Jobs in Canada

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Added 7 hours ago
GC
Gestionnaire des finances / Finance Manager
Game Companies
Montreal, QC
- Full-time
Added 10 hours ago
MB
Business Systems Specialist
Mary Browns
Markham, ON
- Full-time
Added 11 hours ago
General Manager
Optima Living
Brooks, AB
Reporting to the Senior Director of Operations, the General Manager provides overall leadership and management of the community, ensuring high-quality care and services while maintaining…
Added 11 hours ago
Administration Manager
Optima Living
Vegreville, AB
Reporting to the General Manager, the Administration Manager oversees administrative operations, resident business functions, and community accounting, ensuring efficient processes, Human…
Added 12 hours ago
Director, Client Enablement
Questrade
Toronto, ON
Have a proven track record of managing and developing people leaders (manager of managers) across multi-disciplinary operational or technical teams.
Added 13 hours ago
DG
Senior Manager, Assurance [Privately Held Business Group]
Doane Grant Thornton
Lethbridge, AB
- Full-time
That’s why we’re working in a model where teams are required to be together in the office 4 days per week
Added 13 hours ago
DG
Senior Manager, Assurance [Privately Held Business Group]
Doane Grant Thornton
Edmonton, AB
- Full-time
That’s why we’re working in a model where teams are required to be together in the office 4 days per week
Added 13 hours ago
DG
Manager, Assurance [Privately Held Business Group]
Doane Grant Thornton
Red Deer, AB
- Full-time
That’s why we’re working in a model where teams are required to be together in the office 4 days per week
Added 14 hours ago
AC
Senior Manager, Canadian Tax
ACCA Careers
Langley (District), BC · City of Langley, BC
- Full-time
Make an impact with our Tax team as a Senior Manager. This diverse team of professionals delivers customized tax strategies within a complex and dynamic regulatory framework. As a trusted…
Added 20 hours ago
FH
Senior internal auditor
Fraser Health Authority
Surrey, BC
- $46.37 to $66.66 CAD / hour
Reporting to the Manager, Internal Audit and Advisory Services, the Senior Internal Auditor is responsible for planning and performing a variety of high profile complex and large-scale…
Added 20 hours ago
VA
Director of Integrated Practice & Operations (Child Safety, Family Preservation & Reunification)
Vancouver Aboriginal Child & Family Services Society
Vancouver, BC
- $145,000 CAD / year
- Full-time
…Safety Program Managers and one (1) Family Preservation Program Manager. The Director also provides supervision and coordination to the Administrative Associate, two (2) Administrative…
Added 20 hours ago
BB
Manager, Funding
Bridgewater Bank
Calgary, AB
- Full-time
As the Manager, Funding, you will lead a team of Funding Associates and a Quality Assurance Associate who serve as the central point of contact for solicitors and notaries through closing.…
Added 20 hours ago
Manager, Taxation
KINGSTON ROSS PASNAK LLP
Edmonton, AB
Kingston Ross Pasnak LLP is the largest local, independent, full-service accounting firm in Alberta. But that doesn’t mean we’re only about spreadsheets and number crunching. When we come…
Added 20 hours ago
General Manager
Optima Living
Wetaskiwin, AB
Reporting to the Senior Director of Operations, the General Manager provides overall leadership and management of the community, ensuring high-quality care and services while maintaining…
Added 20 hours ago
Mortgage Funder, Third Party Residential Underwriting - BMBE
First National Financial
Vancouver, BC
Manager, Third Party Residential Underwriting
Added 20 hours ago
A(
Cost Accounting Manager
ADL (Amalgamated Dairies Limited)
Summerside, PE
- $85,000 to $95,000 CAD / year
- Full-time
We are looking for an experienced, hands-on Cost Accounting Manager to lead product and plant costing across ADL’s manufacturing operations.
Added 20 hours ago
EI
Design Manager-2026-101
emergiTEL Inc.
Calgary, AB
- Contract
Location: Calgary/Edmonton, AB -Hybrid ( 2-3 days per week required in Office)
Added 20 hours ago
N
Project Manager, Mechanical Engineering
NORR
Ottawa, ON
- $90,000 to $125,000 CAD / year
We are currently seeking a Project Manager to plan and manage mechanical engineering projects to ensure that all contractual commitments are met on time and within budget. As a Project…
Added 20 hours ago
N
Senior Project Manager, Electrical Engineering
NORR
Toronto, ON
- $120,000 to $170,000 CAD / year
We are currently seeking a Senior Project Manager to plan and manage electrical engineering projects to ensure that all contractual commitments are met on time and within budget. As a…
Added 20 hours ago
S
CAN - Business Analyst IV
SPECTRAFORCE
Toronto, ON
- Hybrid
Reporting to the Senior Manager, Payments Platform Capabilities, the successful candidate will play a critical role in the management and delivery of business analysis activities on…
Added 20 hours ago
S
Corporate Audit- Compliance, Vice President
SSB&T
Toronto, ON
- $110,000 to $188,750 CAD / year
- Full-time
…leader within Corporate Audit, providing independent, objective assurance over the design and effectiveness of the Bank’s compliance risk management…
Added 20 hours ago
T
Lead, SOX Controls Advisory (Contract)
Teck
Vancouver, BC
- Contract
- Hybrid
Reporting to the Manager, SOX Controls Advisory, this role is responsible for supporting Teck’s compliance with the Sarbanes Oxley Act of 2002 (SOX) and internal controls over financial…
Added 20 hours ago
RC
Business Analyst IV
Randstad Canada
Toronto, ON
- $57.18 to $60.75 CAD / hour
- Contract
Work Arrangement: Hybrid (4 days per week on-site, 1 day remote; no travel required)
Added 20 hours ago
A
Office Administration Manager
adecco
Blandford, NS
- $80,000 CAD / year
Adecco is currently hiring an Office Administration Manager to oversee daily administrative activities, support financial processes, maintain operational records, and help drive…
Added 20 hours ago
AD
Cost Accounting Manager
Amalgamated Dairies Limited
Summerside, PE
- $85,000 to $95,000 CAD / year
We are looking for an experienced, hands-on Cost Accounting Manager to lead product and plant costing across ADL's manufacturing operations.

Optima Living

Administration Manager

Vegreville, AB, Canada

Apply on jobs.dayforcehcm.com About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Sep 7, 2026

Original job description

About Optima Living
Founded in 2007 by two friends inspired by their families’ dementia journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading senior living and continuing care providers.

Today, Optima Living offers Independent Living, Assisted Living, Supportive Living, Long-Term Care, Brain Health, and Memory Care across Alberta and British Columbia. Our innovative approach includes Spark, Your Wellness, Your Way; our proprietary brain health and care model. As the only Top 10 Canadian senior living and care provider focused exclusively on Western Canada, we proudly serve more than 4,300 residents.

Guided by our North Star, Let us welcome you home™, we are committed to People, Place, and Community. With a resident-first philosophy and a focus on innovation, we are redefining aging with purpose creating communities where seniors live with dignity, connection, and joy.

Position Summary
Reporting to the General Manager, the Administration Manager oversees administrative operations, resident business functions, and community accounting, ensuring efficient processes, Human Resources support, accurate documentation and strong communication to support residents, families, and team members.

All duties and responsibilities are carried out in alignment with Optima Living’s mission, vision, and values, promoting person-centered care by respecting the uniqueness, dignity, and self-determination of residents to promote maximum personal and functional independence. These duties are performed within the framework of established organizational policies and procedures, industry best practices, while adhering to applicable regulations and standards.

Responsibilities
Leadership and Team Oversight

Provides leadership, direction and mentorship to the administration team.
Conducts and attends team meetings; serves on committees as applicable.
Ensures team members comply with all relevant Occupational Health and Safety regulations.

Core Deliverables
Admin Support

Provides confidential administrative support to the leadership team as applicable.
Ensures effective communication across functions (department) to support the operations as applicable.
Organizes team and leadership meetings, including preparing agendas, recording minutes, and distributing documentation as applicable.
Supports the General Manager in the incident and complaint reporting processes as applicable.
Supports the Community Relations Coordinator in providing tours of the community as needed.

Resident Business

Manages resident move ins and move outs, including reviewing contracts and financial records, addressing inquiries, and coordinating documentation.
Manages rent rolls, monthly statements, and resident payment transactions ensuring timely submission to the regional office.
Maintains resident comfort funds and rental adjustments for funded beds, while communicating changes to residents as needed.
Prepares and submits reports, including the daily census, Health Authority reporting, and other required documentation.

Community Accounting

Manages the accounts payable and receivable processes, including invoice submission, overdue accounts, petty cash, and payments for guest meals and suite bookings.
Acts as the main contact for financial inquiries, addressing supplier and business support service concerns.

Human Resources

Interviews and hires qualified administration personnel in consultation with the General Manager as applicable.
Assists other hiring managers in the recruitment and onboarding processes as applicable.
Supports functional leaders with benefits eligibility, tracking probationary hours, performance reviews, wage increases and incentive programs as applicable.
Maintains accurate and updated personnel records.

Optima Community Engagement

Ensures communication with residents, families and team members is managed effectively, with empathy and responsiveness.
Collaborates with other team leads within the community to ensure that goals and planned changes are monitored and reviewed.
Solicits regular resident and family feedback from surveys and other means.

Budget and Financial

Maintains budget allocation in conjunction with the General Manager.

Quality Assurance

Participates in organizational audits and quality improvement initiatives.
Maintains accurate records by ensuring necessary documentation and reporting systems are in place.

General

Promptly reports unsafe conditions, incidents, or concerns to supervisor, General Manager or Health & Safety Committee.
Identifies maintenance issues and reports them following established maintenance procedures.
Responds promptly during emergency codes in alignment with organizational standards and protocols.
Contributes to quality improvement initiatives by sharing ideas and providing feedback.
Ensures adherence to infection control policies and procedures through regular audits, observations, and investigations.
Maintains strict confidentiality of resident medical and personal information in accordance with privacy legislation.
Completes orientation upon hire and annual mandatory education as assigned.
Supports new team members through their orientation process.
Performs other duties as required to support operational needs.

Qualifications & Experience

Completion of a recognized post-secondary program is an asset.
Minimum of one (1) year office administration experience.
Experience in a residential care or mental health environment is an asset.
Knowledge of Labour and Employment Standards, including union and collective agreements, is an asset.
Ability to establish effective practices in customer service and office administration.
CPR and First Aid certification is an asset.
Energetic and supportive leader who drives team engagement and morale while consistently leading by example.
Communicates in an approachable and respectful manner with the temperament to deal tactfully and cooperatively in all interactions.
Strong written communication skills with the ability to present professional documents with clarity.
Strong organizational, planning, and problem-solving skills, with the ability to manage priorities effectively.
Ability to manage and resolve difficult and challenging situations effectively and respectfully.
Physical and mental ability to carry out the duties of the position including adherence to provincial health legislations.
Ability to safely operate equipment according to established protocols.
Computer literacy skills required.
Flexibility to work a variety of shifts.

Conditions of Employment

Clear Police Information Check
Clear Vulnerable Sector Check
Successful completion of all mandatory Provincial Health Requirements

Apply on jobs.dayforcehcm.com About employer

More about this job

Responsibilities

The Administration Manager at Optima Living will lead the administration team, manage resident move-ins and move-outs, rent rolls and payments, and community accounts. They will also support hiring, personnel records and day-to-day communication with residents and families.

Requirements

Optima Living needs at least one year of office administration experience, strong organizational and written communication skills, and computer literacy. A post-secondary program, residential care experience, CPR and First Aid, and knowledge of labour standards are assets.

Skills

Team leadership and mentorship
Office administration
Accounts payable
Accounts receivable
Petty cash
Rent roll management
Resident billing
Financial reporting
Budget allocation
HR administration
Recruitment and onboarding
Performance review coordination
Personnel records
Labour and Employment Standards
Collective agreement knowledge
Meeting coordination and minutes
Written communication
Problem solving
Priority management
Conflict resolution
Customer service
Confidentiality and privacy
Infection control awareness
Computer literacy
Quality assurance audits

Keywords

Administration Manager
office administration
administrative services manager
senior living
seniors housing
residential care
long-term care
assisted living
memory care
resident accounts
rent roll
accounts payable
accounts receivable
accounting
human resources
HR administration
personnel records
budget management
team leadership
Health Authority reporting

Seniority

Mid level

Licences and certifications

CPR
First Aid

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Work requirements

Jobs in Canada