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Added 28 mins ago
Program Coordinator-Office & Admin Specialist Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
…grammar, and sentence structure; communicate effectively with internal and external customers; and explain procedures, rules, regulations and program requirements clearly and…
Added 44 mins ago
Procurement Coordinator (Tariff and Customs Compliance)
Walters Group
Hamilton, ON
Full-time
The Procurement Coordinator, Tariff and Customs, supports the compliant and cost-effective movement of goods across borders. The role coordinates tariff classification, customs…
Added 58 mins ago
Développement des affaires & Partenariats - Dorsia, Bowie & Ryu
Groupe Ryu
Montreal, QC
Contract
Vous ne serez pas responsable de gérer les demandes entrantes existantes ni les opérations quotidiennes des restaurants.
Added 1 hour ago
Coordinator
WorkPac
Brampton, ON · Regional Municipality of Peel, ON
Full-time
…The role will support safe, efficient and productive mining operations by coordinating haulage activities, monitoring system performance, identifying and responding to operational…
Added 1 hour ago
MRO Operations Coordinator
Aston Carter
Dorval, QC
Full-time
As an MRO Operations Coordinator, you will manage end-to-end repair and replacement requests for purchased equipment. You will issue Returned Goods Authorizations (RGAs) and coordinate…
Added 1 hour ago
Talent & Culture Coordinator
360.Agency
Montreal, QC
Full-time
360.Agency is looking for a Talent & Culture Coordinator to join our HR team.
Added 3 hours ago
Junior Business Data Analyst - Winter 2027 Co-op
Nexus Energy
Toronto, ON
Volunteer
Support daily and ad hoc requests involving data extraction, database updates, reporting, troubleshooting, and internal applications.
Added 3 hours ago
Shipping & Receiving Coordinator
3D Medical Technologies Inc.
Vancouver, BC
Full-time
The Shipping & Receiving Coordinator is responsible for supporting the day-to-day shipping and receiving operations, including receiving incoming shipments, preparing outgoing orders,…
Added 3 hours ago
Admin & Scheduler
Senior Helpers
Surrey, BC
$18 to $25 CAD / hour
Full-time
Our Admin & Schedule Coordinator will be a vital team member in the daily operations of our company. Our Admin & Schedule Coordinator will ensure that our clients receive the care they need…
Added 5 hours ago
Sync & Licensing Coordinator
Warner Music Canada
Toronto, ON · Greater Toronto Area, Canada
Full-time
The Sync & Licensing Coordinator plays a key role in supporting the day-to-day operations of the Sync & Visual Media Licensing department. This is a highly organized, detail-driven role…
Added 7 hours ago
Volunteer Program Coordinator - Full-Time
City of Thunder Bay
Thunder Bay, ON
Full-time
As the Volunteer Program Coordinator, you'll coordinate the Recreation & Culture Division's volunteer program, helping recruit, train, engage, and support volunteers who contribute to…
Added 7 hours ago
Program Coordinator – Y-RISE (Readiness, Integration, Skills, and Employment)
YMCA of Greater Halifax/Dartmouth
Dartmouth, NS
Full-time
The Program Coordinator will play a critical role in the project’s success, working collaboratively with internal teams and external partners to ensure the program meets its objectives. Key…
Added 7 hours ago
Sync & Licensing Coordinator
Warner Music Group
Toronto, ON · CAN - Toronto
Full-time
The Sync & Licensing Coordinator plays a key role in supporting the day-to-day operations of the Sync & Visual Media Licensing department. This is a highly organized, detail-driven role…
Added 9 hours ago
Safety Coordinator
Forbes Bros. Group of Companies
Sudbury, ON · Greater Sudbury, ON
Full-time
The Safety Coordinator plays a critical role in supporting field safety operations and the effective execution of Forbes Bros. Group's Health, Safety, and Environment (HSE) Management…
Added 9 hours ago
Fleet Lead
Forbes Bros. Group of Companies
Toronto, ON
Full-time
Our work spans field construction, project delivery, operations, and corporate support in an environment where safety, execution, and reliability matter.
Added 9 hours ago
Station Terminal Operation Control (STOC) Coordinator (FT)
Jazz Aviation LP
Montreal, QC
Full-time
To provide support services for airport day-to-day operations ensuring the highest level of customer service is delivered.
Added 10 hours ago
Workplace Experience Coordinator
Hays
Montreal, QC
$22 to $25 CAD / hour
Contract
We are seeking a highly organised and professional Bilingual Administrative Coordinator to support the daily operations of a busy corporate office. This role is ideal for someone who enjoys…
Added 10 hours ago
Quality Assurance Manager
Redpath Sugar Ltd
Belleville, ON
Full-time
Act as the SQF Practitioner, PCQI and HACCP Coordinator for the site.
Added 10 hours ago
Quality Control Coordinator
OmniaBio
Hamilton, ON
$55,000 to $65,000 CAD / year
Contract
…automation, robotics, and artificial intelligence into its operations to drive efficiency, enhance quality, and increase throughput. This innovative approach supports end-to-end CDMO…
Added 10 hours ago
OmniaBio: Quality Control Coordinator (12-month contract)
CCRM and OmniaBio
Hamilton, ON
…automation, robotics, and artificial intelligence into its operations to drive efficiency, enhance quality, and increase throughput. This innovative approach supports end-to-end CDMO…
Added 10 hours ago
Project SQS Administrator
Worley
Calgary, AB
Full-time
…across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating…
Added 11 hours ago
Outreach Coordinator
York University
Toronto, ON
Contract
…equity, diversity and inclusion, Ancillary Services works with internal and external partners to provide exceptional experiences and enhance the quality of campus life in alignment with the…
Added 11 hours ago
International Office Coordinator
Employment Solutions - Sault College
Kirkland Lake, ON
Full-time
Reporting to the Manager, International Operations, the International Office Coordinator will be responsible for developing, tracking and liaising with both internal and external partners…
Added 11 hours ago
Billing Coordinator
KUTHALA GROUP
Brampton, ON
Full-time
Role Description The Billing Coordinator is a full-time, on-site role based in Brampton, ON. This role is responsible for preparing, reviewing, and processing invoices for multiple Kuthala…
Added 11 hours ago
Coordinator Media Revenue Management
Rogers Sports & Media
Toronto, ON
Full-time
Working collaboratively with various internal departments Sales, Revenue Operations, Programming, and Insights.

Optimize Financial Group

Assistant

Toronto, ON, Canada

Job type: Full-time
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Optimize Financial Group is a premier wealth management firm in Toronto, ON, dedicated to helping clients achieve their financial goals through personalized financial solutions. We specialize in financial planning, portfolio management, tax preparation, debt management, and innovative investment strategies, supported by proprietary technology and exceptional service.

The Opportunity

We are seeking a highly organized, resourceful, and discreet Assistant to provide administrative, office, personal, and project-based support. This full-time, on-site role is well suited to someone who enjoys variety, takes initiative, and can manage multiple priorities with professionalism and strong attention to detail.

The successful candidate will coordinate office operations, meetings, travel, vendors, property-related matters, personal requests, and ad hoc operational projects. This role requires excellent judgment, reliable follow-through, and the ability to handle confidential information with discretion.

Key Responsibilities

Support inbox management by monitoring correspondence, coordinating required approvals, and following up on outstanding action items.
Coordinate travel arrangements, including hotels, rental cars, reservations, itineraries, and other logistics.
Schedule and coordinate personal appointments, leisure activities, errands, family-related matters, and other day-to-day requests.
Book and prepare boardrooms for meetings, communicate guest details to reception, and ensure rooms are clean, organized, and properly set up.
Coordinate AV, videoconferencing, catering, and other meeting technology or logistical requirements.
Assist with personal property management, including coordinating contractors, service providers, maintenance work, vendor access, quotes, invoices, and payment follow-up.
Report maintenance issues and coordinate follow-up through to completion.
Coordinate project approvals, invoicing, payments, and communication with relevant internal and external stakeholders.
Support storage organization, inventory-related projects, and office or operational improvements.
Source and purchase various operational items, including researching vendors, obtaining quotes, and coordinating delivery where required.
Provide general administrative and project support as required.

Qualifications

Previous experience in an executive assistant, administrative coordinator, personal assistant or a similar role. Hospitality or property management is a plus.
Exceptional organizational, time-management, and multitasking abilities.
Strong written and verbal communication skills, with a professional and polished manner.
High level of discretion and sound judgment when handling confidential personal, business, and financial information.
Proven ability to manage competing priorities, follow through on details, and work independently.
Comfortable communicating with clients, senior leaders, contractors, vendors, property managers, and service providers.
Proficiency in Microsoft Office, calendars, email, videoconferencing platforms, and spreadsheet-based tracking tools.
Availability to work full-time on-site

Apply About employer

More about this job

Responsibilities

Manage administrative, office, personal, and project-based support, including correspondence, travel, appointments, meetings, and confidential requests. Coordinate property maintenance, vendors, purchasing, approvals, invoices, payments, storage, and operational improvement projects.

Requirements

Previous experience in an executive assistant, administrative coordinator, personal assistant, or similar role is required; hospitality or property management experience is a plus. Candidates should have strong organizational and communication skills, discretion, sound judgment, independent follow-through, and proficiency with Microsoft Office, calendars, email, videoconferencing, and spreadsheet tracking tools.

Skills

Organization
Time Management
Multitasking
Written Communication
Verbal Communication
Discretion
Sound Judgment
Prioritization
Independent Work
Inbox Management
Travel Coordination
Calendar Management
Meeting Coordination
Vendor Coordination
Project Support
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Wealth Management
Financial Services
Administrative Support
Executive Assistant
Administrative Coordinator
Personal Assistant
Office Operations
Inbox Management
Travel Arrangements
Calendar Management
Meeting Coordination
Boardroom Preparation
Videoconferencing
Audio-Visual Equipment
Catering
Property Management
Contractor Coordination
Vendor Management
Maintenance Coordination
Project Approvals
Invoicing
Payment Follow-Up
Inventory Management
Microsoft Office
Email
Spreadsheets

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