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Added 4 mins ago
Part-time Dual Surveillance Supervisor (16 month contract- Brantford Casino
Great Canadian Entertainment
Brantford, ON
Part-time
The ability to obtain registration as a category 1 Gaming Assistant (license) with the Alcohol and Gaming Commission of Ontario
Added 4 mins ago
Housekeeper - Private Residence
Westerkirk
Victoria, BC
Seeking an experienced House Assistant for a semi-formal residence located in Victoria, BC. The successful applicant will work closely with the Household Manager in supporting the seamless…
Added 1 hour ago
Event representative
Hype Events
Toronto, ON · Greater Toronto Area, Canada
$41,000 to $45,000 CAD / year
Full-time
As an Event Assistant, you’ll play an important role in bringing promotional events to life.
Added 1 hour ago
Prep_Assistant Cook (Casual)
Chartwell
St. Albert, AB
Part-time
Support special event food preparation to highlight Chartwell’s hospitality
Added 1 hour ago
Shift Leader
Insomnia Cookies
Hamilton, ON
Part-time
1+ year of experience in retail, restaurant, hospitality, or another customer-focused environment
Added 2 hours ago
Shift Leader
Insomnia Cookies
Hamilton, ON
Internship
1+ year of experience in retail, restaurant, hospitality, or another customer-focused environment
Added 4 hours ago
Security Officer
Gateway Casinos
Woodstock, ON
Part-time · Temporary
Ability to obtain registration as a Category 2 Gaming Assistant with the Alcohol and Gaming Commission of Ontario.
Added 4 hours ago
Banquet Captain
Aramark Canada
Ottawa, ON
Full-time
In conjunction with the Assistant Manager, train staff on job duties and Aramark catering standards
Added 6 hours ago
Assistant manager, restaurant
Ek Chai Kahani
Surrey, BC
Full-time
Added 6 hours ago
Restaurant assistant manager
Pizza Hut Canada
Sidney, BC
Full-time
Added 7 hours ago
Restaurant General Manager - Lakeview Lounge (Contract)
Fairmont Hotels & Resorts
Lake Louise, AB
Full-time
…empowered individuals with a strong sense of themselves and the hospitality industry. Work hard, play hard and receive extraordinary benefits including subsidized onsite accommodations,…
Added 7 hours ago
Hell's Kitchen Server Assistant/Food Runner
River Cree Resort & Casino
Spruce Grove, AB
Part-time
Reporting to Hell’s Kitchen General Manager, the Food Runner & Server Assistant plays a vital supporting role in delivering an exceptional guest experience. This hybrid position ensures the…
Added 8 hours ago
Assistant Server, Clockwork (Part-Time)
Fairmont Hotels & Resorts
ON · York, ON
Join a storied tradition at Fairmont Royal York, where nearly a century of luxurious hospitality and exceptional service have made us a Toronto landmark.
Added 8 hours ago
Assistant General Manager, Clockwork & Library Bar
Fairmont Hotels & Resorts
ON · York, ON
Full-time
Join a storied tradition at Fairmont Royal York, where nearly a century of luxurious hospitality and exceptional service have made us a Toronto landmark.
Added 8 hours ago
Assistant Restaurant Manager
SSP America
Mississauga, ON
Full-time
Join Our Team as an Assistant Restaurant Manager in a dynamic airport restaurant environment!
Added 9 hours ago
Assistant General Manager
Mary Browns
Windsor, ON
$45,000 to $48,000 CAD / year
Full-time
At Mary Brown’s if you work hard and are passionate about providing genuine hospitality, you will be seen and there will opportunities for career advancement.
Added 9 hours ago
Assistant General Manager
Mary Browns
Essex, ON
$45,000 to $48,000 CAD / year
Full-time
At Mary Brown’s if you work hard and are passionate about providing genuine hospitality, you will be seen and there will opportunities for career advancement.
Added 9 hours ago
Assistant Food and Beverage Manger
Delta Hotels and Resorts®
Victoria, BC
Full-time
2-year degree from an accredited university in Food Service Management, Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 1 year experience in the…
Added 11 hours ago
Office Experience Assistant - Temporary
Boston Consulting Group (BCG)
Toronto, ON
$27 CAD / hour
Temporary
As a Temporary Office Experience Assistant, you will play a hands-on role in keeping BCG’s Toronto office organized, well maintained, and ready for our teams each day. You will take…
Added 11 hours ago
Client Services Assistant
Jobbe
Dartmouth, NS
Part-time
We are searching for a Client Services Assistant to join our Parkland At The Lakes 1 team based in Dartmouth, Nova Scotia.
Added 11 hours ago
Assistant Manager - Cineplex Yonge & Dundas VIP
Cineplex
Toronto, ON · CPX Yonge & Dundas - VIP
Part-time
Cineplex’s Part-Time Assistant Managers are an integral part of the team who provide an exceptional experience to each and every guest. Our PT Assistant Managers are passionate about movies…
Added 12 hours ago
Assistant Store Manager - Masonville
Lindt & Sprüngli (Canada), Inc
ON · Ontario, Canada
Full-time
We are looking for an enthusiastic and keen individual to fill the role of Assistant Store Manager for our Lindt Chocolate Shop in Masonville. The ideal candidate must possess strong…
Added 12 hours ago
Assistant F&B Manager
3G4 Archive Hospitality
Toronto, ON
Up to $60,000 CAD / year
Full-time
Archive Hospitality Group began with a mission: Revitalize architectural landmarks as vibrant places that anchor and contribute to the community. We reimagine historic buildings deeply…
Added 12 hours ago
Sous Chef
Law Cranberry Resort Limited
Collingwood, ON
…in full authority of the kitchen team. The Sous Chef is the assistant to the Executive Chef and works to support the vision of the Executive Chef and Living Water Resorts. This position…
Added 14 hours ago
Housekeeping Operations Manager
Fairmont Hotels & Resorts
Fairmont Hot Springs, BC
Full-time
…spectacular alpine destinations, Banff offers a unique community of hospitality enthusiasts, outdoor adventure seekers, artists, entertainers, and families alike. It's the perfect work/life…

Optimize Financial Group

Assistant

Toronto, ON, Canada

Job type: Full-time
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Optimize Financial Group is a premier wealth management firm in Toronto, ON, dedicated to helping clients achieve their financial goals through personalized financial solutions. We specialize in financial planning, portfolio management, tax preparation, debt management, and innovative investment strategies, supported by proprietary technology and exceptional service.

The Opportunity

We are seeking a highly organized, resourceful, and discreet Assistant to provide administrative, office, personal, and project-based support. This full-time, on-site role is well suited to someone who enjoys variety, takes initiative, and can manage multiple priorities with professionalism and strong attention to detail.

The successful candidate will coordinate office operations, meetings, travel, vendors, property-related matters, personal requests, and ad hoc operational projects. This role requires excellent judgment, reliable follow-through, and the ability to handle confidential information with discretion.

Key Responsibilities

Support inbox management by monitoring correspondence, coordinating required approvals, and following up on outstanding action items.
Coordinate travel arrangements, including hotels, rental cars, reservations, itineraries, and other logistics.
Schedule and coordinate personal appointments, leisure activities, errands, family-related matters, and other day-to-day requests.
Book and prepare boardrooms for meetings, communicate guest details to reception, and ensure rooms are clean, organized, and properly set up.
Coordinate AV, videoconferencing, catering, and other meeting technology or logistical requirements.
Assist with personal property management, including coordinating contractors, service providers, maintenance work, vendor access, quotes, invoices, and payment follow-up.
Report maintenance issues and coordinate follow-up through to completion.
Coordinate project approvals, invoicing, payments, and communication with relevant internal and external stakeholders.
Support storage organization, inventory-related projects, and office or operational improvements.
Source and purchase various operational items, including researching vendors, obtaining quotes, and coordinating delivery where required.
Provide general administrative and project support as required.

Qualifications

Previous experience in an executive assistant, administrative coordinator, personal assistant or a similar role. Hospitality or property management is a plus.
Exceptional organizational, time-management, and multitasking abilities.
Strong written and verbal communication skills, with a professional and polished manner.
High level of discretion and sound judgment when handling confidential personal, business, and financial information.
Proven ability to manage competing priorities, follow through on details, and work independently.
Comfortable communicating with clients, senior leaders, contractors, vendors, property managers, and service providers.
Proficiency in Microsoft Office, calendars, email, videoconferencing platforms, and spreadsheet-based tracking tools.
Availability to work full-time on-site

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More about this job

Responsibilities

Manage administrative, office, personal, and project-based support, including correspondence, travel, appointments, meetings, and confidential requests. Coordinate property maintenance, vendors, purchasing, approvals, invoices, payments, storage, and operational improvement projects.

Requirements

Previous experience in an executive assistant, administrative coordinator, personal assistant, or similar role is required; hospitality or property management experience is a plus. Candidates should have strong organizational and communication skills, discretion, sound judgment, independent follow-through, and proficiency with Microsoft Office, calendars, email, videoconferencing, and spreadsheet tracking tools.

Skills

Organization
Time Management
Multitasking
Written Communication
Verbal Communication
Discretion
Sound Judgment
Prioritization
Independent Work
Inbox Management
Travel Coordination
Calendar Management
Meeting Coordination
Vendor Coordination
Project Support
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Wealth Management
Financial Services
Administrative Support
Executive Assistant
Administrative Coordinator
Personal Assistant
Office Operations
Inbox Management
Travel Arrangements
Calendar Management
Meeting Coordination
Boardroom Preparation
Videoconferencing
Audio-Visual Equipment
Catering
Property Management
Contractor Coordination
Vendor Management
Maintenance Coordination
Project Approvals
Invoicing
Payment Follow-Up
Inventory Management
Microsoft Office
Email
Spreadsheets

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