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Added 4 mins ago
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Inventory Control Coordinator
Sysco
Toronto, ON · Buckhead Toronto
- Full-time
The Inventory Control Coordinator plays a crucial role in maintaining inventory accuracy and minimizing shrinkage within the distribution center. This position is responsible for conducting…
Added 18 mins ago
Moncton - Maintenance Coordinator
Human Resources
Moncton, NB
Today, Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable…
Added 19 mins ago
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Metallurgical Laboratory Coordinator
Glencore Canada
Sudbury, ON · Greater Sudbury, ON
- Full-time
We have an exciting opportunity for an experienced Metallurgical Lab Coordinator to support Group Project Managers and a team of Technicians and Technologists who process metallurgical…
Added 19 mins ago
PC
Senior Go to Market Analyst, Ecosystem Integration
Payments Canada
ON · Ontario, Canada
- $88,500 to $147,500 CAD / year
- Full-time
Framework Execution and Administrative Support
Added 19 mins ago
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Operations Coordinator - Victoria, BC
TK Elevator
Victoria, BC
- Full-time
Facilitate ongoing communication between departments to ensure seamless operations.
Added 50 mins ago
Evidence Control Attendant
CityofOttawa
Ottawa, ON
Assist and advise the RMS Applications Coordinator / Business Solutions Support staff during preparation and delivery of RMS upgrades; test and implement upgrades of the software; submit…
Added 50 mins ago
PC
Operations and Inventory Controller
Pure Carbon Diamonds
Vancouver, BC
- Full-time
We’re looking for a full-time Operations & Inventory Coordinator to become an important part of that next stage.
Added 1 hour ago
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Education Coordinator
Oxford Learning Stoney Creek
Winnipeg, MB
- Full-time
As the Education Coordinator you participate in the centre's operations, including working with multiple people from centre staff to teachers, to parents, and of course, the students! You…
Added 1 hour ago
CV
Administrative Coordinator (Professional Development Operations)
CPABC Vancouver Chapter
Vancouver, BC
- Full-time
Reporting to the Associate Director, Professional Development Operations and Delivery, the Professional Development (PD) Operations Coordinator provides administrative, operational, and…
Added 1 hour ago
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Administrative Coordinator (Temporary)
TransAlta
AB · Alberta, Canada
- Temporary
TransAlta is looking for an experienced temporary Administrative Coordinator to join our Highvale Mine Operations Team on a temporary full-time basis.
Added 1 hour ago
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Property Services Coordinator II
BGIS
Montreal, QC
- Full-time
The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).…
Added 1 hour ago
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Office Services Coordinator
McKinsey & Company
Calgary, AB
- Full-time
In addition to day-to-day oversight, you will be responsible for the strategic and administrative health of office operations. This involves developing and improving operational procedures,…
Added 1 hour ago
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Bilingual Facilities Services Coordinator (English/French)
BGIS
Ottawa, ON
- Full-time
As a Bilingual Facilities Services Coordinator, you will be part of BGIS' Operations Centre - the heartbeat of our service delivery organization. Supporting clients across multiple…
Added 1 hour ago
Site Lead - Program Development and Evaluation (MLSE)
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
…supervise program staff, have responsibility for program site operations, plan and implement weekly activities and programming, complete administrative tasks, and ensure a welcoming,…
Added 1 hour ago
GC
Dining Reservations Lead (Full Time)
Granite Club
Toronto, ON · North York, ON
- Full-time
…occupancy for specialty dining and culinary features, mentors the coordinator team on shift, and optimizes seating pacing to support Front of House service and kitchen…
Added 1 hour ago
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Project Coordinator
Overhead Door
Edmonton, AB
- Full-time
We have an immediate opening for a Project Coordinator located in the Edmonton Branch. Reporting to the General Manager, this position is responsible for managing contracts for ongoing and…
Added 1 hour ago
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E-Commerce Coordinator
Silk & Snow
Toronto, ON
- Full-time
The E-commerce Coordinator will support the day-to-day operations and optimization of Silk & Snow's online store. Reporting to the Manager, E-commerce, you'll help maintain the health of…
Added 1 hour ago
AS
Service Coordinator / Administrator
Air Solutions Canada
Hamilton, ON · Waterdown, ON
- Full-time
The Service Coordinator/Administrator is a full-time, on-site role based in Dundas, ON. This position is responsible for scheduling and coordinating service calls, managing technician…
Added 1 hour ago
Coordinator, Student-Athlete Services (Recruitment)
University of Toronto
Toronto, ON
…day-to-day direction from the Manager, Interuniversity Sport, the Coordinator, Student-Athlete Services, Recruitment, is the first line of contact for potential and incoming…
Added 2 hours ago
CC
Associate Coordinator, People & Culture at Assiniboine Park
Compass Canada
Winnipeg, MB
- Part-time
The People & Culture Assistant Coordinator, reporting to the Manager, People & Culture provides hands-on support across core HR functions, with a strong emphasis on full-cycle hourly…
Added 2 hours ago
AW
IT Coordinator
Amaranth Whole Foods Market
Calgary, AB
- Full-time
The IT Coordinator is responsible for supporting and maintaining Amaranth’s technology infrastructure, including POS system, Microsoft 365 applications, network-connected devices, hardware,…
Added 2 hours ago
EG
Operations Lead / Senior Recreational Gymnastics Coach
Elite Gymnastics Academy
Oakville, ON
- Full-time
As we continue to grow our programs, we are looking for an experienced and dependable Operations Lead / Senior Recreational Gymnastics Coach who can take a leadership role in the day-to-day…
Added 2 hours ago
HF
International Partner Coordinator
Hungry For Life International
Chilliwack, BC
- Part-time
Added 2 hours ago
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Office Agent, class I
Kativik llisarniliriniq
Kuujjuaq, QC
- Full-time
Under the supervision of the Coordinator of School Operations, the Office Agent carries out, according to established methods and procedures, various complex administrative duties including…
Added 2 hours ago
PH
Operations Manager
Pinnacle Homes Group - eXp Realty
Victoria, BC
- Full-time
Lead our operations team: Office Manager, Transaction Coordinator, Marketing Manager, and Photographer

Optimize Financial Group

Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Optimize Financial Group is a premier wealth management firm in Toronto, ON, dedicated to helping clients achieve their financial goals through personalized financial solutions. We specialize in financial planning, portfolio management, tax preparation, debt management, and innovative investment strategies, supported by proprietary technology and exceptional service.

The Opportunity

We are seeking a highly organized, resourceful, and discreet Assistant to provide administrative, office, personal, and project-based support. This full-time, on-site role is well suited to someone who enjoys variety, takes initiative, and can manage multiple priorities with professionalism and strong attention to detail.

The successful candidate will coordinate office operations, meetings, travel, vendors, property-related matters, personal requests, and ad hoc operational projects. This role requires excellent judgment, reliable follow-through, and the ability to handle confidential information with discretion.

Key Responsibilities

Support inbox management by monitoring correspondence, coordinating required approvals, and following up on outstanding action items.
Coordinate travel arrangements, including hotels, rental cars, reservations, itineraries, and other logistics.
Schedule and coordinate personal appointments, leisure activities, errands, family-related matters, and other day-to-day requests.
Book and prepare boardrooms for meetings, communicate guest details to reception, and ensure rooms are clean, organized, and properly set up.
Coordinate AV, videoconferencing, catering, and other meeting technology or logistical requirements.
Assist with personal property management, including coordinating contractors, service providers, maintenance work, vendor access, quotes, invoices, and payment follow-up.
Report maintenance issues and coordinate follow-up through to completion.
Coordinate project approvals, invoicing, payments, and communication with relevant internal and external stakeholders.
Support storage organization, inventory-related projects, and office or operational improvements.
Source and purchase various operational items, including researching vendors, obtaining quotes, and coordinating delivery where required.
Provide general administrative and project support as required.

Qualifications

Previous experience in an executive assistant, administrative coordinator, personal assistant or a similar role. Hospitality or property management is a plus.
Exceptional organizational, time-management, and multitasking abilities.
Strong written and verbal communication skills, with a professional and polished manner.
High level of discretion and sound judgment when handling confidential personal, business, and financial information.
Proven ability to manage competing priorities, follow through on details, and work independently.
Comfortable communicating with clients, senior leaders, contractors, vendors, property managers, and service providers.
Proficiency in Microsoft Office, calendars, email, videoconferencing platforms, and spreadsheet-based tracking tools.
Availability to work full-time on-site

Apply About employer

More about this job

Responsibilities

Manage administrative, office, personal, and project-based support, including correspondence, travel, appointments, meetings, and day-to-day requests. Coordinate property maintenance, vendors, purchasing, approvals, invoices, payments, storage, and operational improvement projects.

Requirements

Previous experience in an executive assistant, administrative coordinator, personal assistant, or similar role is required; hospitality or property management experience is an advantage. Candidates should be highly organized, discreet, independent, and effective at managing competing priorities, with strong communication skills and proficiency in Microsoft Office, calendars, email, videoconferencing, and spreadsheet tracking tools.

Skills

Inbox Management
Travel Coordination
Calendar Management
Meeting Coordination
Videoconferencing
Vendor Management
Property Management
Project Coordination
Invoice and Payment Coordination
Procurement
Inventory Management
Microsoft Office
Written and Verbal Communication
Organization
Time Management
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Wealth Management
Financial Services
Financial Planning
Portfolio Management
Tax Preparation
Debt Management
Investment Strategies
Inbox Management
Travel Arrangements
Calendar Management
Boardroom Preparation
Videoconferencing
Meeting Technology
Property Maintenance
Contractor Coordination
Vendor Management
Project Approvals
Invoicing
Payment Follow-Up
Procurement
Vendor Research
Quote Management
Storage Organization
Inventory Projects
Microsoft Office
Email
Spreadsheets
Confidential Information

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