Find work in Canada.

568,893 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 21 mins ago
TM
Accounting clerk
Taylor MacLellan Cochrane
Kentville, NS
- Full-time
Added 35 mins ago
MS
Accounting Analyst
Marberg Staffing
Toronto, ON
- Temporary
…requisitions, analysis and reconciliation of general ledger accounts, and maintenance of various schedules, supporting documents, accounts payable and receivable processes. Contribute to…
Added 35 mins ago
J
Administrative clerk
JobsMedia.io
Quebec, QC
- Full-time
Added 35 mins ago
RP
Accounts Assistant
Roylo Partners
Toronto, ON
- Full-time
Behind every successful client partnership is an accounts team that knows how to track, communicate and deliver.
Added 51 mins ago
1
Accounts Payable Coordinator
123Dentist
Toronto, ON
- $46,000 to $65,000 CAD / year
- Full-time
The Accounts Payable Coordinator is a key member of our centralized Accounts Payable team, supporting our national network of dental clinics.
Added 1 hour ago
AM
Funeral Branch Administrator
Arbor Memorial Inc.
Barrie, ON
- $50,000 to $55,000 CAD / year
- Full-time
…exemplary performance of administrative functions, including: accounts payable, payroll, data entry and front desk…
Added 1 hour ago
BT
Bookkeeper - Dresden
Baker Tilly Canada
ON · Chatham-Kent, ON
- Full-time
Added 1 hour ago
SB
Restaurant Manager
Superflux Beer Company
Vancouver, BC
- $83,500 CAD / year
- Full-time
- Manage scheduling, payroll submission, purchasing, invoices and accounts payable
Added 1 hour ago
AM
Funeral Branch Administrator
Arbor Memorial Inc.
Toronto, ON · Greater Toronto Area, Canada
- $55,000 to $60,000 CAD / year
- Full-time
…exemplary performance of administrative functions, including: accounts payable, payroll, data entry and front desk…
Added 3 hours ago
IP
Finance Officer
Indigenous Perspectives Society
Moberly Lake, BC
- Full-time
Administer accounts payable and accounts receivable functions, including invoice processing, payment administration, collections, and account reconciliations.
Added 3 hours ago
IP
Contracts Clerk
Indigenous Perspectives Society
Nanaimo, BC
- Contract
A combination of 3 years clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping)
Added 3 hours ago
TM
accounting clerk
Taylor MacLellan Cochrane
Kentville, NS
- Part-time
Added 5 hours ago
RP
Manager, Inventory
Rexall Pharmacy Group Ltd.
Mississauga, ON
- $80,000 to $105,000 CAD / year
- Full-time
Added 5 hours ago
CR
Office Manager
COGIR Real Estate
Kelowna, BC
- Full-time
You will handle accounting functions for the residence including Accounts Receivable and Accounts Payable, Payroll & Benefits and Scheduling, ensuring accuracy and timely processing.
Added 5 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Oversee the Finance team, including financial planning, reporting, accounts payable, accounts receivable, payroll coordination, and other assigned finance functions.
Added 5 hours ago
CC
Finance Assistant, Accounts Payable (Contract)
Canadian Cancer Society
Quebec, QC
- Contract
Job Title: Finance Assistant, Accounts Payable (Contract)
Added 5 hours ago
CC
Finance Assistant, Accounts Payable (Contract)
Canadian Cancer Society
Ottawa, ON
- Contract
Job Title: Finance Assistant, Accounts Payable (Contract)
Added 5 hours ago
CC
Finance Assistant, Accounts Payable (Contract)
Canadian Cancer Society
Montreal, QC
- Contract
Job Title: Finance Assistant, Accounts Payable (Contract)
Added 5 hours ago
CC
Finance Assistant, Accounts Payable (Contract)
Canadian Cancer Society
Halifax, NS
- Contract
Job Title: Finance Assistant, Accounts Payable (Contract)
Added 5 hours ago
CC
Finance Assistant, Accounts Payable (Contract)
Canadian Cancer Society
Toronto, ON
- Contract
Job Title: Finance Assistant, Accounts Payable (Contract)
Added 6 hours ago
C
Service Coordinator - Security Systems
Convergint
Dartmouth, NS
- Full-time
Basic financial knowledge and skills - ability to understand basic financials such as accounts receivable/payable, purchase orders, work orders, etc.
Added 6 hours ago
S
Finance Manager, Accounting & Financial Reporting (Hybrid)
Stryker
Hamilton, ON
- Full-time
Partner with shared-service and intercompany teams across accounts payable, reconciliations, cross-charges and related accounting activities to resolve complex issues and maintain timely,…
Added 6 hours ago
WM
Comptable immobilier - Property accountant
Westcliff Management Ltd
Montreal, QC
- Full-time
Added 7 hours ago
R&
Bilingual (Eng/Fr) Accounts Payable & Accounts Receivable Specialist
Robertson & Company Ltd.
Montreal, QC
- Contract
Prepare monthly balance sheet reconciliations on Accounts Payable related accounts to ensure completeness, accuracy and validity
Added 7 hours ago
WS
Operations Coordinator (12-Month Leave Coverage)
West Sixth Construction Inc.
Fort St. John, BC
- Part-time
Financial Administration: Prepare client invoices, track project expenses, allocate costs, and assist with accounts payable reporting.

Optima Living

Administration Manager

Surrey, BC, V3S 3K9, Canada

$27 to $29 CAD / hour · Part-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $27 to $29 CAD / hour
Job type: Part-time
Apply by: Jan 31, 2027
Posting language: English
Posted: Nov 2, 2026

Original job description

About PICS and Optima Living:
Progressive Intercultural Community Services (PICS) Society is a registered community-based non-profit, multi-service organization that has served the community since 1987. PICS Society assists youth, seniors, women, and the local community members by providing a comprehensive network of services and programs in the Lower Mainland and operates a Seniors Housing facility that includes assisted living, independent living, adult daycare program.

PICS Society is currently developing the next level of care with Guru Nanak Diversity Village (GNDV), a culturally sensitive “complex care” or “long-term care” Care Community that will meet the needs of seniors who require the support of full care services.

Position Summary
Reporting to the General Manager, the Administration Manager oversees administrative operations, resident business functions, and community accounting, ensuring efficient processes, Human Resources support, accurate documentation and strong communication to support residents, families, and team members.

All duties and responsibilities are carried out in alignment with Optima Living’s mission, vision, and values, promoting person-centered care by respecting the uniqueness, dignity, and self-determination of residents to promote maximum personal and functional independence. These duties are performed within the framework of established organizational policies and procedures, industry best practices, while adhering to applicable regulations and standards.

Responsibilities
Leadership and Team Oversight

Provides leadership, direction and mentorship to the administration team.
Conducts and attends team meetings; serves on committees as applicable.
Ensures team members comply with all relevant Occupational Health and Safety regulations.

Core Deliverables
Admin Support

Provides confidential administrative support to the leadership team as applicable.
Ensures effective communication across functions (department) to support the operations as applicable.
Organizes team and leadership meetings, including preparing agendas, recording minutes, and distributing documentation as applicable.
Supports the General Manager in the incident and complaint reporting processes as applicable.
Supports the Community Relations Coordinator in providing tours of the community as needed.

Resident Business

Manages resident move ins and move outs, including reviewing contracts and financial records, addressing inquiries, and coordinating documentation.
Manages rent rolls, monthly statements, and resident payment transactions ensuring timely submission to the regional office.
Maintains resident comfort funds and rental adjustments for funded beds, while communicating changes to residents as needed.
Prepares and submits reports, including the daily census, Health Authority reporting, and other required documentation.

Community Accounting

Manages the accounts payable and receivable processes, including invoice submission, overdue accounts, petty cash, and payments for guest meals and suite bookings.
Acts as the main contact for financial inquiries, addressing supplier and business support service concerns.

Human Resources

Interviews and hires qualified administration personnel in consultation with the General Manager as applicable.
Assists other hiring managers in the recruitment and onboarding processes as applicable.
Supports functional leaders with benefits eligibility, tracking probationary hours, performance reviews, wage increases and incentive programs as applicable.
Maintains accurate and updated personnel records.

Optima Community Engagement

Ensures communication with residents, families and team members is managed effectively, with empathy and responsiveness.
Collaborates with other team leads within the community to ensure that goals and planned changes are monitored and reviewed.
Solicits regular resident and family feedback from surveys and other means.

Budget and Financial

Maintains budget allocation in conjunction with the General Manager.

Quality Assurance

Participates in organizational audits and quality improvement initiatives.
Maintains accurate records by ensuring necessary documentation and reporting systems are in place.

General

Promptly reports unsafe conditions, incidents, or concerns to supervisor, General Manager or Health & Safety Committee.
Identifies maintenance issues and reports them following established maintenance procedures.
Responds promptly during emergency codes in alignment with organizational standards and protocols.
Contributes to quality improvement initiatives by sharing ideas and providing feedback.
Ensures adherence to infection control policies and procedures through regular audits, observations, and investigations.
Maintains strict confidentiality of resident medical and personal information in accordance with privacy legislation.
Completes orientation upon hire and annual mandatory education as assigned.
Supports new team members through their orientation process.
Respects and upholds the Resident Bill of Rights and the Assisted Living Rights of Residents.
Performs other duties as required to support operational needs.

Qualifications & Experience

Completion of a recognized post-secondary program is an asset.
Minimum of one (1) year office administration experience.
Experience in a residential care or mental health environment is an asset.
Knowledge of Labour and Employment Standards, including union and collective agreements, is an asset.
Ability to establish effective practices in customer service and office administration.
CPR and First Aid certification is an asset.
Energetic and supportive leader who drives team engagement and morale while consistently leading by example.
Communicates in an approachable and respectful manner with the temperament to deal tactfully and cooperatively in all interactions.
Strong written communication skills with the ability to present professional documents with clarity.
Strong organizational, planning, and problem-solving skills, with the ability to manage priorities effectively.
Ability to manage and resolve difficult and challenging situations effectively and respectfully.
Physical and mental ability to carry out the duties of the position including adherence to provincial health legislations.
Ability to safely operate equipment according to established protocols.
Computer literacy skills required.
Flexibility to work a variety of shifts.

Conditions of Employment

Clear Police Information Check
Clear Vulnerable Sector Check
Successful completion of all mandatory Provincial Health Requirements

PICS Society has appointed Optima Living as the official managing partner for the GNDV facility. Optima Living (founded in 2007), operates innovative seniors’ living communities throughout Alberta and BC, taking an unprecedented approach to senior life. Optima Living’s unique company culture is one where both residents and team members are family.

All GNDV positions will work in alignment with Optima Living’s mission, vision, and values, promoting person-centered care by respecting the uniqueness, dignity, and self-determination of residents to promote maximum personal and functional independence. The duties will be performed within the framework of established organizational policies and procedures, industry best practices, while adhering to applicable regulations and standards.

Optima Living is accepting applications for the Hospitality Manager at the GNDV facility. Please click on the Hospitality Manager - Optima Living - Career Page to upload your application.
PICS Society is an equal opportunity employer. We thank all who apply, but only applicants selected for an interview will be contacted.

#PICS

Apply About employer

More about this job

Responsibilities

The Administration Manager oversees administrative operations, resident business functions, and community accounting to ensure efficient facility processes. They provide leadership to the administration team while supporting human resources and maintaining compliance with organizational policies and health regulations.

Requirements

Candidates must have at least one year of office administration experience and the ability to manage priorities effectively. A post-secondary program completion is considered an asset, along with experience in a residential care or mental health environment.

Skills

Office Administration
Leadership
Team Mentorship
Financial Management
Accounts Payable
Accounts Receivable
Human Resources Support
Resident Relations
Communication
Problem-solving
Organizational Skills
Conflict Resolution
Computer Literacy
Quality Assurance
Regulatory Compliance

Visa sponsorship

Not detected in the job text

Keywords

Administration
Management
Residential Care
Accounting
Human Resources
Accounts Payable
Accounts Receivable
Occupational Health and Safety
Resident Business
Quality Improvement
Compliance
Customer Service
Leadership
Budgeting
Documentation
Infection Control
Privacy Legislation
Recruitment
Onboarding
Performance Reviews

Report this job