Jobs in Canada

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Added 2 hours ago
KW
Corporate Administration Coordinator
Kintetsu World Express Inc.
Mississauga, ON
- $44,000 to $45,000 CAD / year
- Contract
We are seeking a Corporate Administrative Coordinator to support the daily operations of our Operations Department and Brokerage. In this role, you will assist department staff with various…
Added 2 hours ago
RE
Events Supervisor
Ripley Entertainment Inc
Toronto, ON
- $48,000 to $52,000 CAD / year
Responsible for achieving Corporate Event sales targets and revenue goals as assigned, generating revenue through external event bookings and internal events programming
Added 3 hours ago
Administration Manager
Optima Living
Vegreville, AB
Supports the Community Relations Coordinator in providing tours of the community as needed.
Added 9 hours ago
AH
Administrative Support III
Alberta Health Services
Red Deer, AB
- Part-time
…not a remote working opportunity. Reporting to the CAS Area Coordinator/Manager, this position supports community health programs operating at the Community Health Centre by: maintaining…
Added 12 hours ago
Logistics Coordinator (Temp)
Hatch Contracts
Canada
This role is remote-friendly but must be based in the U.S
Added 12 hours ago
Y
Team Lead, Administration
YBC
Prince George, BC
- $21 CAD / hour
Added 12 hours ago
H
Client Service Coordinator
HairClub
ON
- $20 CAD / hour
- Full-time
We’re looking for a Client Service Coordinator to join a fun, fast paced team in the hair and personal care industry. This is not your typical front desk role. You’ll be part of the client…
Added 12 hours ago
H
Client Service Coordinator
HairClub
ON
- $20 CAD / hour
- Full-time
We’re looking for a Client Service Coordinator to join a fun, fast paced team in the hair and personal care industry. This is not your typical front desk role. You’ll be part of the client…
Added 12 hours ago
SP
Office & Communications Coordinator
St. Philip's Lutheran Church
Etobicoke, ON · Toronto, ON
- $39,000 CAD / year
- Full-time
- On-site
The Office & Communications Coordinator provides essential administrative, communication, and financial support to St. Philip's Lutheran Church. As the primary point of contact for members,…
Added 12 hours ago
CM
Program and Administrative Coordinator, Physician Support & Wellness (Bilingual Strongly Preferred)
Canadian Medical Protective Association
Ottawa, ON
- Full-time
The incumbent must have the ability to interact with all levels of staff, leadership, and CMPA members with tact, diplomacy and professionalism
Added 12 hours ago
CM
Program and Administrative Coordinator, Physician Support & Wellness (Bilingual Strongly Preferred)
Canadian Medical Protective Association
Ottawa, ON
- Full-time
The incumbent must have the ability to interact with all levels of staff, leadership, and CMPA members with tact, diplomacy and professionalism
Added 12 hours ago
Concierge - Casual
Optima Living
Edmonton, AB
Supports meetings, event scheduling, equipment bookings and catering requests as needed.
Added 12 hours ago
Office Assistant - Practical Nursing Program - Prince Albert
Saskatchewan Institute Of Applied Science And Technology
Prince Albert, SK
…data entry, identifying needed changes, and managing ad hoc bookings to ensure optimal course and space…
Added 12 hours ago
A
Receptionist
Altis
Toronto, ON
- $50,000 to $65,000 CAD / year
- Contract
We are seeking a polished, professional, and highly organized Corporate Receptionist & Office Services Coordinator to join a dynamic corporate environment in Toronto. In this role, you'll…
Added 12 hours ago
LH
Administrative Partner - Patient Experience and Volunteer Services
London Health Sciences Centre
ON
- $29.01 to $36.25 CAD / hour
- Full-time
Added 12 hours ago
Corporate Recruiting Associate
IVEY BUSINESS SCHOOL FOUNDATION
London, ON
Partners with the Recruitment Logistics Coordinator, who executes transactional logistics (room bookings, catering, signage, parking, materials)
Added 12 hours ago
Programs and Admissions Coordinator
Queen's University
Kingston, ON
Reporting to the Manager, Student Services, the Programs and Admissions Coordinator is the first point of contact for Education Student Services and provides admission and in-program…
Added 12 hours ago
SH
Clinical Research Coordinator (SRI) - Evaluative Clinical Sciences - Casual 2026-19297
Sunnybrook Health Sciences Centre
Toronto, ON
- Per diem
The Division of Nephrology is seeking a highly motivated, experienced clinical research coordinator to join our research program. The successful candidate will be based on-site and work…
Added 12 hours ago
RC
Logistics Account Coordinator
Randstad Canada
Saint-Laurent, QC
- $55,000 to $65,000 CAD / year
- Full-time
…manage high-volume daily order entries, coordinate appointment bookings against real-world driver capacities, and proactively resolve transit bottlenecks to maintain high on-time delivery…
Added 12 hours ago
RC
Ocean and Air Import and export Coordinator
Randstad Canada
Saint-Laurent, QC
- $60,000 to $65,000 CAD / year
- Full-time
Join our team: Coordinator of maritime and air imports and exports!
Added 12 hours ago
MU
Administrative Student Affairs Coordinator
McGill University
Canada
- Full-time
Reporting to the Internships Administrator, Internships and Student Affairs, the Administrative Students Affairs Coordinator provides administrative support for academic programs and…
Added 12 hours ago
SI
Facilities Administrator
Saskatchewan Institute Of Applied Science And Technology
Saskatoon, SK
- $28.82 to $34.44 CAD / hour
…moves, facilities maintenance, internal and external campus room bookings, parking, lockers, student housing, signage, key management, projects, and related administrative duties. They will…
Added 12 hours ago
UO
Industry Engagement Coordinator
University of Waterloo
Waterloo, ON
- Full-time
The Coordinator manages the research, planning, organization and communication of industry event attendance, logistics and bookings, including event staff scheduling and training, and leads…
Added 12 hours ago
SI
Facilities Administrator - Casual
Saskatchewan Institute Of Applied Science And Technology
Moose Jaw, SK
- $28.82 to $34.44 CAD / hour
…moves, facilities maintenance, internal and external campus room bookings, parking, lockers, student housing, signage, key management, projects, and related administrative duties. They will…
Added 12 hours ago
C
Ottawa Event and Office Coordinator
Cardus
Ottawa, ON
- Full-time
Maintain accurate event budgets, event portfolios, calendars, room bookings, registrant lists, and information across all systems.

Optima Living

Administration Manager

Vegreville, AB, Canada

Apply on jobs.dayforcehcm.com About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Sep 7, 2026

Original job description

About Optima Living
Founded in 2007 by two friends inspired by their families’ dementia journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading senior living and continuing care providers.

Today, Optima Living offers Independent Living, Assisted Living, Supportive Living, Long-Term Care, Brain Health, and Memory Care across Alberta and British Columbia. Our innovative approach includes Spark, Your Wellness, Your Way; our proprietary brain health and care model. As the only Top 10 Canadian senior living and care provider focused exclusively on Western Canada, we proudly serve more than 4,300 residents.

Guided by our North Star, Let us welcome you home™, we are committed to People, Place, and Community. With a resident-first philosophy and a focus on innovation, we are redefining aging with purpose creating communities where seniors live with dignity, connection, and joy.

Position Summary
Reporting to the General Manager, the Administration Manager oversees administrative operations, resident business functions, and community accounting, ensuring efficient processes, Human Resources support, accurate documentation and strong communication to support residents, families, and team members.

All duties and responsibilities are carried out in alignment with Optima Living’s mission, vision, and values, promoting person-centered care by respecting the uniqueness, dignity, and self-determination of residents to promote maximum personal and functional independence. These duties are performed within the framework of established organizational policies and procedures, industry best practices, while adhering to applicable regulations and standards.

Responsibilities
Leadership and Team Oversight

Provides leadership, direction and mentorship to the administration team.
Conducts and attends team meetings; serves on committees as applicable.
Ensures team members comply with all relevant Occupational Health and Safety regulations.

Core Deliverables
Admin Support

Provides confidential administrative support to the leadership team as applicable.
Ensures effective communication across functions (department) to support the operations as applicable.
Organizes team and leadership meetings, including preparing agendas, recording minutes, and distributing documentation as applicable.
Supports the General Manager in the incident and complaint reporting processes as applicable.
Supports the Community Relations Coordinator in providing tours of the community as needed.

Resident Business

Manages resident move ins and move outs, including reviewing contracts and financial records, addressing inquiries, and coordinating documentation.
Manages rent rolls, monthly statements, and resident payment transactions ensuring timely submission to the regional office.
Maintains resident comfort funds and rental adjustments for funded beds, while communicating changes to residents as needed.
Prepares and submits reports, including the daily census, Health Authority reporting, and other required documentation.

Community Accounting

Manages the accounts payable and receivable processes, including invoice submission, overdue accounts, petty cash, and payments for guest meals and suite bookings.
Acts as the main contact for financial inquiries, addressing supplier and business support service concerns.

Human Resources

Interviews and hires qualified administration personnel in consultation with the General Manager as applicable.
Assists other hiring managers in the recruitment and onboarding processes as applicable.
Supports functional leaders with benefits eligibility, tracking probationary hours, performance reviews, wage increases and incentive programs as applicable.
Maintains accurate and updated personnel records.

Optima Community Engagement

Ensures communication with residents, families and team members is managed effectively, with empathy and responsiveness.
Collaborates with other team leads within the community to ensure that goals and planned changes are monitored and reviewed.
Solicits regular resident and family feedback from surveys and other means.

Budget and Financial

Maintains budget allocation in conjunction with the General Manager.

Quality Assurance

Participates in organizational audits and quality improvement initiatives.
Maintains accurate records by ensuring necessary documentation and reporting systems are in place.

General

Promptly reports unsafe conditions, incidents, or concerns to supervisor, General Manager or Health & Safety Committee.
Identifies maintenance issues and reports them following established maintenance procedures.
Responds promptly during emergency codes in alignment with organizational standards and protocols.
Contributes to quality improvement initiatives by sharing ideas and providing feedback.
Ensures adherence to infection control policies and procedures through regular audits, observations, and investigations.
Maintains strict confidentiality of resident medical and personal information in accordance with privacy legislation.
Completes orientation upon hire and annual mandatory education as assigned.
Supports new team members through their orientation process.
Performs other duties as required to support operational needs.

Qualifications & Experience

Completion of a recognized post-secondary program is an asset.
Minimum of one (1) year office administration experience.
Experience in a residential care or mental health environment is an asset.
Knowledge of Labour and Employment Standards, including union and collective agreements, is an asset.
Ability to establish effective practices in customer service and office administration.
CPR and First Aid certification is an asset.
Energetic and supportive leader who drives team engagement and morale while consistently leading by example.
Communicates in an approachable and respectful manner with the temperament to deal tactfully and cooperatively in all interactions.
Strong written communication skills with the ability to present professional documents with clarity.
Strong organizational, planning, and problem-solving skills, with the ability to manage priorities effectively.
Ability to manage and resolve difficult and challenging situations effectively and respectfully.
Physical and mental ability to carry out the duties of the position including adherence to provincial health legislations.
Ability to safely operate equipment according to established protocols.
Computer literacy skills required.
Flexibility to work a variety of shifts.

Conditions of Employment

Clear Police Information Check
Clear Vulnerable Sector Check
Successful completion of all mandatory Provincial Health Requirements

Apply on jobs.dayforcehcm.com About employer

More about this job

Responsibilities

The Administration Manager at Optima Living will lead the administration team, manage resident move-ins and move-outs, rent rolls and payments, and community accounts. They will also support hiring, personnel records and day-to-day communication with residents and families.

Requirements

Optima Living needs at least one year of office administration experience, strong organizational and written communication skills, and computer literacy. A post-secondary program, residential care experience, CPR and First Aid, and knowledge of labour standards are assets.

Skills

Team leadership and mentorship
Office administration
Accounts payable
Accounts receivable
Petty cash
Rent roll management
Resident billing
Financial reporting
Budget allocation
HR administration
Recruitment and onboarding
Performance review coordination
Personnel records
Labour and Employment Standards
Collective agreement knowledge
Meeting coordination and minutes
Written communication
Problem solving
Priority management
Conflict resolution
Customer service
Confidentiality and privacy
Infection control awareness
Computer literacy
Quality assurance audits

Keywords

Administration Manager
office administration
administrative services manager
senior living
seniors housing
residential care
long-term care
assisted living
memory care
resident accounts
rent roll
accounts payable
accounts receivable
accounting
human resources
HR administration
personnel records
budget management
team leadership
Health Authority reporting

Seniority

Mid level

Licences and certifications

CPR
First Aid

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Work requirements

Jobs in Canada