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Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
Evertz is a global leader in broadcast technology, delivering cutting-edge hardware and software solutions that deliver content to television sets, on-demand services, WebTV, IPTV, and…
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Global Methods Engineer - Machining
Safran
Mirabel, QC
- Full-time
SLS is the world leader in landing gear, wheels & brakes, and associated systems for civil and military aircraft, and helicopters. We control the entire lifecycle of our products, from…
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Machining Production Manager
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a global leader in landing gear and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of…
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Assistant to Vice President, Supply Chain, Fleet & Aviation
Hydro One Networks Inc
Toronto, ON
…Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and…
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Operations Supervisor
Tenaris
Sault Ste. Marie, ON
We continuously invest in our mills, service centres, training and research centres, focused on a sustainable, state-of-the-art industrial footprint in every community where we operate.
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Account Manager II, Business Banking
TD
Concord, ON
- Full-time
Continually deliver exceptional customer service at every interaction and execute on plans to continuously improve the customer experience
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Customer Experience Associate - Dartmouth Crossing
TD
Dartmouth, NS
- Part-time
…with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or prospective TD…
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Personal Banking Associate Trainee
TD
Calgary, AB
- Full-time
Engage customers in day-to-day advice needs, service transactions, digital education, and customer problem resolution related to banking solutions
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Material Handler
Safe Fleet
Oshawa, ON
- Full-time
…accelerate our growth and be part of a high-performing team. Being a leader in our market requires consistent high-quality and efficient work every day, and we hope to enhance our…
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Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
…with us as we pursue our ambitious growth strategy. We are a leader in developing state-of-the-art technology and it is this technology base that uniquely positions us to serve customers…
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HVAC Technician (Install or Service)
Right Time Group of Companies
AB · Edmonton, AB
- Full-time
As a growing industry leader, we provide service and home comfort solutions to 250,000 customers across Canada each year! We are a team of extraordinary home service experts providing…
Added 24 mins ago
TD
Arborist Crew Leader
The Davey Tree Expert Company
Nisku, AB
- Full-time
As a Crew Leader you will lead a team to various job sites throughout the week, ensuring the job is done right, on time and safely. You will be a subject matter expert providing guidance to…
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Groundperson [Arborist Assistant]
The Davey Tree Expert Company
Nisku, AB
- Full-time
Assist Crew leader in job- site setup, debris removal, cleanup and equipment maintenance.
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Groundperson [Arborist Assistant]
The Davey Tree Expert Company
Calgary, AB
- Full-time
Assist Crew leader in job- site setup, debris removal, cleanup and equipment maintenance.
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Procurement Support Coordinator
American Iron & Metal (AIM)
Montreal, QC
- Full-time
American Iron & Metal Company (AIM) is a recognized global leader in the metal recycling industry, with over 125 locations and 4,000 employees worldwide. We have continued to thrive for the…
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Spécialiste mise en service/Commissioning Support Specialist
Veolia | North America
Montreal, QC
- Full-time
Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia…
Added 24 mins ago
TD
Arborist Crew Leader
The Davey Tree Expert Company
Vancouver, BC
- Full-time
As a Crew Leader you will lead a team to various job sites throughout the week, ensuring the job is done right, on time and safely. You will be a subject matter expert providing guidance to…
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Retail Brand Experience Supervisor-SQUARE ONE SHOPPING CENTRE
Bath & Body Works
Mississauga, ON
- $22.95 USD / hour
- Full-time
As a Brand Experience Supervisor, you will have the opportunity to work in partnership with the Brand Experience Leader to develop outstanding associates, deliver exceptional and consistent…
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Administrative Assistant, Enrolment Operation
Trinity Western University
Langley (District), BC · Langley, BC
- $42,000 to $45,000 CAD / year
- Full-time
…and student services ecosystem. This role blends front-line service, administrative support, and digital communication…
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Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
You will be the main point of contact between the customer, the Regression team, MAGNUM engineering and Service groups for every aspect of the project: scope, quoting, schedule, resources,…
Added 24 mins ago
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ASSISTANT.E GÉRANT.E-EN
La Vie En Rose
Rosemère, QC
- Full-time
Tu es un.e leader dans l’âme et tu sais comment motiver une équipe;
Added 24 mins ago
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Head of Digital Performance
Lacroix Médecine Privée
Quebec, QC
- Full-time
A leader in private medicine in Quebec, the Lacroix Medical Group comprises three rapidly growing divisions:
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DIRECTOR OF INFORMATION TECHNOLOGY
Lacroix Médecine Privée
Quebec, QC
- Full-time
A leader in private medicine in Quebec, the Lacroix Medical Group comprises three rapidly growing divisions:
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Associate Director, Project Execution
EPCOR
AB · Edmonton, Alberta
- Full-time
We are hiring a Full Time, Permanent Associate Director, Project Execution position working out of Hugh J Bolton Service Center, located in Edmonton, AB.
Added 39 mins ago
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Customer Experience Associate - Dartmouth Crossing
TD
Dartmouth, NS
- Part-time
…with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or prospective TD…

Optima Living

Administration Manager

Surrey, BC, V3S 3K9, Canada

$27 to $29 CAD / hour · Part-time

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Job details

Pay: $27 to $29 CAD / hour
Job type: Part-time
Apply by: Jan 31, 2027
Posting language: English
Posted: Nov 2, 2026

Original job description

About PICS and Optima Living:
Progressive Intercultural Community Services (PICS) Society is a registered community-based non-profit, multi-service organization that has served the community since 1987. PICS Society assists youth, seniors, women, and the local community members by providing a comprehensive network of services and programs in the Lower Mainland and operates a Seniors Housing facility that includes assisted living, independent living, adult daycare program.

PICS Society is currently developing the next level of care with Guru Nanak Diversity Village (GNDV), a culturally sensitive “complex care” or “long-term care” Care Community that will meet the needs of seniors who require the support of full care services.

Position Summary
Reporting to the General Manager, the Administration Manager oversees administrative operations, resident business functions, and community accounting, ensuring efficient processes, Human Resources support, accurate documentation and strong communication to support residents, families, and team members.

All duties and responsibilities are carried out in alignment with Optima Living’s mission, vision, and values, promoting person-centered care by respecting the uniqueness, dignity, and self-determination of residents to promote maximum personal and functional independence. These duties are performed within the framework of established organizational policies and procedures, industry best practices, while adhering to applicable regulations and standards.

Responsibilities
Leadership and Team Oversight

Provides leadership, direction and mentorship to the administration team.
Conducts and attends team meetings; serves on committees as applicable.
Ensures team members comply with all relevant Occupational Health and Safety regulations.

Core Deliverables
Admin Support

Provides confidential administrative support to the leadership team as applicable.
Ensures effective communication across functions (department) to support the operations as applicable.
Organizes team and leadership meetings, including preparing agendas, recording minutes, and distributing documentation as applicable.
Supports the General Manager in the incident and complaint reporting processes as applicable.
Supports the Community Relations Coordinator in providing tours of the community as needed.

Resident Business

Manages resident move ins and move outs, including reviewing contracts and financial records, addressing inquiries, and coordinating documentation.
Manages rent rolls, monthly statements, and resident payment transactions ensuring timely submission to the regional office.
Maintains resident comfort funds and rental adjustments for funded beds, while communicating changes to residents as needed.
Prepares and submits reports, including the daily census, Health Authority reporting, and other required documentation.

Community Accounting

Manages the accounts payable and receivable processes, including invoice submission, overdue accounts, petty cash, and payments for guest meals and suite bookings.
Acts as the main contact for financial inquiries, addressing supplier and business support service concerns.

Human Resources

Interviews and hires qualified administration personnel in consultation with the General Manager as applicable.
Assists other hiring managers in the recruitment and onboarding processes as applicable.
Supports functional leaders with benefits eligibility, tracking probationary hours, performance reviews, wage increases and incentive programs as applicable.
Maintains accurate and updated personnel records.

Optima Community Engagement

Ensures communication with residents, families and team members is managed effectively, with empathy and responsiveness.
Collaborates with other team leads within the community to ensure that goals and planned changes are monitored and reviewed.
Solicits regular resident and family feedback from surveys and other means.

Budget and Financial

Maintains budget allocation in conjunction with the General Manager.

Quality Assurance

Participates in organizational audits and quality improvement initiatives.
Maintains accurate records by ensuring necessary documentation and reporting systems are in place.

General

Promptly reports unsafe conditions, incidents, or concerns to supervisor, General Manager or Health & Safety Committee.
Identifies maintenance issues and reports them following established maintenance procedures.
Responds promptly during emergency codes in alignment with organizational standards and protocols.
Contributes to quality improvement initiatives by sharing ideas and providing feedback.
Ensures adherence to infection control policies and procedures through regular audits, observations, and investigations.
Maintains strict confidentiality of resident medical and personal information in accordance with privacy legislation.
Completes orientation upon hire and annual mandatory education as assigned.
Supports new team members through their orientation process.
Respects and upholds the Resident Bill of Rights and the Assisted Living Rights of Residents.
Performs other duties as required to support operational needs.

Qualifications & Experience

Completion of a recognized post-secondary program is an asset.
Minimum of one (1) year office administration experience.
Experience in a residential care or mental health environment is an asset.
Knowledge of Labour and Employment Standards, including union and collective agreements, is an asset.
Ability to establish effective practices in customer service and office administration.
CPR and First Aid certification is an asset.
Energetic and supportive leader who drives team engagement and morale while consistently leading by example.
Communicates in an approachable and respectful manner with the temperament to deal tactfully and cooperatively in all interactions.
Strong written communication skills with the ability to present professional documents with clarity.
Strong organizational, planning, and problem-solving skills, with the ability to manage priorities effectively.
Ability to manage and resolve difficult and challenging situations effectively and respectfully.
Physical and mental ability to carry out the duties of the position including adherence to provincial health legislations.
Ability to safely operate equipment according to established protocols.
Computer literacy skills required.
Flexibility to work a variety of shifts.

Conditions of Employment

Clear Police Information Check
Clear Vulnerable Sector Check
Successful completion of all mandatory Provincial Health Requirements

PICS Society has appointed Optima Living as the official managing partner for the GNDV facility. Optima Living (founded in 2007), operates innovative seniors’ living communities throughout Alberta and BC, taking an unprecedented approach to senior life. Optima Living’s unique company culture is one where both residents and team members are family.

All GNDV positions will work in alignment with Optima Living’s mission, vision, and values, promoting person-centered care by respecting the uniqueness, dignity, and self-determination of residents to promote maximum personal and functional independence. The duties will be performed within the framework of established organizational policies and procedures, industry best practices, while adhering to applicable regulations and standards.

Optima Living is accepting applications for the Hospitality Manager at the GNDV facility. Please click on the Hospitality Manager - Optima Living - Career Page to upload your application.
PICS Society is an equal opportunity employer. We thank all who apply, but only applicants selected for an interview will be contacted.

#PICS

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More about this job

Responsibilities

The Administration Manager oversees administrative operations, resident business functions, and community accounting to ensure efficient facility processes. They provide leadership to the administration team while supporting human resources and maintaining compliance with organizational policies and health regulations.

Requirements

Candidates must have at least one year of office administration experience and the ability to manage priorities effectively. A post-secondary program completion is considered an asset, along with experience in a residential care or mental health environment.

Skills

Office Administration
Leadership
Team Mentorship
Financial Management
Accounts Payable
Accounts Receivable
Human Resources Support
Resident Relations
Communication
Problem-solving
Organizational Skills
Conflict Resolution
Computer Literacy
Quality Assurance
Regulatory Compliance

Visa sponsorship

Not detected in the job text

Keywords

Administration
Management
Residential Care
Accounting
Human Resources
Accounts Payable
Accounts Receivable
Occupational Health and Safety
Resident Business
Quality Improvement
Compliance
Customer Service
Leadership
Budgeting
Documentation
Infection Control
Privacy Legislation
Recruitment
Onboarding
Performance Reviews

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