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Added 1 min ago
A
Student Coordinator, Production Technician (12-mos contract)
Apotex
Toronto, ON · Etobicoke, ON
- $18 to $24.5 CAD / hour
Knowledge of Healthcare regulatory requirements would be beneficial
Added 1 min ago
JH
HR & Administrative Coordinator
John Howard Society of Okanagan & Kootenay
Kelowna, BC
- $27.32 to $31.69 CAD / hour
- Full-time
John Howard Society of Okanagan & Kootenay is seeking an HR & Administrative Coordinator to join our team in Kelowna, BC. This role is ideal for someone with exceptional organizational and…
Added 16 mins ago
ML
FSQA Coordinator
Maple Leaf Foods Inc
Guelph, ON
- $47,000 to $69,000 CAD / year
- Full-time
As a member of the facility's FSQA team, the FSQA Coordinator monitors and analyzes data related to all Food Safety, GMP, HACCP and other Quality Assurance Program requirements to ensure…
Added 16 mins ago
RC
Construction Estimator – Site/Civil
Rutherford Contracting Ltd.
ON · Aurora, Ontario
- Full-time
Prepare detailed estimates of probable costs for labour, materials, equipment, subcontractors, and other project requirements based on tender documents, drawings, specifications,…
Added 16 mins ago
TG
Part Time Personal Attendant (Mistywood)
Thrive Group Canada
Hamilton, ON
- Part-time
Added 31 mins ago
YG
Quality Control Coordinator
York Group
Edmonton, AB
- Full-time
The Quality Control Coordinator makes sure York Construction projects meet the quality standards set out in the contract documents, specifications, and applicable codes. This role is about…
Added 31 mins ago
CU
Account Coordinator
CHEIL USA
Mississauga, ON
- $45,000 to $50,000 CAD / year
As an Account Coordinator, you will play a pivotal role in leading and managing projects for our clients. You will be responsible for managing the day-to-day operations of campaigns, from…
Added 31 mins ago
TS
Volunteer Coordinator
The Salvation Army Canada and Bermuda Territory
Burnaby, BC · Cariboo Hill Temple
- Full-time
The Volunteer Coordinator is responsible for the recruitment, coordination, support, and retention of volunteers who contribute to The Salvation Army’s programs and services. The position…
Added 45 mins ago
TS
Registered Practical Nurse
The Salvation Army in Canada
Ottawa, ON
- Part-time
Under the direction of the RAI Coordinator, participates in activities related to RAI MDS (ie. completing assessments, coding, RAPS, care planning workload).
Added 45 mins ago
CC
Christmas Share Intake Worker
Chilliwack Community Services
Chilliwack, BC
- $24.34 CAD / hour
- Internship
7. With direction from the Christmas Share Coordinator, prepare and organize society hampers and other intake-related materials.
Added 45 mins ago
TS
Volunteer Coordinator
The Salvation Army in Canada
Burnaby, BC
- Full-time
The Volunteer Coordinator is responsible for the recruitment, coordination, support, and retention of volunteers who contribute to The Salvation Army’s programs and services. The position…
Added 45 mins ago
TS
Christmas Kettle Coordinator
The Salvation Army in Canada
Lower Sackville, NS
- Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 45 mins ago
TS
Housekeeper
The Salvation Army in Canada
Ottawa, ON
- Full-time
Experience And Skilled Knowledge Requirements
Added 45 mins ago
TJ
Development & Community Engagement Manager
The Jewish Seniors Alliance of British Columbia
Vancouver, BC
- Full-time
We are seeking an organized, resourceful and experienced Development & Community Engagement Coordinator to join our team. Reporting to the Executive Director, this hands-on position will…
Added 46 mins ago
B
Health, Safety & Environment Coordinator
BGIS
Vancouver, BC
- Full-time
The Health, Safety, and Environment Coordinator coordinates environmental and health program processes and activities to assist the team in maintaining compliance, mitigating and managing…
Added 46 mins ago
B
Business Management Coordinator, Winter 2027 (Co-op/Internship) - 4 months
BMO
Toronto, ON · YNG
- Full-time
Coordinates and schedules work, forecasts resource requirements, monitors work quality, trains staff, and researches and resolves problems.
Added 46 mins ago
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Inventory Control Coordinator
DHL (Supply Chain)
Mississauga, ON
- Full-time
Position: Full time Inventory coordinator - this function is required to be able to operate all MHE categories- Fork Lift driver
Added 46 mins ago
RM
Coordinator Training and Orientation LTC
Regional Municipality of Peel
Canada
- Other
Coordinator Training and Orientation LTCHealth Services – Long Term Care
Added 46 mins ago
Office Coordinator
Wärtsilä
Dartmouth, NS
As an Office Coordinator, you will play a key role in ensuring the smooth and efficient day-to-day operation of our Halifax office while delivering a professional, welcoming, and…
Added 46 mins ago
VC
Physiotherapy Assistant (Rehabilitation Assistant)
Vancouver Coastal Health
Powell River, BC
- $32.84 CAD / hour
- Temporary
…Manager, practice supervision of the Physiotherapy Practice Coordinator, and the work direction of the designated physiotherapist in coordination with other interdisciplinary team members…
Added 46 mins ago
RS
Operations Coordinator
Rockwood Service Corporation
AB · Red Deer County, AB
- Full-time
Echo NDE is currently seeking an Operations Coordinator to join our team in Red Deer, AB.
Added 1 hour ago
RB
Executive Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
5+ years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
Added 1 hour ago
UH
Clinical Coordinator - Medical Solutions
University Health Network
Toronto, ON
- Full-time
…to the Senior Manager, UHN Medical Solutions, the Clinical Coordinator will be a key member of the International Patient Program, working within a highly collaborative and agile team…
Added 1 hour ago
UH
Clinical Coordinator - Spinal Cord Program
University Health Network
Toronto, ON
- Full-time
The Clinical Coordinator provides operational and clinical coordination for the Spinal Cord Program within the Lyndhurst Centre Outpatient Clinic. The role supports the delivery of…
Added 1 hour ago
NE
#26-73 Investigation, Assessment and Ongoing Worker
North Eastern Ontario Family and Children's Services (NEOFACS)
Kirkland Lake, ON
- Full-time
Able to interpret and apply relevant legislative requirements

Optimize Financial Group

Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Optimize Financial Group is a premier wealth management firm in Toronto, ON, dedicated to helping clients achieve their financial goals through personalized financial solutions. We specialize in financial planning, portfolio management, tax preparation, debt management, and innovative investment strategies, supported by proprietary technology and exceptional service.

The Opportunity

We are seeking a highly organized, resourceful, and discreet Assistant to provide administrative, office, personal, and project-based support. This full-time, on-site role is well suited to someone who enjoys variety, takes initiative, and can manage multiple priorities with professionalism and strong attention to detail.

The successful candidate will coordinate office operations, meetings, travel, vendors, property-related matters, personal requests, and ad hoc operational projects. This role requires excellent judgment, reliable follow-through, and the ability to handle confidential information with discretion.

Key Responsibilities

Support inbox management by monitoring correspondence, coordinating required approvals, and following up on outstanding action items.
Coordinate travel arrangements, including hotels, rental cars, reservations, itineraries, and other logistics.
Schedule and coordinate personal appointments, leisure activities, errands, family-related matters, and other day-to-day requests.
Book and prepare boardrooms for meetings, communicate guest details to reception, and ensure rooms are clean, organized, and properly set up.
Coordinate AV, videoconferencing, catering, and other meeting technology or logistical requirements.
Assist with personal property management, including coordinating contractors, service providers, maintenance work, vendor access, quotes, invoices, and payment follow-up.
Report maintenance issues and coordinate follow-up through to completion.
Coordinate project approvals, invoicing, payments, and communication with relevant internal and external stakeholders.
Support storage organization, inventory-related projects, and office or operational improvements.
Source and purchase various operational items, including researching vendors, obtaining quotes, and coordinating delivery where required.
Provide general administrative and project support as required.

Qualifications

Previous experience in an executive assistant, administrative coordinator, personal assistant or a similar role. Hospitality or property management is a plus.
Exceptional organizational, time-management, and multitasking abilities.
Strong written and verbal communication skills, with a professional and polished manner.
High level of discretion and sound judgment when handling confidential personal, business, and financial information.
Proven ability to manage competing priorities, follow through on details, and work independently.
Comfortable communicating with clients, senior leaders, contractors, vendors, property managers, and service providers.
Proficiency in Microsoft Office, calendars, email, videoconferencing platforms, and spreadsheet-based tracking tools.
Availability to work full-time on-site

Apply About employer

More about this job

Responsibilities

Manage administrative, office, personal, and project-based support, including correspondence, travel, appointments, meetings, and day-to-day requests. Coordinate property maintenance, vendors, purchasing, approvals, invoices, payments, storage, and operational improvement projects.

Requirements

Previous experience in an executive assistant, administrative coordinator, personal assistant, or similar role is required; hospitality or property management experience is an advantage. Candidates should be highly organized, discreet, independent, and effective at managing competing priorities, with strong communication skills and proficiency in Microsoft Office, calendars, email, videoconferencing, and spreadsheet tracking tools.

Skills

Inbox Management
Travel Coordination
Calendar Management
Meeting Coordination
Videoconferencing
Vendor Management
Property Management
Project Coordination
Invoice and Payment Coordination
Procurement
Inventory Management
Microsoft Office
Written and Verbal Communication
Organization
Time Management
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Wealth Management
Financial Services
Financial Planning
Portfolio Management
Tax Preparation
Debt Management
Investment Strategies
Inbox Management
Travel Arrangements
Calendar Management
Boardroom Preparation
Videoconferencing
Meeting Technology
Property Maintenance
Contractor Coordination
Vendor Management
Project Approvals
Invoicing
Payment Follow-Up
Procurement
Vendor Research
Quote Management
Storage Organization
Inventory Projects
Microsoft Office
Email
Spreadsheets
Confidential Information

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