Jobs in Canada

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Added 1 min ago
Analyst – CA FIU Quality Assurance (QA) (5505)
TD
Toronto, ON · Ottawa, ON · Markham, ON
Full-time
Guided by practices, procedures and operating plans, makes process and capacity management decisions to ensure ongoing operations
Added 1 min ago
Senior Counsel, Specialized Finance
TD
Toronto, ON · Montreal, QC
Full-time
…recommending large-scale product, technical, functional or operations…
Added 1 min ago
TDS Operations Analyst III
TD
Toronto, ON
Full-time
With offices located around the world and with more than 650 professionals, the strength of TD Securities Global Operations lies in the diverse and dynamic group of individuals who provide…
Added 1 min ago
Financial Crime Risk Analyst II (5550)
TD
Toronto, ON · Markham, ON
Full-time
Guided by practices, procedures and operating plans, makes process and capacity management decisions to ensure ongoing operations
Added 1 min ago
Personal Banking Associate
TD
Ottawa, ON
Full-time
Recommend improvements to work practices, branch operations and processes to enhance customer experience and achieve operational excellence
Added 1 min ago
Customer Experience Associate - Future Opportunities
TD
Belleville, ON · Cobourg, ON · Greater Napanee, ON · Port Hope, ON · Trenton, ON · Picton, ON
Part-time
Added 1 min ago
Business System Analyst
TD
Toronto, ON
Full-time
…Supplier Management platforms that power enterprise business operations across TD. We work closely with business partners, vendors, technology teams, risk and compliance stakeholders to…
Added 1 min ago
Customer Experience Associate
TD
Delhi, ON
Part-time
Added 1 min ago
Software Engineer II (Mainframe)
TD
Toronto, ON
Full-time
Collaborate with infrastructure and operations teams to resolve application or performance issues.
Added 1 min ago
Business Systems Analyst III
TD
Toronto, ON
Full-time
…collaboration with Risk Management, Data Management, Credit Operations, Technology and Enterprise Data teams to ensure the integrity, availability and quality of critical risk data and…
Added 1 min ago
Director, Pricing Strategy and Operations
Varicent
Toronto, ON
…serving as the central authority for deal governance, pricing operations, quote-to-booking processes, and commercial execution. You'll work closely with Sales, Customer Success, Renewals,…
Added 1 min ago
AVP, Retail Property Management, Ontario West
Choice Properties
Mississauga, ON
Full-time
…demonstrated expertise in budget and capital planning, building operations and leasing…
Added 1 min ago
AVP, Retail Property Management, Western Canada
Choice Properties
Calgary, AB
Full-time
…demonstrated expertise in budget and capital planning, building operations and leasing…
Added 1 min ago
Customer Experience Associate - Dufferin & Major Mackenzie (22.5 Hours/Week)
Scotiabank
ON · Maple, ON
Added 1 min ago
IIA Administrative Associate, ScotiaMcLeod (Spanish/English)
Scotiabank
Toronto, ON
Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the…
Added 1 min ago
Full Stack Developer, Automation & AI (GWO)
Scotiabank
Toronto, ON
…support data-driven decision-making across Global Wholesale…
Added 1 min ago
Business Data Analyst
Moneris
Toronto, ON
Full-time
…insights. You will partner with stakeholders across Product, Operations, Sales, Finance, and Customer Experience to measure performance, identify opportunities, and support informed…
Added 1 min ago
Quality Specialist
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
Knowledge of retirement products, member service, operations, and regulatory requirements.
Added 1 min ago
Senior Counsel, Litigation
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
…litigation matters that directly impact our customers, business operations, and legal strategy. You will work closely with internal business partners and external…
Added 1 min ago
Front-end Software Engineering Lead & Manager, SVP
Citi
Mississauga, ON
Full-time
…the world and every sector that shapes your daily life, our Operations & Technology teams are charged with a mission that rivals any large tech company. Our technology solutions are the…
Added 1 min ago
Senior Full Stack Developer – Inventory Management, Vice President
Citi
Mississauga, ON
Full-time
…and every sector that shapes your daily life, our Enterprise Operations & Technology teams are charged with a mission that rivals any large tech company. Our technology solutions are the…
Added 1 min ago
Spécialiste de la paie (à temps partiel) / Payroll Specialist (Part-Time)
Lamour
Remote, Canada
Part-time · Remote
…minutieux(se) pour gérer et soutenir les activités de paie de nos opérations au Canada et aux États-Unis. Il s'agit d'un rôle pratique responsable de veiller à ce que la paie soit traitée…
Added 1 min ago
AI & Data Analytics and Reporting Analyst Co-op
CIBC
Toronto, ON
Full-time
Technology Operations helps keep our systems, processes, and teams running smoothly so we can deliver reliable experiences across the bank. As an AI & Data Analytics and Reporting Analyst…
Added 1 min ago
Cage & Count Supervisor
Playtime Casino
Wasaga Beach, ON
Full-time · Temporary
…and accuracy. In this pivotal position, you oversee all cage operations and ensure compliance with applicable regulations governing monetary transactions with accountability for the…
Added 1 min ago
Oil Sands Crown Royalty Analyst
Cenovus Energy
Calgary, AB
Full-time
…exposure to senior leadership and stakeholders across Finance, Operations, Regulatory, and Treasury. The successful candidate will possess a strong analytical mindset, intellectual…

Optimize Financial Group

Assistant

Toronto, ON, Canada

Job type: Full-time
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Optimize Financial Group is a premier wealth management firm in Toronto, ON, dedicated to helping clients achieve their financial goals through personalized financial solutions. We specialize in financial planning, portfolio management, tax preparation, debt management, and innovative investment strategies, supported by proprietary technology and exceptional service.

The Opportunity

We are seeking a highly organized, resourceful, and discreet Assistant to provide administrative, office, personal, and project-based support. This full-time, on-site role is well suited to someone who enjoys variety, takes initiative, and can manage multiple priorities with professionalism and strong attention to detail.

The successful candidate will coordinate office operations, meetings, travel, vendors, property-related matters, personal requests, and ad hoc operational projects. This role requires excellent judgment, reliable follow-through, and the ability to handle confidential information with discretion.

Key Responsibilities

Support inbox management by monitoring correspondence, coordinating required approvals, and following up on outstanding action items.
Coordinate travel arrangements, including hotels, rental cars, reservations, itineraries, and other logistics.
Schedule and coordinate personal appointments, leisure activities, errands, family-related matters, and other day-to-day requests.
Book and prepare boardrooms for meetings, communicate guest details to reception, and ensure rooms are clean, organized, and properly set up.
Coordinate AV, videoconferencing, catering, and other meeting technology or logistical requirements.
Assist with personal property management, including coordinating contractors, service providers, maintenance work, vendor access, quotes, invoices, and payment follow-up.
Report maintenance issues and coordinate follow-up through to completion.
Coordinate project approvals, invoicing, payments, and communication with relevant internal and external stakeholders.
Support storage organization, inventory-related projects, and office or operational improvements.
Source and purchase various operational items, including researching vendors, obtaining quotes, and coordinating delivery where required.
Provide general administrative and project support as required.

Qualifications

Previous experience in an executive assistant, administrative coordinator, personal assistant or a similar role. Hospitality or property management is a plus.
Exceptional organizational, time-management, and multitasking abilities.
Strong written and verbal communication skills, with a professional and polished manner.
High level of discretion and sound judgment when handling confidential personal, business, and financial information.
Proven ability to manage competing priorities, follow through on details, and work independently.
Comfortable communicating with clients, senior leaders, contractors, vendors, property managers, and service providers.
Proficiency in Microsoft Office, calendars, email, videoconferencing platforms, and spreadsheet-based tracking tools.
Availability to work full-time on-site

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More about this job

Responsibilities

Manage administrative, office, personal, and project-based support, including correspondence, travel, appointments, meetings, and confidential requests. Coordinate property maintenance, vendors, purchasing, approvals, invoices, payments, storage, and operational improvement projects.

Requirements

Previous experience in an executive assistant, administrative coordinator, personal assistant, or similar role is required; hospitality or property management experience is a plus. Candidates should have strong organizational and communication skills, discretion, sound judgment, independent follow-through, and proficiency with Microsoft Office, calendars, email, videoconferencing, and spreadsheet tracking tools.

Skills

Organization
Time Management
Multitasking
Written Communication
Verbal Communication
Discretion
Sound Judgment
Prioritization
Independent Work
Inbox Management
Travel Coordination
Calendar Management
Meeting Coordination
Vendor Coordination
Project Support
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Wealth Management
Financial Services
Administrative Support
Executive Assistant
Administrative Coordinator
Personal Assistant
Office Operations
Inbox Management
Travel Arrangements
Calendar Management
Meeting Coordination
Boardroom Preparation
Videoconferencing
Audio-Visual Equipment
Catering
Property Management
Contractor Coordination
Vendor Management
Maintenance Coordination
Project Approvals
Invoicing
Payment Follow-Up
Inventory Management
Microsoft Office
Email
Spreadsheets

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