Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 3 mins ago
RI
Manager, (Organizational) Change Management
RBC Investor Services
Toronto, ON
- Full-time
2+ years financial industry experience, preferably in Custody/FundAccounting/Shareholder Services and Investor Services/Fund Administration industry
Added 29 mins ago
SN
Cashier Manager, Hourly Part Time Flexible Shifts Greenlight Requisition
SDM New Glasgow Westville (AH MacDougall Pharmacy Ltd)
New Glasgow, NS
- Part-time
The Cash Manager manages the resources (human, physical, financial) of the Cash Department. The Cash Manager interfaces with other store departments to ensure achievement of store…
Added 29 mins ago
EG
Night Audit Manager
Easton's Group of Hotels Inc.
Toronto, ON
- Part-time
…include guest registration, bell service, security, telephone services, guest reservations, and night audit to ensure guest satisfactions and maximize hotel profitability. Ensures the…
Added 29 mins ago
Director of Business Development
Easton's Group of Hotels Inc.
Toronto, ON
…budget, the hotel marketing plan and business plan as well as financial…
Added 29 mins ago
Executive Housekeeper
Easton's Group of Hotels Inc.
Vaughan, ON
Develop and implement procedures for managing the quality of housekeeping and laundry services. Schedule routine inspections of all guest rooms and public areas to ensure furnishings, guest…
Added 29 mins ago
PA
Fleet Manager
PROVINCIAL AEROSPACE LTD
St. John's, NL
- Full-time
PAL Aviation Services is currently seeking a full-time Fleet Manager to join our team in St. John's, NL.
Added 29 mins ago
RM
Shop Foreman
Rocky Mountain Equipment
Oyen, AB
- Full-time
…You™, fulfilling our commitment to deliver product and support services for the hardworking families in Western Canada who build our communities and feed the…
Added 29 mins ago
General Manager
Optima Living
Brooks, AB
Reporting to the Senior Director of Operations, the General Manager provides overall leadership and management of the community, ensuring high-quality care and services while maintaining…
Added 29 mins ago
Administration Manager
Optima Living
Vegreville, AB
Reporting to the General Manager, the Administration Manager oversees administrative operations, resident business functions, and community accounting, ensuring efficient processes, Human…
Added 29 mins ago
Hospitality Manager
Optima Living
St. Albert, AB
Reporting to the General Manager, the Hospitality Manager is responsible for leading and coordinating dining services and housekeeping operations to ensure residents live in a safe, clean,…
Added 29 mins ago
PA
NL Air Ambulance Operations Manager
PROVINCIAL AEROSPACE LTD
St. John's, NL
- Full-time
Support the Director of Air Ambulance services in annual budgets and departmental financial analysis for Air Ambulance services
Added 29 mins ago
PA
Vendor Manager
PROVINCIAL AEROSPACE LTD
St. John's, NL · Vaughan, ON · Ottawa, ON
- Full-time
Reporting to the Vice-President of Supply Chain & Logistics, PAL Aerospace is searching for an experienced Vendor Manager to join our team at our Ottawa, ON, Toronto, ON, or St. Johns, NL…
Added 29 mins ago
RM
Regional Finance Representative
Rocky Mountain Equipment
Saskatoon, SK
- Full-time
REPORTING TO: General Manager, Operational Support
Added 29 mins ago
RM
Sales Manager
Rocky Mountain Equipment
AB
- Full-time
…You™, fulfilling our commitment to deliver product and support services for the hardworking families in Western Canada who build our communities and feed the…
Added 29 mins ago
RM
Sales Manager
Rocky Mountain Equipment
Grande Prairie, AB
- Full-time
…You™, fulfilling our commitment to deliver product and support services for the hardworking families in Western Canada who build our communities and feed the…
Added 48 mins ago
OT
Restaurant Manager
One Therapy Network
AB · Edmonton, AB
- Full-time
A&W Restaurants in Edmonton, AB, is seeking a Restaurant Manager to start immediately at our Edmonton City Centre location. (10205-101 St, Edmonton City Centre East, AB)
Added 48 mins ago
O
Principal Portfolio & Offer Manager, Professional Services
OpenText
Richmond Hill, ON
- Full-time
As a Principal Portfolio & Offer Manager, Professional Services, you will turn proven consulting expertise and successful customer engagements into repeatable, scalable service offerings.…
Added 55 mins ago
CE
Teller
Cineplex Entertainment LP
Edmonton, AB
- Part-time
…position of Office Teller, reporting to the Assistant General Manager. This position will be based at 2065, 8882 - 170th St., NW, Edmonton,…
Added 55 mins ago
Senior Product Manager, Everyday Banking
Questrade
Toronto, ON
Are a thought leader with 3-5 years of FinTech, financial services, or banking experience, leading digital product management with a specialty in core banking and financial services.
Added 55 mins ago
Senior Product Manager
Questrade
Toronto, ON
Have experience in highly regulated industries such as financial services, insurance, or healthtech
Added 55 mins ago
Senior Manager, Software Engineering
Questrade
Toronto, ON
Prior experience in financial services, banking, wealth management, or other highly regulated environments subject to strict dat
Added 55 mins ago
Senior Manager, JSOC & Threat Hunting
Questrade
Toronto, ON
The Senior Manager, JSOC & Threat Hunting is a hands-on technical leader accountable for security monitoring, incident response, threat hunting and intelligence, detection and security…
Added 55 mins ago
Senior Manager, Growth Marketing
Questrade
Toronto, ON
Have growth marketing experience within e-commerce, B2C, and/or financial services categories
Added 55 mins ago
Senior Manager, Demand Generation
Questrade
Toronto, ON
Industry Background: Prior experience within financial services, fintech, or highly regulated, tech-driven consumer environments.
Added 55 mins ago
Senior Manager, Analytics & Insights
Questrade
Toronto, ON
Prior experience in financial services, brokerage, digital banking, or high-growth tech environments.

Optima Living

Administration Manager

Vegreville, AB, Canada

Apply on jobs.dayforcehcm.com About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Sep 7, 2026

Original job description

About Optima Living
Founded in 2007 by two friends inspired by their families’ dementia journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading senior living and continuing care providers.

Today, Optima Living offers Independent Living, Assisted Living, Supportive Living, Long-Term Care, Brain Health, and Memory Care across Alberta and British Columbia. Our innovative approach includes Spark, Your Wellness, Your Way; our proprietary brain health and care model. As the only Top 10 Canadian senior living and care provider focused exclusively on Western Canada, we proudly serve more than 4,300 residents.

Guided by our North Star, Let us welcome you home™, we are committed to People, Place, and Community. With a resident-first philosophy and a focus on innovation, we are redefining aging with purpose creating communities where seniors live with dignity, connection, and joy.

Position Summary
Reporting to the General Manager, the Administration Manager oversees administrative operations, resident business functions, and community accounting, ensuring efficient processes, Human Resources support, accurate documentation and strong communication to support residents, families, and team members.

All duties and responsibilities are carried out in alignment with Optima Living’s mission, vision, and values, promoting person-centered care by respecting the uniqueness, dignity, and self-determination of residents to promote maximum personal and functional independence. These duties are performed within the framework of established organizational policies and procedures, industry best practices, while adhering to applicable regulations and standards.

Responsibilities
Leadership and Team Oversight

Provides leadership, direction and mentorship to the administration team.
Conducts and attends team meetings; serves on committees as applicable.
Ensures team members comply with all relevant Occupational Health and Safety regulations.

Core Deliverables
Admin Support

Provides confidential administrative support to the leadership team as applicable.
Ensures effective communication across functions (department) to support the operations as applicable.
Organizes team and leadership meetings, including preparing agendas, recording minutes, and distributing documentation as applicable.
Supports the General Manager in the incident and complaint reporting processes as applicable.
Supports the Community Relations Coordinator in providing tours of the community as needed.

Resident Business

Manages resident move ins and move outs, including reviewing contracts and financial records, addressing inquiries, and coordinating documentation.
Manages rent rolls, monthly statements, and resident payment transactions ensuring timely submission to the regional office.
Maintains resident comfort funds and rental adjustments for funded beds, while communicating changes to residents as needed.
Prepares and submits reports, including the daily census, Health Authority reporting, and other required documentation.

Community Accounting

Manages the accounts payable and receivable processes, including invoice submission, overdue accounts, petty cash, and payments for guest meals and suite bookings.
Acts as the main contact for financial inquiries, addressing supplier and business support service concerns.

Human Resources

Interviews and hires qualified administration personnel in consultation with the General Manager as applicable.
Assists other hiring managers in the recruitment and onboarding processes as applicable.
Supports functional leaders with benefits eligibility, tracking probationary hours, performance reviews, wage increases and incentive programs as applicable.
Maintains accurate and updated personnel records.

Optima Community Engagement

Ensures communication with residents, families and team members is managed effectively, with empathy and responsiveness.
Collaborates with other team leads within the community to ensure that goals and planned changes are monitored and reviewed.
Solicits regular resident and family feedback from surveys and other means.

Budget and Financial

Maintains budget allocation in conjunction with the General Manager.

Quality Assurance

Participates in organizational audits and quality improvement initiatives.
Maintains accurate records by ensuring necessary documentation and reporting systems are in place.

General

Promptly reports unsafe conditions, incidents, or concerns to supervisor, General Manager or Health & Safety Committee.
Identifies maintenance issues and reports them following established maintenance procedures.
Responds promptly during emergency codes in alignment with organizational standards and protocols.
Contributes to quality improvement initiatives by sharing ideas and providing feedback.
Ensures adherence to infection control policies and procedures through regular audits, observations, and investigations.
Maintains strict confidentiality of resident medical and personal information in accordance with privacy legislation.
Completes orientation upon hire and annual mandatory education as assigned.
Supports new team members through their orientation process.
Performs other duties as required to support operational needs.

Qualifications & Experience

Completion of a recognized post-secondary program is an asset.
Minimum of one (1) year office administration experience.
Experience in a residential care or mental health environment is an asset.
Knowledge of Labour and Employment Standards, including union and collective agreements, is an asset.
Ability to establish effective practices in customer service and office administration.
CPR and First Aid certification is an asset.
Energetic and supportive leader who drives team engagement and morale while consistently leading by example.
Communicates in an approachable and respectful manner with the temperament to deal tactfully and cooperatively in all interactions.
Strong written communication skills with the ability to present professional documents with clarity.
Strong organizational, planning, and problem-solving skills, with the ability to manage priorities effectively.
Ability to manage and resolve difficult and challenging situations effectively and respectfully.
Physical and mental ability to carry out the duties of the position including adherence to provincial health legislations.
Ability to safely operate equipment according to established protocols.
Computer literacy skills required.
Flexibility to work a variety of shifts.

Conditions of Employment

Clear Police Information Check
Clear Vulnerable Sector Check
Successful completion of all mandatory Provincial Health Requirements

Apply on jobs.dayforcehcm.com About employer

More about this job

Responsibilities

The Administration Manager at Optima Living will lead the administration team, manage resident move-ins and move-outs, rent rolls and payments, and community accounts. They will also support hiring, personnel records and day-to-day communication with residents and families.

Requirements

Optima Living needs at least one year of office administration experience, strong organizational and written communication skills, and computer literacy. A post-secondary program, residential care experience, CPR and First Aid, and knowledge of labour standards are assets.

Skills

Team leadership and mentorship
Office administration
Accounts payable
Accounts receivable
Petty cash
Rent roll management
Resident billing
Financial reporting
Budget allocation
HR administration
Recruitment and onboarding
Performance review coordination
Personnel records
Labour and Employment Standards
Collective agreement knowledge
Meeting coordination and minutes
Written communication
Problem solving
Priority management
Conflict resolution
Customer service
Confidentiality and privacy
Infection control awareness
Computer literacy
Quality assurance audits

Keywords

Administration Manager
office administration
administrative services manager
senior living
seniors housing
residential care
long-term care
assisted living
memory care
resident accounts
rent roll
accounts payable
accounts receivable
accounting
human resources
HR administration
personnel records
budget management
team leadership
Health Authority reporting

Seniority

Mid level

Licences and certifications

CPR
First Aid

Report this job

Work requirements

Jobs in Canada