Jobs in Canada

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Added 2 mins ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 2 mins ago
EC
operations assistant
EPC Canada
Gogama, ON
- Full-time
…quarrying industries. EPC Canada is looking for an Operations Assistant. Reporting to the Site Manager, the incumbent will be responsible for supporting managers in the planning and…
Added 3 mins ago
H
Medical Laboratory Assistant
HealthCareersInSask.ca
Prince Albert, SK
- Full-time
Added 17 mins ago
S
Executive Assistant to the CEO
SOCAN
Toronto, ON · North York, ON
- Full-time
Added 18 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Calgary, AB
- Part-time
Added 18 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Calgary, AB
- Full-time
Added 21 mins ago
TM
medical office assistant
TLC Medical Clinics
Vancouver, BC
- $21 to $25 CAD / hour
- Full-time
- On-site
Medical Office Assistant (MOA) ? Family Practice We are currently seeking a skilled and experienced Medical Office Assistant (MOA) to join our busy family practice clinic. The ideal…
Added 32 mins ago
NH
LABORATORY ASSISTANT II
Northern Health - BC
Prince George, BC
- Full-time
Northern Health is looking for an experienced, highly efficient, and self-directed Laboratory Assistant to support the Laboratory department.
Added 32 mins ago
PL
Administrative Assistant
Pomeroy Lodging
Calgary, AB
- Full-time
We are looking for an Administrative Assistant to join our team!
Added 34 mins ago
LI
Bookkeeper (Part-time)
Lulu Island Winery
Richmond, BC
- $23 to $27 CAD / hour
- Part-time
- On-site
Job Summary* Lulu Island Winery is looking for a *Bookkeeper/Administrative Assistant* to help with the organization and running of daily administrative operations of the winery. The ideal…
Added 35 mins ago
KM
receptionist
Kross Mitsubishi
Edmonton, AB
- $19 to $22 CAD / hour
- Full-time
- On-site
Added 35 mins ago
DI
legal assistant
Doorstep Immigration Consultancy Limited
Surrey, BC
- $21 to $23 CAD / hour
- Full-time
- On-site
Job Summary* We are seeking a detail-oriented and organized Legal Assistant to support our legal team in various administrative and research tasks. The ideal candidate will possess strong…
Added 36 mins ago
PE
office assistant
Potts Education Studio
Richmond, BC
- $18.25 to $25 CAD / hour
- Part-time
- On-site
Added 37 mins ago
P&
physiotherapy assistant
Physiocare & Rehab Meadowvale Inc.
Mississauga, ON
- $18 to $21 CAD / hour
- Part-time
- On-site
…enthusiastic, motivated, professional, team player PTA (physiotherapist assistant) with excellent multitasking skills that works well with other…
Added 38 mins ago
D
executive assistant
Dan-D-Pak
Delta, BC
- $55,000 to $65,000 CAD / year
- Full-time
- On-site
Position Summary* Dan D Foods Canada is seeking a highly organized, proactive, and resourceful *Executive Assistant* to provide direct support to the Chief Staff Officer. The Chief Staff…
Added 43 mins ago
P
office administrator
PhoneBox
Vancouver, BC
- $3,500 to $3,800 CAD / month
- Full-time
- On-site
Added 48 mins ago
US
Administrative Assistant
UPS Supply Chain Solutions
Mirabel, QC · CA - MIRABEL AIR SORT (PQMIR)
- Part-time
Added 57 mins ago
MP
Assistant Event Coordinator
Music PEI
Charlottetown, PE
- Full-time
Title: Assistant Event Coordinator – Music PEI Week
Added 1 hour ago
TL
Legal Assistant - Tort
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
We are looking for a Legal Assistant with 6-10 years of experience working in Insurance Defence. The ideal candidate will need strong administrative skills with a solid understanding of the…
Added 1 hour ago
Nursing Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Added 1 hour ago
Diagnostic Imaging Clerk
Winnipeg Regional Health Authority
Winnipeg, MB
Added 1 hour ago
Nursing Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Added 1 hour ago
Unit Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Added 1 hour ago
Nursing Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Added 1 hour ago
Diagnostic Services Clerk
Winnipeg Regional Health Authority
Winnipeg, MB

Optimize Financial Group

Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Optimize Financial Group is a premier wealth management firm in Toronto, ON, dedicated to helping clients achieve their financial goals through personalized financial solutions. We specialize in financial planning, portfolio management, tax preparation, debt management, and innovative investment strategies, supported by proprietary technology and exceptional service.

The Opportunity

We are seeking a highly organized, resourceful, and discreet Assistant to provide administrative, office, personal, and project-based support. This full-time, on-site role is well suited to someone who enjoys variety, takes initiative, and can manage multiple priorities with professionalism and strong attention to detail.

The successful candidate will coordinate office operations, meetings, travel, vendors, property-related matters, personal requests, and ad hoc operational projects. This role requires excellent judgment, reliable follow-through, and the ability to handle confidential information with discretion.

Key Responsibilities

Support inbox management by monitoring correspondence, coordinating required approvals, and following up on outstanding action items.
Coordinate travel arrangements, including hotels, rental cars, reservations, itineraries, and other logistics.
Schedule and coordinate personal appointments, leisure activities, errands, family-related matters, and other day-to-day requests.
Book and prepare boardrooms for meetings, communicate guest details to reception, and ensure rooms are clean, organized, and properly set up.
Coordinate AV, videoconferencing, catering, and other meeting technology or logistical requirements.
Assist with personal property management, including coordinating contractors, service providers, maintenance work, vendor access, quotes, invoices, and payment follow-up.
Report maintenance issues and coordinate follow-up through to completion.
Coordinate project approvals, invoicing, payments, and communication with relevant internal and external stakeholders.
Support storage organization, inventory-related projects, and office or operational improvements.
Source and purchase various operational items, including researching vendors, obtaining quotes, and coordinating delivery where required.
Provide general administrative and project support as required.

Qualifications

Previous experience in an executive assistant, administrative coordinator, personal assistant or a similar role. Hospitality or property management is a plus.
Exceptional organizational, time-management, and multitasking abilities.
Strong written and verbal communication skills, with a professional and polished manner.
High level of discretion and sound judgment when handling confidential personal, business, and financial information.
Proven ability to manage competing priorities, follow through on details, and work independently.
Comfortable communicating with clients, senior leaders, contractors, vendors, property managers, and service providers.
Proficiency in Microsoft Office, calendars, email, videoconferencing platforms, and spreadsheet-based tracking tools.
Availability to work full-time on-site

Apply About employer

More about this job

Responsibilities

Manage administrative, office, personal, and project-based support, including correspondence, travel, appointments, meetings, and day-to-day requests. Coordinate property maintenance, vendors, purchasing, approvals, invoices, payments, storage, and operational improvement projects.

Requirements

Previous experience in an executive assistant, administrative coordinator, personal assistant, or similar role is required; hospitality or property management experience is an advantage. Candidates should be highly organized, discreet, independent, and effective at managing competing priorities, with strong communication skills and proficiency in Microsoft Office, calendars, email, videoconferencing, and spreadsheet tracking tools.

Skills

Inbox Management
Travel Coordination
Calendar Management
Meeting Coordination
Videoconferencing
Vendor Management
Property Management
Project Coordination
Invoice and Payment Coordination
Procurement
Inventory Management
Microsoft Office
Written and Verbal Communication
Organization
Time Management
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Wealth Management
Financial Services
Financial Planning
Portfolio Management
Tax Preparation
Debt Management
Investment Strategies
Inbox Management
Travel Arrangements
Calendar Management
Boardroom Preparation
Videoconferencing
Meeting Technology
Property Maintenance
Contractor Coordination
Vendor Management
Project Approvals
Invoicing
Payment Follow-Up
Procurement
Vendor Research
Quote Management
Storage Organization
Inventory Projects
Microsoft Office
Email
Spreadsheets
Confidential Information

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