Jobs in Canada

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Added 1 hour ago
PS
Human Resources Coordinator
Polaryn Solutions Inc.
Dartmouth, NS
- Full-time
Reporting to the Human Resources Business Partner (HRBP), the Human Resources Coordinator provides administrative and operational support across the employee lifecycle. The HR Coordinator…
Added 3 hours ago
Intake Coordinator
VPI INC.
Richmond Hill, ON
While we thank all applicants for their interest, only those selected for an interview will be contacted by the Human Resources team.
Added 3 hours ago
Intake Coordinator
VPI INC.
ON
While we thank all applicants for their interest, only those selected for an interview will be contacted by the Human Resources team.
Added 3 hours ago
AP
Talent Acquisition Coordinator
AFD Petroleum Ltd.
Edmonton, AB
- Temporary
…and Alaska, and we need a sharp, organized Talent Acquisition Coordinator to help us keep up. You’ll be the first point of contact for our candidates: sourcing and screening applicants,…
Added 3 hours ago
WS
People & Culture Coordinator – Employee Services - 12 Month Term
Winnifred Stewart
Edmonton, AB
- $62,400 to $65,000 CAD / year
- Full-time
education in Human Resources, Business Administration or a related field.
Added 3 hours ago
CA
Executive Assistant
Colleges and Institutes Canada
Ottawa, ON
- Full-time
Human resources, financial and administrative processes and practices;
Added 3 hours ago
CA
Executive Assistant/HR Coordinator - Temp Mar 31 2027
Colleges and Institutes Canada
Ottawa, ON
- Full-time
- Temporary
A unique aspect of this position is that supporting the Human Resources department as an HR Coordinator forms part of its core responsibilities. This provides valuable hands-on experience…
Added 3 hours ago
TH
Intake/Referrals Coordinator
THOMAS HANNAM MEDICINE PROFESSIONAL CORPORATION
Toronto, ON
- $46,312.5 CAD / year
- Full-time
Reporting to the Manager, Patient Services the Intake/Referral Coordinator is responsible for managing the day-to-day needs and data entry for new patient data or chart coordination,…
Added 3 hours ago
KW
International Warehouse Operations Coordinator I
Kintetsu World Express Inc.
Delta, BC
- $22 to $25 CAD / hour
- Full-time
Report any unsafe conditions or activities to the Supervisor and/or Human Resources.
Added 3 hours ago
KW
Sea Export Coordinator
Kintetsu World Express Inc.
Winnipeg, MB
- Full-time
Promptly report any unsafe conditions or activities to the supervisor and/or Human Resources.
Added 3 hours ago
FR
Talent Acquisition/Onboarding Coordinator (Thursday – Monday)
FirstService Residential Canada
Toronto, ON · North York, ON
- Full-time
Prior Human Resources or Recruiting support experience a strong plus
Added 3 hours ago
FR
Talent Acquisition/Onboarding Coordinator (Thursday – Monday)
FirstService Residential Canada
Mississauga, ON
- Full-time
Prior Human Resources or Recruiting support experience a strong plus
Added 4 hours ago
General Manager
Optima Living
Brooks, AB
…operations, including resident experience, financial performance, human resources, and service delivery, while fostering a safe, supportive, and values-based environment for residents,…
Added 4 hours ago
Administration Manager
Optima Living
Vegreville, AB
…functions, and community accounting, ensuring efficient processes, Human Resources support, accurate documentation and strong communication to support residents, families, and team…
Added 5 hours ago
MD
Systems Modernization & Product Officer - Product Management Director Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 9 hours ago
SH
Home Care Case Coordinator
Shared Health-Soins Communs
Virden, MB
- Full-time
Reporting to the Home Care Manager, the Case Coordinator will operate with a high degree of independence as a member of the multidisciplinary team. The incumbent is responsible for…
Added 10 hours ago
AH
Administrative Support IV
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
In Volunteer Resources, our goal is to communicate and promote Alberta Health Services (AHS) as an organization of choice, develop strategic plans to build and sustain volunteer pipelines…
Added 11 hours ago
J
HR Coordinator
Jobgether
Canada
- $20 to $25 CAD / hour
- Part-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a HR Coordinator based in Ontario, Canada (Remote).
Added 12 hours ago
Home Care Case Coordinator
Winnipeg Regional Health Authority
Virden, MB
Reporting to the Home Care Manager, the Case Coordinator will operate with a high degree of independence as a member of the multidisciplinary team. The incumbent is responsible for…
Added 12 hours ago
Volunteer Coordinator
Winnipeg Regional Health Authority
Dauphin, MB
Reporting to the Regional Coordinator - Volunteer Services, the Coordinator - Volunteer Services is responsible for the delivery of quality volunteer services within Prairie Mountain Health…
Added 13 hours ago
Associate Director, Research Agreements
Queen's University
Kingston, ON
Visit our Applicant Resources for guidance on applying, showcasing your skills and experience, and preparing for interviews.
Added 13 hours ago
Support Services Coordinator
Queen's University
Kingston, ON
Situated within Care Support Services in the Student Conduct and Care unit of Student Affairs, the Support Services Coordinator plays an important role in advancing a coordinated,…
Added 13 hours ago
CO
Health and Safety Coordinator (Temporary)
City of Port Colborne
Canada
- Full-time
Reporting to the Chief Human Resources Officer, the Health and Safety Coordinator is responsible for reviewing, evaluating, and analyzing work environments and designing programs and…
Added 13 hours ago
VA
Director of Integrated Practice & Operations (Child Safety, Family Preservation & Reunification)
Vancouver Aboriginal Child & Family Services Society
Vancouver, BC
- $145,000 CAD / year
- Full-time
…management initiatives, and ensures effective stewardship of human, financial, contractual, and physical resources. The position is responsible for operational planning, budget oversight,…
Added 13 hours ago
JB
Supervisor, Logistics - Purchasing - RFT (256438-67)
Joseph Brant Hospital
Burlington, ON
- $80,983.5 to $101,263.5 CAD / year
Liaise with the Procurement team and the Supply Chain Coordinator, Surgical Services, on sourcing, procurement, and logistics matters to ensure a seamless and efficient supply chain across…

Optima Living

Administration Manager

Vegreville, AB, Canada

Apply on jobs.dayforcehcm.com About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Sep 7, 2026

Original job description

About Optima Living
Founded in 2007 by two friends inspired by their families’ dementia journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading senior living and continuing care providers.

Today, Optima Living offers Independent Living, Assisted Living, Supportive Living, Long-Term Care, Brain Health, and Memory Care across Alberta and British Columbia. Our innovative approach includes Spark, Your Wellness, Your Way; our proprietary brain health and care model. As the only Top 10 Canadian senior living and care provider focused exclusively on Western Canada, we proudly serve more than 4,300 residents.

Guided by our North Star, Let us welcome you home™, we are committed to People, Place, and Community. With a resident-first philosophy and a focus on innovation, we are redefining aging with purpose creating communities where seniors live with dignity, connection, and joy.

Position Summary
Reporting to the General Manager, the Administration Manager oversees administrative operations, resident business functions, and community accounting, ensuring efficient processes, Human Resources support, accurate documentation and strong communication to support residents, families, and team members.

All duties and responsibilities are carried out in alignment with Optima Living’s mission, vision, and values, promoting person-centered care by respecting the uniqueness, dignity, and self-determination of residents to promote maximum personal and functional independence. These duties are performed within the framework of established organizational policies and procedures, industry best practices, while adhering to applicable regulations and standards.

Responsibilities
Leadership and Team Oversight

Provides leadership, direction and mentorship to the administration team.
Conducts and attends team meetings; serves on committees as applicable.
Ensures team members comply with all relevant Occupational Health and Safety regulations.

Core Deliverables
Admin Support

Provides confidential administrative support to the leadership team as applicable.
Ensures effective communication across functions (department) to support the operations as applicable.
Organizes team and leadership meetings, including preparing agendas, recording minutes, and distributing documentation as applicable.
Supports the General Manager in the incident and complaint reporting processes as applicable.
Supports the Community Relations Coordinator in providing tours of the community as needed.

Resident Business

Manages resident move ins and move outs, including reviewing contracts and financial records, addressing inquiries, and coordinating documentation.
Manages rent rolls, monthly statements, and resident payment transactions ensuring timely submission to the regional office.
Maintains resident comfort funds and rental adjustments for funded beds, while communicating changes to residents as needed.
Prepares and submits reports, including the daily census, Health Authority reporting, and other required documentation.

Community Accounting

Manages the accounts payable and receivable processes, including invoice submission, overdue accounts, petty cash, and payments for guest meals and suite bookings.
Acts as the main contact for financial inquiries, addressing supplier and business support service concerns.

Human Resources

Interviews and hires qualified administration personnel in consultation with the General Manager as applicable.
Assists other hiring managers in the recruitment and onboarding processes as applicable.
Supports functional leaders with benefits eligibility, tracking probationary hours, performance reviews, wage increases and incentive programs as applicable.
Maintains accurate and updated personnel records.

Optima Community Engagement

Ensures communication with residents, families and team members is managed effectively, with empathy and responsiveness.
Collaborates with other team leads within the community to ensure that goals and planned changes are monitored and reviewed.
Solicits regular resident and family feedback from surveys and other means.

Budget and Financial

Maintains budget allocation in conjunction with the General Manager.

Quality Assurance

Participates in organizational audits and quality improvement initiatives.
Maintains accurate records by ensuring necessary documentation and reporting systems are in place.

General

Promptly reports unsafe conditions, incidents, or concerns to supervisor, General Manager or Health & Safety Committee.
Identifies maintenance issues and reports them following established maintenance procedures.
Responds promptly during emergency codes in alignment with organizational standards and protocols.
Contributes to quality improvement initiatives by sharing ideas and providing feedback.
Ensures adherence to infection control policies and procedures through regular audits, observations, and investigations.
Maintains strict confidentiality of resident medical and personal information in accordance with privacy legislation.
Completes orientation upon hire and annual mandatory education as assigned.
Supports new team members through their orientation process.
Performs other duties as required to support operational needs.

Qualifications & Experience

Completion of a recognized post-secondary program is an asset.
Minimum of one (1) year office administration experience.
Experience in a residential care or mental health environment is an asset.
Knowledge of Labour and Employment Standards, including union and collective agreements, is an asset.
Ability to establish effective practices in customer service and office administration.
CPR and First Aid certification is an asset.
Energetic and supportive leader who drives team engagement and morale while consistently leading by example.
Communicates in an approachable and respectful manner with the temperament to deal tactfully and cooperatively in all interactions.
Strong written communication skills with the ability to present professional documents with clarity.
Strong organizational, planning, and problem-solving skills, with the ability to manage priorities effectively.
Ability to manage and resolve difficult and challenging situations effectively and respectfully.
Physical and mental ability to carry out the duties of the position including adherence to provincial health legislations.
Ability to safely operate equipment according to established protocols.
Computer literacy skills required.
Flexibility to work a variety of shifts.

Conditions of Employment

Clear Police Information Check
Clear Vulnerable Sector Check
Successful completion of all mandatory Provincial Health Requirements

Apply on jobs.dayforcehcm.com About employer

More about this job

Responsibilities

The Administration Manager at Optima Living will lead the administration team, manage resident move-ins and move-outs, rent rolls and payments, and community accounts. They will also support hiring, personnel records and day-to-day communication with residents and families.

Requirements

Optima Living needs at least one year of office administration experience, strong organizational and written communication skills, and computer literacy. A post-secondary program, residential care experience, CPR and First Aid, and knowledge of labour standards are assets.

Skills

Team leadership and mentorship
Office administration
Accounts payable
Accounts receivable
Petty cash
Rent roll management
Resident billing
Financial reporting
Budget allocation
HR administration
Recruitment and onboarding
Performance review coordination
Personnel records
Labour and Employment Standards
Collective agreement knowledge
Meeting coordination and minutes
Written communication
Problem solving
Priority management
Conflict resolution
Customer service
Confidentiality and privacy
Infection control awareness
Computer literacy
Quality assurance audits

Keywords

Administration Manager
office administration
administrative services manager
senior living
seniors housing
residential care
long-term care
assisted living
memory care
resident accounts
rent roll
accounts payable
accounts receivable
accounting
human resources
HR administration
personnel records
budget management
team leadership
Health Authority reporting

Seniority

Mid level

Licences and certifications

CPR
First Aid

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Work requirements

Jobs in Canada