd.
AB · Edmonton, AB
Full-time
The Estimating Coordinator will work closely with the Manager, Estimating team, Operations, Contracts, suppliers, and subcontractors and will take ownership of several important…
Added 10 hours ago
Accounts Payable Coordinator (12-Month Term)
Neighbourly Pharmacy
Toronto, ON
Neighbourly Pharmacy is looking for a Contract (12 Months) Accounts Payable Coordinator to join our Finance team, to support the implementation of our P2P project across our over 300…
Added 10 hours ago
Talent Acquisition, HR Coordinator
Simpcw Resources Group
Kamloops 1, BC
Full-time
…coordinate full-cycle recruitment across our diverse business operations for positions ranging from project-based and casual/on-call field roles to permanent operational, technical,…
Added 10 hours ago
Clinical Research Coordinator II
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital (BCCH)
$5,538.94 to $6,497.44 CAD / month
Full-time
Acting as a Clinical Research Coordinator within the Division of Pediatric Hematology/Oncology/BMT, the individual will execute clinical protocols, support the Clinical Trials Unit (CTU)…

OpTalent | Canada | Recruitment

Human Resources Coordinator

Toronto, ON, Canada
Etobicoke, ON, Canada

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Oct 22, 2026
Experience: Minimum 2-4 years of progressive of HR administration or HR coordination experience.
Posting language: English
Posted: Sep 22, 2026

Apply About employer

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Original job description

Position Title: HR Coordinator

Reporting To: Director, HR / HRBP

Annual Salary: $60,000 – 70,000

Position Summary

The Human Resources Coordinator is responsible for coordinating and administering the day-to-day operational activities of the Human Resources department, ensuring the efficient delivery of HR services throughout the employee lifecycle.

This role provides operational support across recruitment, onboarding, employee records, HR systems, benefits administration, compliance, reporting, Health & Safety administration and employee services. The HR Coordinator serves as the first point of contact for routine Human Resources inquiries while ensuring HR processes are delivered accurately, consistently and in compliance with company policies and legislative requirements.

Working closely with the HR Business Partner and HR Director, the HR Coordinator plays a key role in supporting employees, maintaining HR operations and creating the capacity for the HR team to focus on strategic and business partnership activities.

Roles & Responsibilities * The duties of this position include, but are not exclusively limited to, those detailed in this description. As the organization evolves, new responsibilities may emerge to meet business needs, enhance team collaboration, or address shifting priorities. Adaptability and a proactive approach are essential, as the role may require contributions beyond the outlined tasks.

Major Position Duties and Responsibilities

Recruitment Administration

Coordinate all recruitment administration activities, including posting vacancies, scheduling interviews and coordinating candidate communications.
Prepare employment offers, employment agreements and recruitment documentation.
Coordinate pre-employment activities including reference checks, background checks and onboarding requirements.
Maintain recruitment records and applicant tracking information.
Support recruitment initiatives to ensure a professional and positive candidate experience.

Onboarding & Offboarding

Coordinate onboarding activities for new employees.
Prepare new hire packages and ensure all employment documentation is completed accurately.
Coordinate employee departures, including offboarding activities.
Ensure onboarding and offboarding processes are completed consistently across mform.
Support managers in delivering a positive onboarding and offboarding experience.

HR Administration & Employee Services

Prepare employment letters, employment agreements and other HR documentation.
Maintain accurate employee personnel files and Human Resources records.
Respond to routine employee inquiries regarding HR policies, procedures and programs.
Maintain strict confidentiality of employee information.
Support day-to-day HR administration while delivering exceptional customer service to employees and managers.

Benefits & HRIS Administration

Manage employee benefit enrollments, changes and terminations.
Act as the primary liaison with benefit providers for routine administrative matters.
Maintain accurate employee information within the Human Resources Information System (HRIS).
Support leave administration and maintain associated documentation.
Assist with annual benefits renewals and employee communications.

Compliance, Reporting & HR Coordination

Support payroll with biweekly reporting of employee actions.
Monitor probationary review periods and notify managers of upcoming milestones.
Track mandatory training, certifications and legislative compliance requirements.
Prepare regular Human Resources reports and maintain departmental records.
Support HR audits and ensure employee records remain accurate and compliant.
Maintain HR calendars, reporting schedules and departmental documentation.

Learning & Development Administration

Coordinate internal and external training sessions.
Maintain employee training records and learning histories.
Support onboarding and learning initiatives through scheduling and administration.
Monitor completion of mandatory training programs.
Assist with administration of mform’s performance management process.

Health & Safety Administration

Maintain Health & Safety documentation and legislative records as required.
Track mandatory Health & Safety certifications and training requirements.
Support workplace incident reporting and documentation.
Assist with Health & Safety compliance initiatives across mform.

HR Operations & Continuous Improvement

Support the HR Business Partner and HR Director in the implementation of HR programs and initiatives.
Identify opportunities to improve HR administrative processes and service delivery.
Assist with departmental projects and continuous improvement initiatives.
Maintain HR templates, forms and documentation to ensure consistency across mform.
Contribute to a collaborative, service-oriented HR team focused on delivering a positive employee experience.

Qualifications

University degree or college diploma in Human Resources, Business Administration or a related discipline.
Certified Human Resources Leader (CHRL) designation or working towards designation an asset.
Minimum 2-4 years of progressive of HR administration or HR coordination experience.
Demonstrated experience supporting recruitment, onboarding, benefits administration and Human Resources Information Systems.
Working knowledge of Ontario employment legislation and Human Resources best practices.
Experience working in a fast-paced, customer-focused environment.
Strong organizational and time management skills.
Excellent attention to detail and accuracy.
Effective written and verbal communication skills.
Ability to manage multiple priorities accurately and on time.
Strong problem-solving and organizational skills.
Proficiency in Microsoft Office and Human Resources Information Systems.
High level of professionalism, discretion and confidentiality.
Ability to work across multiple sites an asset.

Technical Skills

Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
Microsoft Teams
SharePoint
Human Resources Information Systems (HRIS)
Applicant Tracking Systems (ATS)
Performance Management Systems
HR reporting and analytics tools

Apply About employer

More about this job

Responsibilities

The HR Coordinator manages day-to-day operational HR activities, including recruitment, onboarding, benefits administration, and employee records. They also support compliance, health and safety documentation, and provide administrative assistance to the HR team to ensure efficient service delivery.

Requirements

Candidates must possess a university degree or college diploma in Human Resources or a related field, along with 2-4 years of progressive HR experience. Proficiency in Microsoft Office, HRIS systems, and knowledge of Ontario employment legislation are required.

Skills

Recruitment administration
Onboarding
Offboarding
HR administration
Benefits administration
HRIS management
Payroll support
Compliance reporting
Health and safety administration
Employee relations
Time management
Attention to detail
Microsoft Office
Problem-solving
Confidentiality
Communication

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Onboarding
Offboarding
HRIS
Benefits Administration
Payroll
Compliance
Health and Safety
Employee Relations
Performance Management
Applicant Tracking System
Microsoft Office
SharePoint
CHRL
HR Administration
Reporting
Documentation
Confidentiality
Customer Service
Construction
Manufacturing
Wholesale Building Materials

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