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Added 5 hours ago
RB
Lead System Administrator
Royal Bank of Canada
Toronto, ON
- Full-time
Reporting to the Senior Manager, this role is responsible for assessing, researching, and analyzing business and technical application requirements to support and resolve systems issues…
Added 12 hours ago
L
Ken's Auto Recyclers is hiring Administrative Assistant with LMIA
LMIA.CA
BC · British Columbia, Canada
- Contract
Added 13 hours ago
Scheduler (18-Month Contract)
PCL Construction
Calgary, AB
As a Scheduler (18-Month Contract) for PCL Construction Management Inc. in Calgary, Alberta, you’ll have the opportunity to support the development, maintenance and communication of project…
Added 13 hours ago
CS
human resources generalist
Commercial Spring & Tool Company Limited
Mississauga, ON
- Full-time
Added 20 hours ago
Scheduler
Optima Living
Calgary, AB
…personal mission has grown into one of Western Canada’s leading senior living and continuing care…
Added 20 hours ago
Project Controls/Scheduler Specialist - Site Projects
BWXT
Port Elgin, ON
Added 22 hours ago
B
Senior Maintenance Planner Scheduler
BGIS
ON · Ontario, Canada
- Full-time
Under general direction of the Operations Manager, the Senior Maintenance Planner Scheduler role is critical to ensuring the uptime and reliability of our fulfillment center operations by…
Added 1 day ago
Senior Scheduler
Pomerleau
Vancouver, BC
As a Senior Scheduler working in the Technical Office team at Pomerleau Construction, you will play a pivotal role driving collaboration and communication as it relates to scheduling…
Added 1 day ago
Senior Scheduler
Pomerleau
Ottawa, ON
As a Senior Scheduler working in the Technical Office team at Pomerleau Construction, you will play a pivotal role driving collaboration and communication as it relates to scheduling…
Added 1 day ago
Scheduler
Pomerleau
Ottawa, ON
As a Senior Scheduler working in the Technical Office team at Pomerleau Construction, you will play a pivotal role driving collaboration and communication as it relates to scheduling…
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Added 1 day ago
MG
Sr. Project Manager - Transit
MYR Group
Edmonton, AB
- Full-time
WPE is seeking a highly experienced Senior Project Manager to lead and oversee the delivery of assigned Power and Systems work packages on the Capital Line South Extension project in…
Added 1 day ago
WP
Sr. Project Manager - Transit
Western Pacific Enterprises LTD
AB · Edmonton, AB
- Full-time
WPE is seeking a highly experienced Senior Project Manager to lead and oversee the delivery of assigned Power and Systems work packages on the Capital Line South Extension project in…
Added 1 day ago
S
Senior Planner/Scheduler
Stantec
Calgary, AB
- Full-time
We are seeking an experienced Senior Planner / Scheduler to join our Energy & Resources team. This role is responsible for developing, maintaining, analyzing, and optimizing project…
Added 1 day ago
M
Senior Master Scheduler
MDA
Brampton, ON
- Full-time
The Sr. Master Scheduler is responsible for developing and maintaining the Master Production Schedule (MPS) to support program commitments and manufacturing execution. In a New Product…
Added 1 day ago
FT
Project Manager – Operations & Innovation
Footage Tools Inc.
Vaughan, ON
- Internship
From time to time, senior leadership will hand you an important cross-functional problem or initiative that needs structure. You will clarify the objective, build the plan, coordinate…
Added 3 days ago
C
Senior ORACLE DBA
Cognizant
Toronto, ON
- Full-time
…space, alert logs (Oracle) or diagnostic logs (DB2), and job/scheduler status using OEM, DB2 Health Monitor, or third-party tools…
Added 3 days ago
M
Scheduler
MIGSO-PCUBED
Toronto, ON
- Full-time
As a Scheduler, you will work within our global team of Project Management Consultants to deliver value. You will engage with key stakeholders and represent the MP brand. This role will…
Added 3 days ago
CO
Senior Project Controls Scheduler
City of Calgary
Calgary, AB
- $46.21 to $61.78 CAD / hour
- Full-time
The Senior Project Controls Scheduler plays a key role in leading project scheduling efforts, ensuring successful execution of projects within scope, budget, and timeline by integrating…
Added 4 days ago
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Operations Maintenance Lead
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Sarnia, ON
- Full-time
…mentoring them throughout their progression phases toward becoming Senior…
Added 4 days ago
PL
Project Manager - PL#60915
Peter Lucas
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- Full-time
Provide clear, concise, and timely reporting to site leadership and senior management
Added 4 days ago
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Senior IT Developer- Java, Springboot
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The Mass and Core Payment Technology Team is looking for a Senior IT Developer to contribute to the applications build from scratch as well as maintain them.
Added 4 days ago
TP
Scheduler/Administrative Support
Trinity Place Foundations
Calgary, AB
- Full-time
Reporting to the Office Manager, the Scheduler/Administrative support provides exceptional customer service to clients, families, visitors and external parties. This position is also…
Added 4 days ago
B
Site Manager
Brenntag
Leduc, AB
- $110,000 to $125,000 CAD / year
- Full-time
This position reports directly to the Senior Operations Manager West. Positions reporting to this role may or may not include the following (varies by District): Shift Supervisor;…
Added 4 days ago
S
Operations Maintenance Lead
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…mentoring them throughout their progression phases toward becoming Senior…

Optima Living

Scheduler

Calgary, AB, Canada

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Job details

Posting language: English
Posted: Aug 26, 2026

Original job description

About Optima Living
Founded in 2007 by two friends inspired by their families’ dementia journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading senior living and continuing care providers.

Today, Optima Living offers Independent Living, Assisted Living, Supportive Living, Long-Term Care, Brain Health, and Memory Care across Alberta and British Columbia. Our innovative approach includes Spark, Your Wellness, Your Way; our proprietary brain health and care model. As the only Top 10 Canadian senior living and care provider focused exclusively on Western Canada, we proudly serve more than 6,000 residents.

Guided by our North Star, Let us welcome you home™, we are committed to People, Place, and Community. With a resident-first philosophy and a focus on innovation, we are redefining aging with purpose creating communities where seniors live with dignity, connection, and joy.

Position Summary 
Reporting to the Central Scheduler, the Scheduler is responsible for coordinating, maintaining, and updating employee schedules to support safe, consistent, and uninterrupted care delivery within the community. This role manages planned and unplanned staffing changes, allocates relief coverage in accordance with organizational policies and collective agreements, maintains accurate scheduling and payroll-related records, and prepares staffing reports for leadership. Working closely with community leadership, Human Resources, Payroll, and Labour Relations, the Scheduler ensures timely communication, staffing compliance, and operational continuity while upholding confidentiality, safety, and regulatory standards. 

All duties and responsibilities are carried out in alignment with Optima Living’s mission, vision, and values, promoting person-centered care by respecting the uniqueness, dignity, and self-determination of residents to promote maximum personal and functional independence. These duties are performed within the framework of established organizational policies and procedures, industry best practices, while adhering to applicable regulations and standards.

Responsibilities

Receives and processes employee absence notifications, including illness and other unplanned absences, and communicates required information to the appropriate unit or function.
Allocates and contacts relief staff to fill vacancies arising from unfilled positions, vacations, leaves of absence, and sick leave, in accordance with organizational policies and applicable collective agreements.
Maintains and updates schedules in the designated staffing and scheduling systems, ensuring accuracy, completeness, and alignment with approved staffing plans.
Processes approved scheduling-related requests, including shift changes, vacations, and leaves of absence, ensuring required documentation is complete and authorized by Human Resources.
Monitors and manages staffing program activity, including posting shifts as they are filled and communicating the status of filled and unfilled shifts to community leadership.
Prepares and distributes daily and after-hours handover reports to designated community leaders, identifying staffing issues, unresolved vacancies, and operational concerns.
Maintains accurate staffing and call-out records, including relief staff availability, contact information, hours worked, and updates records as required.
Completes scheduling edits that impact payroll, including missed time swipes and schedule adjustments, and submits required information to Payroll within established timelines.
Communicates and collaborates with community leadership, Human Resources, Payroll, and Labour Relations regarding staffing requirements, scheduling issues, and collective agreement considerations.
Promptly reports unsafe conditions, incidents, or concerns to supervisor, General Manager or Health & Safety Committee. 
Identifies maintenance issues and reports them following established maintenance procedures. 
Responds promptly during emergency codes in alignment with organizational standards and protocols. 
Contributes to quality improvement initiatives by sharing ideas and providing feedback. 
Demonstrates knowledge of and compliance with Occupational Health and Safety regulations. 
Ensures adherence to infection control policies and procedures through regular audits, observations, and investigations. 
Maintains strict confidentiality of resident medical and personal information in accordance with privacy legislation. 
Completes orientation upon hire and annual mandatory education as assigned. 
Supports new team members through their orientation process. 
Participates in team meetings and stays informed on relevant internal communications. 
Performs other duties as required to support operational needs.

Qualifications & Experience 

Completion of a recognized post-secondary program is an asset.
Minimum of three (3) years experience in a scheduling role.
Proficient in scheduling systems and Microsoft Office applications.
Knowledge of collective agreements, labour standards, and staffing compliance is an asset.
Experience in a residential care or mental health environment is an asset. 
Ability to communicate in an approachable and respectful manner with the temperament to deal tactfully and cooperatively in all interactions
Strong written communication skills with the ability to present professional documents with clarity. 
Demonstrates the ability to effectively organize, prioritize and problem solve.  
Ability to work independently and in cooperation with others. 
Ability to manage and resolve difficult and challenging situations effectively and respectfully. 
Physical and mental ability to carry out the duties of the position including adherence to provincial health legislations. 
Ability to safely operate equipment according to established protocols. 
Computer literacy skills required. 
Flexibility to work a variety of shifts.

Conditions of Employment

Clear Police Information Check
Clear Vulnerable Sector Check
Successful completion of all mandatory Provincial Health Requirements

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More about this job

Responsibilities

The Scheduler coordinates and maintains employee schedules to ensure consistent care delivery while managing staffing changes and relief coverage. They also process payroll-related edits and maintain accurate records while collaborating with leadership and human resources.

Requirements

Candidates must have at least three years of experience in a scheduling role and proficiency in scheduling systems and Microsoft Office. Knowledge of collective agreements and experience in a residential care or mental health environment are considered assets.

Skills

Scheduling
Staffing
Payroll processing
Communication
Problem solving
Microsoft Office
Record keeping
Conflict resolution
Time management
Regulatory compliance
Data entry
Organizational skills
Attention to detail
Interpersonal skills

Visa sponsorship

Not detected in the job text

Keywords

Scheduling
Staffing
Payroll
Collective Agreements
Labour Standards
Residential Care
Mental Health
Microsoft Office
Compliance
Reporting
Human Resources
Labour Relations
Infection Control
Occupational Health and Safety
Administrative Support
Data Management
Emergency Response
Quality Improvement
Senior Living
Care Coordination

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