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Added 9 mins ago
SC
Health and Safety Coordinator – Alto Project
SYSTRA Canada
Montreal, QC
- Full-time
Reporting to the Health and Safety Manager, the coordinator oversees the implementation and monitoring of SYSTRA’s HSE requirements and ALTO project field investigations. Based along the…
Added 24 mins ago
Client Service Coordinator
Bayshore
Sudbury, ON
Are you passionate about making a difference in patient care? Join our dynamic team as a Client Scheduling Coordinator and be the vital link between patients, families, and healthcare…
Added 24 mins ago
AI
Sales Coordinator (Bilingual)
Apotex Inc.
Montreal, QC
- $63,482 to $105,804 CAD / year
- Full-time
The Sales Coordinator supports sales activities and day-to-day operations across the Canadian Sales organization. Working closely with Sales, Marketing, Finance, Medical, Regulatory and…
Added 24 mins ago
A
Traffic And Customs Coordinator
Actalent
Mississauga, ON
- $40 to $45 CAD / hour
- Contract
The Traffic and Customs Coordinator is responsible for ensuring compliance with all transportation-related activities to make products available to customers. This includes planning,…
Added 24 mins ago
OR
Bookkeeping, Administration & Social Media Coordinator
Ohata Resource Canada Inc.
Richmond, BC
- $22 to $28 CAD / hour
- Full-time
Assist management with scheduling, record keeping, document preparation, and general office duties.
Added 24 mins ago
M
Project Coordinator / Administrator - Aeroderivative Gas Turbine Controls R&D
MANNARINO
Montreal, QC
- Full-time
Experience with SAP CATS, document-management systems, SharePoint, and Microsoft Teams.
Added 39 mins ago
A
Sales Coordinator
Apotex
Montreal, QC
- $63,482 to $105,804 CAD / year
The Sales Coordinator supports sales activities and day-to-day operations across the Canadian Sales organization. Working closely with Sales, Marketing, Finance, Medical, Regulatory and…
Added 54 mins ago
AC
Hearings Coordinator
Alberta College of Pharmacy
Edmonton, AB
- Full-time
Promptly and accurately communicate tribunal orders to internal teams for awareness, and document adherence requirements in the information management system to enable timely monitoring and…
Added 1 hour ago
Coordinator - Digital Construction
Pomerleau
Vancouver, BC
…for design-construction excellence and problem solving. As a Coordinator - Digital Construction, you will play a key role in helping invent the future of design and construction by…
Added 1 hour ago
TS
Project Coordinator
Third Space Properties
Vancouver, BC
- Full-time
…arm of a values-based property investment, development and management company based in Vancouver. We are a new company with a talented team of experienced people who love this city and want…
Added 1 hour ago
Project Engineer
Kiewit
Calgary, AB · Edmonton, AB
The Project Engineer will support construction activities by planning, organizing and implementing those management duties (i.e. engineering interface, subcontract and materials management,…
Added 1 hour ago
TS
Project Coordinator
Third Space Properties Inc.
Vancouver, BC · Greater Vancouver, BC
- Full-time
…arm of a values-based property investment, development and management company based in Vancouver. We are a new company with a talented team of experienced people who love this city and want…
Added 1 hour ago
QM
Coordonnateur(trice) debutant(e) des déductions et des reclamations / Junior Deductions & Claims
Quantum Management Services Ltd.
Montreal, QC
- $55,000 CAD / year
- Contract
Position: Junior Deductions & Claims Coordinator
Added 1 hour ago
S
Quality Coordinator – ALTO project / Cadence
SYSTRA
Montreal, QC
- Full-time
Support the Quality Manager in developing, implementing, maintaining and continuously improving the design quality management system.
Added 1 hour ago
UT
Business System Analyst #26-28193
US Tech Solutions
Toronto, ON
- $85 to $90 CAD / hour
- Contract
…adding a Business Systems Analyst V / Engineering Delivery Coordinator to a growing team of roughly 18 engineering, architecture, product, and business…
Added 1 hour ago
3S
Credit Coordinator / Administrative Assistant - 1 year contract
3 Step Recruitment Inc.
Dorval, QC
- Contract
Our client, a leader in industrial pipe, valve and fitting distribution, is seeking a coordinator to support credit and collection operations and provide administrative assistance to the…
Added 1 hour ago
IM
MEP Project Manager
Iron Maple
Halifax, NS
- Full-time
Own project document control in Procore, keeping the file structure organized and updated daily in Iron Maple’s prescribed format, and keeping plans and drawing lists current for the…
Added 1 hour ago
ER
Biomedical Equipment Technician
EFW Radiology
Calgary, AB
- Full-time
Ability to provide technical guidance and feedback to the Quality Assurance Coordinator and Quality Management Manager on equipment issues.
Added 1 hour ago
Quality & Regulatory Coordinator
Trudell Medical Group
London, ON
…looking for a detail-oriented, proactive, Quality & Regulatory Coordinator who brings strong organizational skills, analytical thinking, and a commitment to continuous improvement. You'll…
Added 1 hour ago
UO
Research Coordinator
University of Alberta
Edmonton, AB
- Full-time
…including online meeting, training, timesheet, project/task management, document management and CTMS…
Added 2 hours ago
IC
Business System Analyst
Infotek Consulting Inc.
Toronto, ON · Greater Toronto Area, Canada
- $80 to $95 CAD / hour
- Contract
Document key requirements and decisions in clear, concise artifacts that support execution and continuity.
Added 2 hours ago
TI
IT - Bus Systems Analyst V
TekStaff IT Solutions
Toronto, ON
- Contract
Document key requirements and decisions in clear, concise artifacts that support execution and continuity.
Added 2 hours ago
O
Sr. Interface Coordinator
ONxpress
Toronto, ON
- Full-time
The ONxpress Civils Contractor General Partnership, a partnership between FCC Canada Limited and Aecon Infrastructure Management Inc., is a multidisciplinary Civils Joint Venture (CJV) team…
Added 3 hours ago
Invigilator
McGill University
Montreal, QC · Redpath Library
Reports student issues to the Exam Coordinator in a timely manner. Ensures that students comply with all exam regulations.
Added 3 hours ago
PF
Executive Assistant
Partners for Affordable Housing
Calgary, AB
- Full-time
The Executive Assistant & Governance Coordinator provides dedicated, confidential executive support to the CEO and coordinates the administrative activities that support Partners' Board of…

Optima Living

Project Coordinator - Construction

Calgary, AB, Canada

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Job details

Experience: Minimum 2–4 years of experience supporting construction, development, infrastructure, or capital projects
Posting language: English
Posted: Nov 5, 2026

Original job description

About Optima Living

Founded in 2007 by two friends inspired by their families’ dementia journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading senior living and continuing care providers. Today, Optima Living offers Independent Living, Assisted Living, Supportive Living, Long-Term Care, Brain Health, and Memory Care across Alberta and British Columbia. Our innovative approach includes Spark, Your Wellness, Your Way; our proprietary brain health and care model. As the only Top 10 Canadian senior living and care provider focused exclusively on Western Canada, we proudly serve more than 6000 residents.

Guided by our North Star, Let us welcome you home™, we are committed to People, Place, and Community. With a resident-first philosophy and a focus on innovation, we are redefining aging with purpose creating communities where seniors live with dignity, connection, and joy.

Profile Summary

The Project Coordinator plays a critical role in supporting the successful execution of multiple development and construction projects within Optima Living’s growing portfolio. This position is responsible for coordinating project documentation, tracking key deliverables, maintaining project systems, and supporting communication between internal stakeholders, consultants, contractors, and external partners.

Working closely with the Director of Development, the Project Coordinator helps ensure projects remain organized, compliant, and on schedule through effective administrative coordination and proactive project support.

This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and enjoys working across multiple concurrent projects.

Responsibilities

Project Coordination & Administration

Maintain and update project documentation, logs, trackers, and reporting tools across multiple development projects
Coordinate and maintain RFI logs, drawing logs, permit trackers, change logs, action item lists, and closeout documentation
Prepare, organize, and distribute meeting agendas, meeting minutes, and follow-up action items
Assist with project scheduling, milestone tracking, and coordination of project deliverables
Support permit submission processes and track approvals, renewals, and jurisdictional requirements
Maintain organized project filing systems within SharePoint, Procore, or other project management platforms
Coordinate document control processes to ensure project records remain accurate and current

Stakeholder & Consultant Coordination

Support communication and coordination between consultants, contractors, vendors, and internal stakeholders
Assist in coordinating design meetings, project reviews, and consultant deliverables
Track outstanding items and follow up with project stakeholders to ensure timely completion
Support preparation of project dashboards, status reports, and presentations for leadership and investors
Assist the Development team with procurement coordination, project onboarding, and administrative project setup

Project Tracking & Reporting

Monitor project documentation and ensure records are aligned with established processes and standards
Assist with tracking project budgets, invoices, change orders, and project-related documentation
Support the Development team in preparing reports, summaries, and project updates
Identify administrative gaps or process inefficiencies and recommend improvements where appropriate
Ensure confidentiality and professionalism when handling sensitive business and project information

Qualifications & Experience

Diploma or degree in Construction Management, Project Management, Business Administration, Engineering, Architecture, or a related field
Minimum 2–4 years of experience supporting construction, development, infrastructure, or capital projects
Experience working in real estate development, construction, healthcare, seniors living, or a related industry is considered an asset
Strong understanding of project coordination processes, document control, and project administration
Experience using project management and collaboration platforms such as Procore, SharePoint, Microsoft Project, or similar systems
Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint
Ability to manage multiple competing priorities in a fast-paced environment
Strong written and verbal communication skills with exceptional attention to detail
Experience supporting multi-site or large-scale projects is considered an asset

Competencies

Exceptional organizational and time management skills
Strong attention to detail and accuracy
Ability to work collaboratively with cross-functional teams
Proactive and solutions-oriented mindset
Strong follow-through and accountability
Ability to adapt to changing priorities and project demands

Conditions of Employment:

Clear Police Information Check
Clear Vulnerable Sector Check

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More about this job

Responsibilities

The Project Coordinator is responsible for maintaining project documentation, logs, and trackers while supporting communication between internal stakeholders, consultants, and contractors. They assist the Development team with scheduling, permit tracking, and ensuring project records remain accurate and compliant.

Requirements

Candidates must have a diploma or degree in Construction Management, Project Management, or a related field. A minimum of 2–4 years of experience in construction or development project administration is required.

Skills

Project coordination
Document control
Procore
SharePoint
Microsoft Office Suite
Permit tracking
Budget tracking
Stakeholder management
Reporting
Construction management
Scheduling
Procurement coordination
Data entry
Communication
Time management
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Construction Management
Project Management
Development
Procore
SharePoint
Microsoft Project
Document Control
Permit Tracking
RFI Logs
Change Orders
Budget Tracking
Stakeholder Coordination
Seniors Living
Healthcare
Capital Projects
Reporting
Procurement
Administrative Coordination
Infrastructure
Compliance

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