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Added 5 mins ago
NR
Hotel manager
Northern Rustic Enterprises Ltd.
Dease Lake, BC
- From $40 CAD / hour
- Full-time
- On-site
Allocate material, human and financial resources to implement organizational policies and programs
Added 5 mins ago
NY
Restaurant assistant general manager
New York Fries
Victoria, BC
- From $42.38 CAD / hour
- Full-time
- On-site
Allocate material, human and financial resources to implement organizational policies and programs
Added 13 mins ago
TL
Box Office Duty Manager (Part Time)
TO Live
Toronto, ON
- $25.08 CAD / hour
- Part-time
…our Ticketing team in the part-time role of Box Office Duty Manager. This role consists of working evenings and weekend hours as…
Added 13 mins ago
MU
MARINE SERVICES TECHNICIAN (RTP IV)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
…engagement. The school delivers diploma, bachelor's, and graduate programs to meet this sector's needs, with an underlying focus on key ocean technologies. Operating within MI’s School of…
Added 13 mins ago
ES
Human Resources Generalist - Limited Term (12 -18 months)
Energy Safety Canada
Calgary, AB
- Full-time
Reporting to the Manager, the Human Resources (HR) Generalist will provide guidance and support on all HR related matters to ESC employees. The Generalist will lead and/or support all…
Added 30 mins ago
H
Nurse A - Registered Nurse Registered Psych Nurse
HealthCareersInSask.ca
Melville, SK
- Part-time
…your application history and talent profile being shared with Human Resources and the applicable hiring…
Added 30 mins ago
H
Pharm D Degree Senior
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: Reporting to the Manager Pharmacy Practice Support, the Pharmacist -PharmD- Degree - Senior is committed to the integration of coordinating the orientation of new pharmacy…
Added 30 mins ago
H
Pharm D Degree
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
…your application history and talent profile being shared with Human Resources and the applicable hiring…
Added 30 mins ago
H
Pharm D Degree Senior
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: Reporting to the Manager of Pharmacy Practice Support, the Pharmacist -PharmD- Degree - Senior is committed to the integration of coordinating the orientation of new…
Added 30 mins ago
H
Pharm D Degree
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
…your application history and talent profile being shared with Human Resources and the applicable hiring…
Added 42 mins ago
K
Contract Logistics Human Resources Manager - 3p - 11p
Kuehne+Nagel
Montreal, QC
- Full-time
…Montreal-Nord, QC site located on Bd Albert-Hudon is looking for a new Human Resources Manager, 2nd Shift to join our Contract Logistics…
Added 45 mins ago
M
Manager, Investment Marketing
Manulife
Toronto, ON
- Full-time
The Manager, Investment Marketing is responsible for developing, producing, and communicating the firm’s investment capabilities and product messaging across business channels. This role…
Added 45 mins ago
Project Controls Specialist
BWXT
Peterborough, ON
…Project Controls Specialist will collaborate with the Project Manager or be delegated the responsibility for various, project or change, initiation aspects such as: scheduling (structure,…
Added 45 mins ago
Project Coordinator
BWXT
Peterborough, ON
Support ensuring resources (human and other) are properly assigned for satisfactory contract execution.
Added 45 mins ago
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Labour Relations Coordinator
Ledcor
Edmonton, AB
- Full-time
Minimum 2 years of experience in Human Resources, Labour Relations, or a related field; exposure to a unionized environment is a significant asset
Added 45 mins ago
Technical Architect Contracts (Computer Services Officer 4)
The Government of Nova Scotia
Halifax, NS
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Added 45 mins ago
SD
Assistant Front Store Manager, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 45 mins ago
SD
Assistant Front Store Manager, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
- Part-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 45 mins ago
SD
Front Store Manager, Salaried Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Baie Verte, NL
- Part-time
The Front Store Manager (FSM) is responsible for managing the overall Front Store’s performance. The Front Store includes all areas of the store, including cosmetics, excluding Pharmacy.…
Added 45 mins ago
W
Analyst, People Partner
Walmart
Mississauga, ON
- Full-time
This role is also responsible for assisting HRBPs with the administration of annual HR programs such as PEP, AIT, and talent reviews, as well as supporting reorganization projects as…
Added 45 mins ago
Executive Director, Experiential Learning & Professional Development
University of Toronto
Toronto, ON
…duplication, and operation of growing units in relation to human resources, finance, space planning, facilities management and information…
Added 45 mins ago
Manager, ISI Office & Programs
University of Toronto
Toronto, ON
…research leadership, external partnerships, budget and finance, human resources, and proposal…
Added 1 hour ago
HR
Store Manager
Harry Rosen
Vaughan, ON
- Full-time
Formalized Education Reimbursement and ongoing support from your assigned coach/manager.
Added 1 hour ago
UM
Human Resources Advisor
Ubisoft Montréal
Quebec, QC
- Full-time
Answer employee and manager questions about human resources policies, programs and processes;
Added 1 hour ago
FG
Account Manager
Flynn Group of Companies
AB · Edmonton, AB
- Full-time
…However, all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s…

Optima Living

Administration Manager - Part Time

Sherwood Park, AB, Canada

Part-time

Apply About employer

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Job details

Job type: Part-time
Posting language: English
Posted: Oct 9, 2026

Original job description

About Optima Living
Founded in 2007 by two friends inspired by their families’ dementia journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading senior living and continuing care providers.

Today, Optima Living offers Independent Living, Assisted Living, Supportive Living, Long-Term Care, Brain Health, and Memory Care across Alberta and British Columbia. Our innovative approach includes Spark, Your Wellness, Your Way; our proprietary brain health and care model. As the only Top 10 Canadian senior living and care provider focused exclusively on Western Canada, we proudly serve more than 6,000 residents.

Guided by our North Star, Let us welcome you home™, we are committed to People, Place, and Community. With a resident-first philosophy and a focus on innovation, we are redefining aging with purpose creating communities where seniors live with dignity, connection, and joy.

Position Summary
Reporting to the General Manager, the Administration Manager oversees administrative operations, resident business functions, and community accounting, ensuring efficient processes, Human Resources support, accurate documentation and strong communication to support residents, families, and team members.

All duties and responsibilities are carried out in alignment with Optima Living’s mission, vision, and values, promoting person-centered care by respecting the uniqueness, dignity, and self-determination of residents to promote maximum personal and functional independence. These duties are performed within the framework of established organizational policies and procedures, industry best practices, while adhering to applicable regulations and standards.

Responsibilities
Leadership and Team Oversight

Provides leadership, direction and mentorship to the administration team.
Conducts and attends team meetings; serves on committees as applicable.
Ensures team members comply with all relevant Occupational Health and Safety regulations.

Core Deliverables
Admin Support

Provides confidential administrative support to the leadership team as applicable.
Ensures effective communication across functions (department) to support the operations as applicable.
Organizes team and leadership meetings, including preparing agendas, recording minutes, and distributing documentation as applicable.
Supports the General Manager in the incident and complaint reporting processes as applicable.
Supports the Community Relations Coordinator in providing tours of the community as needed.

Resident Business

Manages resident move ins and move outs, including reviewing contracts and financial records, addressing inquiries, and coordinating documentation.
Manages rent rolls, monthly statements, and resident payment transactions ensuring timely submission to the regional office.
Maintains resident comfort funds and rental adjustments for funded beds, while communicating changes to residents as needed.
Prepares and submits reports, including the daily census, Health Authority reporting, and other required documentation.

Community Accounting

Manages the accounts payable and receivable processes, including invoice submission, overdue accounts, petty cash, and payments for guest meals and suite bookings.
Acts as the main contact for financial inquiries, addressing supplier and business support service concerns.

Human Resources

Interviews and hires qualified administration personnel in consultation with the General Manager as applicable.
Assists other hiring managers in the recruitment and onboarding processes as applicable.
Supports functional leaders with benefits eligibility, tracking probationary hours, performance reviews, wage increases and incentive programs as applicable.
Maintains accurate and updated personnel records.

Optima Community Engagement

Ensures communication with residents, families and team members is managed effectively, with empathy and responsiveness.
Collaborates with other team leads within the community to ensure that goals and planned changes are monitored and reviewed.
Solicits regular resident and family feedback from surveys and other means.

Budget and Financial

Maintains budget allocation in conjunction with the General Manager.

Quality Assurance

Participates in organizational audits and quality improvement initiatives.
Maintains accurate records by ensuring necessary documentation and reporting systems are in place.

General

Promptly reports unsafe conditions, incidents, or concerns to supervisor, General Manager or Health & Safety Committee.
Identifies maintenance issues and reports them following established maintenance procedures.
Responds promptly during emergency codes in alignment with organizational standards and protocols.
Contributes to quality improvement initiatives by sharing ideas and providing feedback.
Ensures adherence to infection control policies and procedures through regular audits, observations, and investigations.
Maintains strict confidentiality of resident medical and personal information in accordance with privacy legislation.
Completes orientation upon hire and annual mandatory education as assigned.
Supports new team members through their orientation process.
Performs other duties as required to support operational needs.

Qualifications & Experience

Completion of a recognized post-secondary program is an asset.
Minimum of one (1) year office administration experience.
Experience in a residential care or mental health environment is an asset.
Knowledge of Labour and Employment Standards, including union and collective agreements, is an asset.
Ability to establish effective practices in customer service and office administration.
CPR and First Aid certification is an asset.
Energetic and supportive leader who drives team engagement and morale while consistently leading by example.
Communicates in an approachable and respectful manner with the temperament to deal tactfully and cooperatively in all interactions.
Strong written communication skills with the ability to present professional documents with clarity.
Strong organizational, planning, and problem-solving skills, with the ability to manage priorities effectively.
Ability to manage and resolve difficult and challenging situations effectively and respectfully.
Physical and mental ability to carry out the duties of the position including adherence to provincial health legislations.
Ability to safely operate equipment according to established protocols.
Computer literacy skills required.
Flexibility to work a variety of shifts.

Conditions of Employment

Clear Police Information Check
Clear Vulnerable Sector Check
Successful completion of all mandatory Provincial Health Requirements

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More about this job

Responsibilities

The Administration Manager oversees daily administrative operations, resident business functions, and community accounting to ensure efficient facility processes. They also provide leadership to the administration team and support human resources activities including recruitment and onboarding.

Requirements

Candidates should have at least one year of office administration experience and a post-secondary education is considered an asset. Strong organizational skills, computer literacy, and the ability to communicate effectively in a residential care environment are required.

Skills

Office Administration
Leadership
Financial Management
Human Resources
Customer Service
Communication
Problem-solving
Organizational Skills
Accounting
Record Keeping
Conflict Resolution
Computer Literacy
Team Mentorship
Regulatory Compliance
Infection Control

Visa sponsorship

Not detected in the job text

Keywords

Administration
Senior Living
Residential Care
Accounts Payable
Accounts Receivable
Human Resources
Recruitment
Onboarding
Budgeting
Quality Assurance
Occupational Health and Safety
Resident Relations
Contract Management
Reporting
Privacy Legislation
Infection Control
First Aid
CPR
Office Management
Team Leadership

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