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Added 5 mins ago
CNS Technical Services Manager - 12 month term
NAV CANADA
Montreal, QC
Full-time
…operation, project implementation, a quality control program, training, certification, facilities, human and financial…
Added 35 mins ago
INTERMEDIATE SECRETARY (BAND LEVEL 4)
Memorial University, Newfoundland and Labrador
St. John's, NL
Full-time
With supervision from the Administrative Staff Specialist II and reporting to the PGME Coordinator, the Intermediate Secretary will provide administrative support to the Associate Dean and…
Added 35 mins ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 35 mins ago
Clinical Research Coordinator - Regulatory
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 35 mins ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Training and professional development opportunities,
Added 35 mins ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 35 mins ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Maintain investigator study files, delegation logs and training records, prepare the team for audits, monitoring visits and inspections,
Added 35 mins ago
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 35 mins ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 1 hour ago
Industrial Safety Medic (Casual)
Glencore Canada
Elkford, BC
Full-time
Do you enjoy a fast-paced environment? Reporting to the Coordinator, Safety & Loss Control, the Industrial Safety Medic is responsible for matters related to health, safety, and site…
Added 1 hour ago
Industrial Safety Medic (Casual)
Elk Valley Resources
Elkford, BC
Full-time
Do you enjoy a fast-paced environment? Reporting to the Coordinator, Safety & Loss Control, the Industrial Safety Medic is responsible for matters related to health, safety, and site…
Added 1 hour ago
Coordonnateur/Coordonnatrice de magasin , Temps Plein, Winners Faubourg Boisbriand
The TJX Companies, Inc.
Boisbriand, QC
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
Aerospace Experiences Project Coordinator
Ingenium
Ottawa, ON
Full-time
…of external stakeholders. The Aerospace Experiences Project Coordinator is accountable for the development and management of each “project/city’s” schedules and budgets, the delivery and…
Added 1 hour ago
Logistics Coordinator
Transx Ltd
Mississauga, ON · Rosser, MB
Full-time
The TransX Group of Companies has an exciting opportunity for a Logistics Coordinator to join our Sales & Marketing department in Winnipeg. Reporting directly to the Director of Logistics…
Added 2 hours ago
The Hospital Elder Life Program (HELP) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
The Hospital Elder Life Program (HELP) Coordinator works with clinical leadership, including BCHS Geriatrics nurses and physicians, to co-ordinate volunteer visits to patients at risk of…
Added 2 hours ago
Supply Chain Coordinator - Mat Leave Coverage
WGI Group
Edmonton, AB
Contract
At Armtec, we're looking for a Procurement & Supply Chain Coordinator to join us for an 18-month maternity leave replacement contract.
Added 2 hours ago
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
$50,000 to $55,000 CAD / year
Full-time
We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play…
Added 2 hours ago
Coordonnateur/ Coordonnatrice MarchandisageTemps Plein Winners Place Vertu
TJX Companies
Montreal, QC · Saint-Laurent, Quebec
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 4 hours ago
Kettle Runner - Temporary
The Salvation Army Canada and Bermuda Territory
West Kelowna, BC · Westbank, BC · Okanagan Central Community Church - Westbank
Part-time
Attend a day of training/orientation on The Salvation Army and the Christmas Kettle Campaign
Added 4 hours ago
Kettle Assistant - Temporary
The Salvation Army Canada and Bermuda Territory
West Kelowna, BC · Westbank, BC · Okanagan Central Community Church - Westbank
Full-time
Attends training/orientation on The Salvation Army and the Christmas Kettle Campaign
Added 4 hours ago
Alumni Coordinator – Events and Marketing
University of Victoria
Victoria, BC
Full-time
The Alumni Coordinator – Events and Marketing plays a key role in the implementation of strategic Alumni Relations programming through the coordination of event and communications…
Added 4 hours ago
Volunteer Management Coordinator
Volunteer Success
Victoria, BC
Internship
The Volunteer Management Coordinator is responsible for coordinating the sourcing and tracking of volunteers with some onboarding and retention tasks for Surfrider South Vancouver Island,…
Added 4 hours ago
Surfrider-Events Team
Volunteer Success
Victoria, BC
Full-time
Working with Volunteer Coordinator to help recruit volunteers for the events team, and delegating tasks.
Added 4 hours ago
Kettle Runner - Temporary
The Salvation Army in Canada
West Kelowna, BC
Part-time
Attend a day of training/orientation on The Salvation Army and the Christmas Kettle Campaign
Added 4 hours ago
Volunteer Retention and Engagement Coordinator
Volunteer Success
Victoria, BC
Internship
The Volunteer Retention and Engagement Coordinator is responsible for supporting retention of volunteers within the chapter. This may include hosting and supporting events, checking in on…

OpTalent | Canada | Recruitment

Human Resources Coordinator

Toronto, ON, Canada
Etobicoke, ON, Canada

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Oct 22, 2026
Experience: Minimum 2-4 years of progressive of HR administration or HR coordination experience.
Posting language: English
Posted: Sep 22, 2026

Apply About employer

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Original job description

Position Title: HR Coordinator

Reporting To: Director, HR / HRBP

Annual Salary: $60,000 – 70,000

Position Summary

The Human Resources Coordinator is responsible for coordinating and administering the day-to-day operational activities of the Human Resources department, ensuring the efficient delivery of HR services throughout the employee lifecycle.

This role provides operational support across recruitment, onboarding, employee records, HR systems, benefits administration, compliance, reporting, Health & Safety administration and employee services. The HR Coordinator serves as the first point of contact for routine Human Resources inquiries while ensuring HR processes are delivered accurately, consistently and in compliance with company policies and legislative requirements.

Working closely with the HR Business Partner and HR Director, the HR Coordinator plays a key role in supporting employees, maintaining HR operations and creating the capacity for the HR team to focus on strategic and business partnership activities.

Roles & Responsibilities * The duties of this position include, but are not exclusively limited to, those detailed in this description. As the organization evolves, new responsibilities may emerge to meet business needs, enhance team collaboration, or address shifting priorities. Adaptability and a proactive approach are essential, as the role may require contributions beyond the outlined tasks.

Major Position Duties and Responsibilities

Recruitment Administration

Coordinate all recruitment administration activities, including posting vacancies, scheduling interviews and coordinating candidate communications.
Prepare employment offers, employment agreements and recruitment documentation.
Coordinate pre-employment activities including reference checks, background checks and onboarding requirements.
Maintain recruitment records and applicant tracking information.
Support recruitment initiatives to ensure a professional and positive candidate experience.

Onboarding & Offboarding

Coordinate onboarding activities for new employees.
Prepare new hire packages and ensure all employment documentation is completed accurately.
Coordinate employee departures, including offboarding activities.
Ensure onboarding and offboarding processes are completed consistently across mform.
Support managers in delivering a positive onboarding and offboarding experience.

HR Administration & Employee Services

Prepare employment letters, employment agreements and other HR documentation.
Maintain accurate employee personnel files and Human Resources records.
Respond to routine employee inquiries regarding HR policies, procedures and programs.
Maintain strict confidentiality of employee information.
Support day-to-day HR administration while delivering exceptional customer service to employees and managers.

Benefits & HRIS Administration

Manage employee benefit enrollments, changes and terminations.
Act as the primary liaison with benefit providers for routine administrative matters.
Maintain accurate employee information within the Human Resources Information System (HRIS).
Support leave administration and maintain associated documentation.
Assist with annual benefits renewals and employee communications.

Compliance, Reporting & HR Coordination

Support payroll with biweekly reporting of employee actions.
Monitor probationary review periods and notify managers of upcoming milestones.
Track mandatory training, certifications and legislative compliance requirements.
Prepare regular Human Resources reports and maintain departmental records.
Support HR audits and ensure employee records remain accurate and compliant.
Maintain HR calendars, reporting schedules and departmental documentation.

Learning & Development Administration

Coordinate internal and external training sessions.
Maintain employee training records and learning histories.
Support onboarding and learning initiatives through scheduling and administration.
Monitor completion of mandatory training programs.
Assist with administration of mform’s performance management process.

Health & Safety Administration

Maintain Health & Safety documentation and legislative records as required.
Track mandatory Health & Safety certifications and training requirements.
Support workplace incident reporting and documentation.
Assist with Health & Safety compliance initiatives across mform.

HR Operations & Continuous Improvement

Support the HR Business Partner and HR Director in the implementation of HR programs and initiatives.
Identify opportunities to improve HR administrative processes and service delivery.
Assist with departmental projects and continuous improvement initiatives.
Maintain HR templates, forms and documentation to ensure consistency across mform.
Contribute to a collaborative, service-oriented HR team focused on delivering a positive employee experience.

Qualifications

University degree or college diploma in Human Resources, Business Administration or a related discipline.
Certified Human Resources Leader (CHRL) designation or working towards designation an asset.
Minimum 2-4 years of progressive of HR administration or HR coordination experience.
Demonstrated experience supporting recruitment, onboarding, benefits administration and Human Resources Information Systems.
Working knowledge of Ontario employment legislation and Human Resources best practices.
Experience working in a fast-paced, customer-focused environment.
Strong organizational and time management skills.
Excellent attention to detail and accuracy.
Effective written and verbal communication skills.
Ability to manage multiple priorities accurately and on time.
Strong problem-solving and organizational skills.
Proficiency in Microsoft Office and Human Resources Information Systems.
High level of professionalism, discretion and confidentiality.
Ability to work across multiple sites an asset.

Technical Skills

Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
Microsoft Teams
SharePoint
Human Resources Information Systems (HRIS)
Applicant Tracking Systems (ATS)
Performance Management Systems
HR reporting and analytics tools

Apply About employer

More about this job

Responsibilities

The HR Coordinator manages day-to-day operational HR activities, including recruitment, onboarding, benefits administration, and employee records. They also support compliance, health and safety documentation, and provide administrative assistance to the HR team to ensure efficient service delivery.

Requirements

Candidates must possess a university degree or college diploma in Human Resources or a related field, along with 2-4 years of progressive HR experience. Proficiency in Microsoft Office, HRIS systems, and knowledge of Ontario employment legislation are required.

Skills

Recruitment administration
Onboarding
Offboarding
HR administration
Benefits administration
HRIS management
Payroll support
Compliance reporting
Health and safety administration
Employee relations
Time management
Attention to detail
Microsoft Office
Problem-solving
Confidentiality
Communication

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Onboarding
Offboarding
HRIS
Benefits Administration
Payroll
Compliance
Health and Safety
Employee Relations
Performance Management
Applicant Tracking System
Microsoft Office
SharePoint
CHRL
HR Administration
Reporting
Documentation
Confidentiality
Customer Service
Construction
Manufacturing
Wholesale Building Materials

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