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Added 4 mins ago
MU
Frosh Development Specialist
McGill University
Brown Student Serv.
- Part-time
…The incumbent assists student societies in their respective operations as well as in their collaborative efforts with the University administration for an effective and safe Frosh. This…
Added 4 mins ago
BU
Administrative Coordinator, Co-op Education & Workplace Partnerships
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
The Administrative Coordinator conducts audits, manages records, monitors data quality, prepares operational and statistical reports, and provides analytical support to inform departmental…
Added 49 mins ago
Coordinator, Logistics & Administration
Talent Acquisition - Achev
Richmond Hill, ON
The Coordinator, Logistics & Administration, reports to the Manager and will supervise the administrative/reception and assessment staff at York Simcoe Durham locations to ensure smooth…
Added 49 mins ago
Service Coordinator Contract (12 month contract)
Levitt-Safety
Calgary, AB
As the Service Coordinator, you’ll play an important role in supporting our branch and regional operations team through a 12-month contract opportunity. You’ll help coordinate technicians,…
Added 1 hour ago
OP
Supply Chain Coordinator
ORA Partenaires
London, ON
- Full-time
The successful candidate will work closely with major customers and various internal departments to ensure smooth daily operations, cost optimization, and the maintenance of high service…
Added 8 hours ago
S
Youth and Family Counsellor, Mental Health Program - BC Children’s Hospital
Sanya’k̓ula
Vancouver, BC
- Full-time
The Youth and Family Counsellor (YFC) reports operationally to the Clinical Nurse Coordinator at BC Children's Hospital Mental Health and is responsible for maintaining a physically and…
Added 8 hours ago
RP
Coordinator, Digital Communications
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Coordinator, Digital Communications - Contract
Added 9 hours ago
UO
Administrative Manager
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Supports the AD in overseeing administrative operations of the EDI&SE Office and advancing the office’s internal and external relationships
Added 9 hours ago
UO
Instructional Support Coordinator
University of Waterloo
Waterloo, ON · William M. Tatham Centre
- Full-time
The internal posting deadline for this position is Thursday, November 19, 2026 at 11:59PM
Added 9 hours ago
UO
Administrative Coordinator
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Reporting to the Administrative Manager (AM), the Administrative Coordinator (AC) – Women in Mathematics (WiM) is leading WiM’s Directed Reading & Research Program (DRP) by ensuring the…
Added 9 hours ago
UO
Undergraduate Program Coordinator and Advisor
University of Waterloo
Waterloo, ON
- Full-time
Internal posting expires November 19th at 11:59 PM
Added 10 hours ago
CA
Human Resources Coordinator
Confidate App
Montreal, QC
- Full-time
Role Description The Human Resources Coordinator is a full-time, on-site role based in Montreal, QC. This position supports daily HR operations, including maintaining employee records,…
Added 11 hours ago
Sales Manager
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
Manage working relationships with all internal support departments (logistics, Operations, Finance, COM, POM ) through regular touch bases.
Added 11 hours ago
E
Scheduling and Attendance Coordinator (SAC) - Full-Time (FT) - Countryside
Extendicare
Sudbury, ON · Axm - Countryside
- Full-time
Reporting to the Operations Manager, the Scheduling and Attendance Coordinator is responsible for maintaining work schedules, tracking time and attendance for all scheduled employees at a…
Added 11 hours ago
GC
Lead Environment, Water Compliance
Glencore Canada
Sparwood, BC
- $108,000 to $127,000 CAD / year
- Full-time
EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada.
Added 11 hours ago
SC
Technical Specifications Coordinator
SYSTRA Canada
Montreal, QC
- Full-time
…procurement, and project controls, the Technical Specifications Coordinator will lead the development, coordination, integration, and quality assurance of technical specifications across…
Added 13 hours ago
LH
2600003008 - Facilitator/Coordinator Paramedic Progm
Lakeridge Health
Centre Wellington, ON
- Internship
Must have a satisfactory performance record;
Added 13 hours ago
HR
Sr Sales and Operations Coordinator
Herc Rentals
Toronto, ON
- Full-time
…currently seeking a highly organized and proactive Senior Sales & Operations Coordinator to join our growing team. This is a key branch position responsible for coordinating equipment…
Added 13 hours ago
LH
Coordinator
Lookout Housing and Health
Vancouver, BC
- Full-time
The Coordinator assists in overseeing the daily operations of Lookout residential, shelter, and outreach programs. Under the direction of the Program Manager, this position provides…
Added 14 hours ago
GC
Project Coordinator Co-Op
Game Companies
Vancouver, BC
- Full-time
The Project Coordinator Co-Op keeps Kabam's Creative Services (CS) team organized and running smoothly. CS produces marketing creative (key art, UA ads, video, social assets) for multiple…
Added 14 hours ago
EA
Coordinator, Volunteer Program
Engineers and Geoscientists BC
Burnaby, BC
- Full-time
The Coordinator, Volunteer Program is responsible for supporting the organization's volunteer program operations and program delivery. This includes involvement in recruitment, screening,…
Added 15 hours ago
Y
Project Administrator – Remediation
YORK1
Vaughan, ON
- Other
Receive and input costs form operations team daily work records
Added 15 hours ago
MC
Fund Development & Donor Relations Coordinator
MaKami College
Calgary, AB
- Full-time
Minimum two years of experience in a coordinator, administrative, operations, donor services, post-secondary, nonprofit, or customer-service role.
Added 15 hours ago
DG
Civil Project Coordinator
Dawson Group
Kamloops, BC
- Full-time
Dawson Civil is looking for a Project Coordinator who has a team-oriented mindset, and the ability to work effectively in a fast-paced construction environment.
Added 15 hours ago
PD
Manager, Transitional Housing
Phoenix Drug & Alcohol Recovery and Education Society
Surrey, BC
- Full-time
Supervision of: Transitional Housing Coordinator, TH Case Managers, TH Program Assistants

Optima Living

Concierge - Part Time

Calgary, AB, Canada

Part-time

Apply on jobs.dayforcehcm.com About employer

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Job details

Job type: Part-time
Posting language: English
Posted: Sep 29, 2026

Original job description

About Optima Living
Founded in 2007 by two friends inspired by their families’ dementia journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading senior living and continuing care providers.

Today, Optima Living offers Independent Living, Assisted Living, Supportive Living, Long-Term Care, Brain Health, and Memory Care across Alberta and British Columbia. Our innovative approach includes Spark, Your Wellness, Your Way; our proprietary brain health and care model. As the only Top 10 Canadian senior living and care provider focused exclusively on Western Canada, we proudly serve more than 4,300 residents.

Guided by our North Star, Let us welcome you home™, we are committed to People, Place, and Community. With a resident-first philosophy and a focus on innovation, we are redefining aging with purpose creating communities where seniors live with dignity, connection, and joy.

Position Summary 
Reporting to the General Manager or Administration Manager, the Concierge creates a warm, welcoming experience for residents, visitors, and team members, while supporting smooth day-to-day community operations. This role manages inquiries, assists with move-in coordination, administrative tasks, and provides customer service that reflects Optima’s hospitality-focused environment. 

All duties and responsibilities are carried out in alignment with Optima Living’s mission, vision, and values, promoting person-centered care by respecting the uniqueness, dignity, and self-determination of residents to promote maximum personal and functional independence. These duties are performed within the framework of established organizational policies and procedures, industry best practices, while adhering to applicable regulations and standards.

Responsibilities

Greets residents, visitors, and team members warmly and professionally, fostering a friendly and welcoming environment. 
Manages incoming calls and inquiries, directing visitors and contractors to appropriate individuals as needed. 
Ensures the visitor sign-in and sign-out process is properly followed. 
Manages and tracks the incoming and outgoing of courier packages for the community and residents (excluding medications). 
Supports meetings, event scheduling, equipment bookings and catering requests as needed. 
Assists with coordination of move ins and move outs as applicable. 
Assists with the coordination of resident appointments and arranging transportation as applicable. 
Supports the Community Relations Coordinator in scheduling and providing tours of the community as applicable. 
Reports any issues with the functioning of office equipment as needed. 
Participates in organizational initiatives and projects as needed. 
Assists with emergency procedures and safety protocols. 
Coordinates with the General Manager or designate to address issues related to restricted or denied home access. 
Performs administrative tasks such as filing, maintaining records, recording meeting minutes and completing reference check documentation as needed. 
Provides confidential administrative support to the leadership team as applicable. 
Ensures smooth information flow and timely communication across the community to support program and meeting goals as applicable. 
Supports in organizing team and leadership meetings, including preparing agendas, recording minutes, and distributing documentation as applicable. 
Supports the General Manager in the incident and complaint reporting processes as applicable. 
Promptly reports unsafe conditions, incidents, or concerns to supervisor, General Manager or Health & Safety Committee. 
Identifies maintenance issues and reports them following established maintenance procedures. 
Responds promptly during emergency codes in alignment with organizational standards and protocols. 
Contributes to quality improvement initiatives by sharing ideas and providing feedback. 
Demonstrates knowledge of and compliance with Occupational Health and Safety regulations. 
Ensures adherence to infection control policies and procedures through regular audits, observations, and investigations. 
Maintains strict confidentiality of resident medical and personal information in accordance with privacy legislation. 
Completes orientation upon hire and annual mandatory education as assigned. 
Supports new team members through their orientation process. 
Participates in team meetings and stays informed on relevant internal communications. 
Performs other duties as required to support operational needs.

Qualifications & Experience 

Minimum of one (1) year experience in an administrative or similar role. 
Completion of a recognized post-secondary program is an asset 
Experience in a residential care or mental health environment is an asset. 
Communicates in an approachable and respectful manner with the temperament to deal tactfully and cooperatively in all interactions. 
Strong written communication skills with the ability to present professional documents with clarity. 
Demonstrates the ability to effectively organize, prioritize and problem solve.  
Ability to work independently and in cooperation with others. 
Ability to manage and resolve difficult and challenging situations effectively and respectfully. 
Physical and mental ability to carry out the duties of the position including adherence to provincial health legislations. 
Ability to safely operate equipment according to established protocols. 
Computer literacy skills required. 
Flexibility to work a variety of shifts.

Conditions of Employment

Clear Police Information Check
Clear Vulnerable Sector Check
Successful completion of all mandatory Provincial Health Requirements

Apply on jobs.dayforcehcm.com About employer

More about this job

Responsibilities

The Concierge provides a welcoming experience for residents and visitors while managing daily administrative tasks and community operations. They assist with move-in coordination, handle inquiries, and support the leadership team with various office duties.

Requirements

Candidates must have at least one year of experience in an administrative or similar role and possess strong communication and organizational skills. Proficiency in computer use and the ability to work flexible shifts are required, along with a clear police and vulnerable sector check.

Skills

Customer Service
Administrative Support
Communication
Problem Solving
Organization
Computer Literacy
Conflict Resolution
Record Keeping
Event Coordination
Safety Protocols
Confidentiality
Interpersonal Skills

Visa sponsorship

Not detected in the job text

Keywords

Concierge
Administrative
Senior Living
Customer Service
Front Desk
Operations
Resident Care
Hospitality
Office Equipment
Safety Protocols
Infection Control
Documentation
Scheduling
Communication
Confidentiality
Health and Safety
Community Relations
Transportation Coordination

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Work requirements

Jobs in Canada