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Added 41 mins ago
MC
Administrative and Communications Assistant, MCC Québec
Mennonite Central Committee
Montreal, QC
- Part-time
The Administrative and Communications Assistant provides administrative and communications support to the MCC Québec program. The role coordinates French-language communications, donor…
Added 1 hour ago
TG
Environmental Assistant (Full-time) - Delmanor West Village
Tridel Group of Companies
Toronto, ON
- Full-time
One year’s experience as an environmental/maintenance assistant is an asset but not required
Added 1 hour ago
WD
Maintenance Assistant Part Time
Western Development Museum
Moose Jaw, SK
- Part-time
The Western Development Museum (WDM) – Moose Jaw is accepting applications for an hourly Maintenance Assistant – Part Time. Under the direction of the Maintenance Supervisor, the…
Added 1 hour ago
M
Assistant Food & Beverage Operations Manager
Marriott
Vancouver, BC
- Full-time
2-year degree from an accredited university in Food Service Management, Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 1 year experience in the…
Added 1 hour ago
GC
Security Officer
Gateway Casinos
Thunder Bay, ON
- Part-time
- Temporary
Ability to obtain registration as a Category 2 Gaming Assistant with the Alcohol and Gaming Commission of Ontario.
Added 1 hour ago
E
Seasonal Quick Service (QSR) Sales Associate (Part-Time & Full-Time) - Eataly Yorkville
Eataly
Toronto, ON
- $17.95 CAD / hour
- Full-time
- Part-time
- Contract
…Italian treats. Reports to the QSR General Manager and the QSR Assistant General…
Added 2 hours ago
RD
restaurant assistant manager
Robin's Donuts
Paradise, NL
- Full-time
Added 2 hours ago
Assistant Manager, Retail Inventory Control
Northland Properties
North Vancouver, BC
…Ireland, and the UK for over 50 years. As Canada’s fastest-growing hospitality group, we believe the foundation of our continued success is our people and their ability to take great care…
Added 2 hours ago
FB
Assistant Chef Manager
Farm Boy Inc.
Ottawa, ON
- $21 CAD / hour
- Full-time
Added 2 hours ago
RH
assistant manager, restaurant
Ripplecove Hôtel & Spa
Ayer's Cliff, QC
- Full-time
Added 2 hours ago
E
Seasonal Quick Service (QSR) Sales Associate (Full-Time) - Eataly Sherway Gardens
Eataly
Toronto, ON
- $17.95 CAD / hour
- Full-time
- Contract
…pastries, coffee, paninis and other Italian treats. Reports to the Assistant Store Operations Manager and Store Operations…
Added 2 hours ago
CC
Associate Coordinator, People & Culture at Assiniboine Park
Compass Canada
Winnipeg, MB
- Part-time
The People & Culture Assistant Coordinator, reporting to the Manager, People & Culture provides hands-on support across core HR functions, with a strong emphasis on full-cycle hourly…
Added 2 hours ago
EN
Seasonal Quick Service (QSR) Sales Associate (Part-Time & Full-Time) - Eataly Yorkville
Eataly North America
Toronto, ON
- $17.95 CAD / hour
- Full-time
- Part-time
- Contract
…Italian treats. Reports to the QSR General Manager and the QSR Assistant General…
Added 2 hours ago
EN
Seasonal Quick Service (QSR) Sales Associate (Full-Time) - Eataly Sherway Gardens
Eataly North America
Toronto, ON
- $17.95 CAD / hour
- Full-time
- Contract
…pastries, coffee, paninis and other Italian treats. Reports to the Assistant Store Operations Manager and Store Operations…
Added 4 hours ago
P7
restaurant assistant manager
Pizza 73
Ponoka, AB
- Full-time
Added 4 hours ago
P
restaurant assistant manager
Petro-Canada
Rothesay, NB
- Full-time
Added 4 hours ago
GC
Part-Time Food & Beverage Cashier-PET
Great Canadian Entertainment
Peterborough, ON
- Part-time
…strive to offer the very best gaming, entertainment, dining, and hospitality…
Added 5 hours ago
Assistant Resident Manager Team
Realstar
Cornwall, ON
…of Realstar Group which has over $9 billion of multi-family, hospitality and alternative real estate assets under management in Canada. www.realstar.ca/…
Added 5 hours ago
Assistant Resident Manager
Realstar
Cornwall, ON
…of Realstar Group which has over $9 billion of multi-family, hospitality and alternative real estate assets under management in Canada. www.realstar.ca/…
Added 5 hours ago
K&
Commissary Kitchen Assistant!
Kids & Company
Calgary, AB
- $18 to $19 CAD / hour
- Full-time
We are currently hiring a Full -Time Kitchen Assistant to work Monday to Friday from 5 :00 a.m. to 1:00 a.m ., located at 8888 Country Hills Blvd, Unit # 412, CalgaryT3G 5T4
Added 5 hours ago
P&
restaurant assistant manager
Pür & Simple
Halifax, NS
- Full-time
Added 6 hours ago
CT
Assistant manager, restaurant
Church's Texas Chicken
AB · Edmonton, AB
- Full-time
Added 6 hours ago
CT
Assistant manager, restaurant
Church's Texas Chicken
Leduc, AB
- Full-time
Added 6 hours ago
K&
Commissary Kitchen Assistant!
Kids & Company Ltd
Calgary, AB
- $18 to $19 CAD / hour
- Full-time
We are currently hiring a Full-Time Kitchen Assistant to work Monday to Friday from 5:00 a.m. to 1:00 a.m., located at 8888 Country Hills Blvd, Unit # 412, CalgaryT3G 5T4
Added 6 hours ago
QB
assistant manager, restaurant
Quesada Burritos & Tacos
Duncan, BC
- Full-time

Optimize Financial Group

Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Optimize Financial Group is a premier wealth management firm in Toronto, ON, dedicated to helping clients achieve their financial goals through personalized financial solutions. We specialize in financial planning, portfolio management, tax preparation, debt management, and innovative investment strategies, supported by proprietary technology and exceptional service.

The Opportunity

We are seeking a highly organized, resourceful, and discreet Assistant to provide administrative, office, personal, and project-based support. This full-time, on-site role is well suited to someone who enjoys variety, takes initiative, and can manage multiple priorities with professionalism and strong attention to detail.

The successful candidate will coordinate office operations, meetings, travel, vendors, property-related matters, personal requests, and ad hoc operational projects. This role requires excellent judgment, reliable follow-through, and the ability to handle confidential information with discretion.

Key Responsibilities

Support inbox management by monitoring correspondence, coordinating required approvals, and following up on outstanding action items.
Coordinate travel arrangements, including hotels, rental cars, reservations, itineraries, and other logistics.
Schedule and coordinate personal appointments, leisure activities, errands, family-related matters, and other day-to-day requests.
Book and prepare boardrooms for meetings, communicate guest details to reception, and ensure rooms are clean, organized, and properly set up.
Coordinate AV, videoconferencing, catering, and other meeting technology or logistical requirements.
Assist with personal property management, including coordinating contractors, service providers, maintenance work, vendor access, quotes, invoices, and payment follow-up.
Report maintenance issues and coordinate follow-up through to completion.
Coordinate project approvals, invoicing, payments, and communication with relevant internal and external stakeholders.
Support storage organization, inventory-related projects, and office or operational improvements.
Source and purchase various operational items, including researching vendors, obtaining quotes, and coordinating delivery where required.
Provide general administrative and project support as required.

Qualifications

Previous experience in an executive assistant, administrative coordinator, personal assistant or a similar role. Hospitality or property management is a plus.
Exceptional organizational, time-management, and multitasking abilities.
Strong written and verbal communication skills, with a professional and polished manner.
High level of discretion and sound judgment when handling confidential personal, business, and financial information.
Proven ability to manage competing priorities, follow through on details, and work independently.
Comfortable communicating with clients, senior leaders, contractors, vendors, property managers, and service providers.
Proficiency in Microsoft Office, calendars, email, videoconferencing platforms, and spreadsheet-based tracking tools.
Availability to work full-time on-site

Apply About employer

More about this job

Responsibilities

Manage administrative, office, personal, and project-based support, including correspondence, travel, appointments, meetings, and day-to-day requests. Coordinate property maintenance, vendors, purchasing, approvals, invoices, payments, storage, and operational improvement projects.

Requirements

Previous experience in an executive assistant, administrative coordinator, personal assistant, or similar role is required; hospitality or property management experience is an advantage. Candidates should be highly organized, discreet, independent, and effective at managing competing priorities, with strong communication skills and proficiency in Microsoft Office, calendars, email, videoconferencing, and spreadsheet tracking tools.

Skills

Inbox Management
Travel Coordination
Calendar Management
Meeting Coordination
Videoconferencing
Vendor Management
Property Management
Project Coordination
Invoice and Payment Coordination
Procurement
Inventory Management
Microsoft Office
Written and Verbal Communication
Organization
Time Management
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Wealth Management
Financial Services
Financial Planning
Portfolio Management
Tax Preparation
Debt Management
Investment Strategies
Inbox Management
Travel Arrangements
Calendar Management
Boardroom Preparation
Videoconferencing
Meeting Technology
Property Maintenance
Contractor Coordination
Vendor Management
Project Approvals
Invoicing
Payment Follow-Up
Procurement
Vendor Research
Quote Management
Storage Organization
Inventory Projects
Microsoft Office
Email
Spreadsheets
Confidential Information

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