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Added 28 mins ago
IH
Nursing Unit Assistant
Interior Health Authority
Kelowna, BC
- Part-time
Added 1 hour ago
M
Lead, Technology Integration
McKesson
Mississauga, ON
- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 2 hours ago
RT
Executive Assistant
Raising The Village
Toronto, ON
- Full-time
The Executive Assistant (EA) plays a key role in enabling the effectiveness of Raising The Village’s Founder and CEO, providing trusted executive, administrative, and operational support in…
Added 6 hours ago
AN
Project Manager (Design-Build)
Avia NG Airport Consultants
Richmond Hill, ON
- $100,000 to $140,000 CAD / year
- Full-time
Added 9 hours ago
CK
Gérant Magasin
Circle K
Chambly, QC
- Full-time
Leadership and Management: Directly supervises the activities of 2 or more full-time employees which may include Assistant Manager(s), Lead Representative(s) and Customer Service…
Added 10 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 11 hours ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 12 hours ago
UO
Senior Coordinator, Competency Assessment
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
…in close collaboration with the Clerkship Directors and the Assistant Dean, Student Assessment and…
Added 12 hours ago
RC
Weekend Part Time Operations Generalist
Rogers Communications
Edmonton, AB
- Part-time
Occasional Production Assistant duties in the Production Control Room.
Added 15 hours ago
Executive Assistant
Bearspaw First Nation
Stoney 142, 143, 144, AB · Mînî Thnî,, AB
The Executive Assistant provides comprehensive administrative and executive support to Chief & Council and Senior Management while assisting with the coordination of day-to-day…
Added 15 hours ago
Senior Leadership - Executive Administrative Assistant
Laurentis Energy Partners
Oshawa, ON
…President's office and senior leadership team. The Executive Assistant plays a key role in managing schedules, coordinating communications, supporting strategic initiatives, and ensuring…
Added 16 hours ago
ÆL
Executive Assistant
Æ Labs
Toronto, ON
- Full-time
We're looking for a highly ambitious, driven, and resourceful Executive Assistant to work directly with our founder.
Added 16 hours ago
OC
Assistant
Options Consulting Solutions
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
A leading professional services firm is hiring an Assistant to join its Marketing & Communications team in downtown Toronto. This is an administration-focused role: managing calendars,…
Added 19 hours ago
RS
Computer Systems Technologist - Level 2
Richmond School District No. 38
Richmond, BC
- Full-time
…projects. This position is under the general supervision of the Assistant Manager of Technology and Information Services, but work is performed independently with minimal direction…
Added 19 hours ago
LC
Category Assistant, Prestige Beauty
Loblaw Companies Limited
Toronto, ON
- Full-time
Reporting to the Category Director, the Category Assistant, Prestige Beauty supports the product, financial, and administrative activities that drive the success of the Prestige Beauty…
Added 19 hours ago
SD
Pharmacy Assistant
Shoppers Drug Mart Specialty Health Network
Mississauga, ON
- Full-time
The Pharmacy Assistant plays a pivotal role in the coordination of internal and external workflows and communications to ensure medications are provided on a timely basis to patients. This…
Added 20 hours ago
DT
Assistant Manager 1
Dollar Tree Stores
Saskatoon, SK
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 22 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 23 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 1 day ago
CC
Retail Shift Leader
Canna Cabana
Canmore, AB
- Full-time
Support the Store Manager and Assistant Store Manager with daily operations and assume leadership responsibilities in their absence.
Added 1 day ago
S
Stage Experience Lead - Full Time
sephora.com
ON
- $22.2 to $26.1 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 1 day ago
KA
Legal Assistant
Kootenay Access Legal Clinic
Nelson, BC
- Full-time
Role Description The Legal Assistant will support lawyers and advocates with day-to-day legal and administrative tasks in a fast-paced clinic environment. Responsibilities include preparing…
Added 1 day ago
Executive Assistant to the Chief Project Development Officer
Trans Mountain
Calgary, AB
…driven individual to join our dynamic team as an Executive Assistant to the Chief Project Development Officer, Pacific Link. The Executive Assistant will provide senior-level executive,…
Added 1 day ago
NL
S2627-80 Educational Assistant - Aurora Middle School and J.A. Williams High School
Northern Lights Public Schools
Bonnyville, AB
- Full-time
S2627-80 Educational Assistant - Aurora Middle School & J.A. Williams High School
Added 1 day ago
NL
Administrative Assistant, Information Technology
Nanaimo Ladysmith Public Schools - School District 68
Nanaimo, BC
- Full-time
Nanaimo Ladysmith Public Schools (NLPS) is seeking an organized, resourceful, Administrative Assistant to support our Information Technology Department. Reporting to the Director of…

Options Consulting Solutions

Assistant

Toronto, ON, Canada

$70,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 10, 2026
Experience: 2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Posting language: English
Posted: Oct 11, 2026

Original job description

Assistant – Marketing

Fulltime, Hybrid – Downtown Toronto

About the opportunity

A leading professional services firm is hiring an Assistant to join its Marketing & Communications team in downtown Toronto. This is an administration-focused role: managing calendars, coordinating meetings and processing expenses for three senior marketing leaders.

You will support two Directors of Business Development and the Director of Communications. You will also be the primary backup to the Executive Assistant to the Chief Marketing Officer, covering the CMO's office during absences and peak periods.

This role is ideal for an organized early-career professional who wants to build toward an Executive Assistant career. You will learn senior-level executive support first-hand while gaining broad exposure to professional services marketing.

Key responsibilities

Calendar management (two Directors, BD and Director, Communications)

Manage three busy, frequently changing calendars, balancing internal priorities with client commitments
Schedule internal and client meetings across multiple time zones, resolving conflicts proactively
Book meeting rooms, virtual meeting links and catering
Flag upcoming deadlines, travel and commitments so each Director is prepared

Meeting coordination

Prepare agendas, briefing notes and meeting materials in advance
Take minutes, record action items and follow up on outstanding tasks
Coordinate recurring team meetings, leadership sessions and client meetings
Organize travel and itineraries as needed

Expense and administrative management

Prepare, reconcile and submit expense reports for all three Directors on time and in line with firm policy
Process invoices and purchase orders; track marketing spend against budget
Liaise with vendors, agencies and the finance team on payments and queries
Maintain shared drives, contact lists, team calendars and project trackers

EA backup to the CMO's office

Cover the Executive Assistant to the CMO during vacations, absences and peak periods
Manage the CMO's calendar, meetings, correspondence and expenses when covering
Act as a professional first point of contact for senior leaders and clients
Handle confidential information with discretion

Marketing, BD and communications support

Coordinating projects ensuring timelines are met
Help schedule internal communications, newsletters and social posts
Support client events and seminars: invitations, RSVPs, logistics and on-site help
Take on ad hoc projects across the Marketing & Communications team

What you bring:

2–7 years of administrative, coordinator or assistant experience, ideally in professional services (legal, accounting, consulting or financial services)
Proven experience managing multiple calendars and scheduling complex meetings
Experience preparing and reconciling expense reports and processing invoices
Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint and Teams
Excellent written and oral communication skills along with strong proofreading skills
Highly organized, able to juggle several stakeholders and competing priorities
Sound judgment and discretion with confidential information
A clear interest in growing into an Executive Assistant role
Post-secondary diploma or degree in Business, Office Administration, Marketing or a related field

Nice to have

Experience supporting or backing up a senior executive
Familiarity with expense platforms (e.g., Concur, Chrome River) and a CRM (e.g., InterAction, Salesforce)
Exposure to marketing, BD or communications work
Event coordination experience
French or another language an asse

Why join

Hands-on experience supporting senior leaders.
Broad exposure to business development, communications and events in a leading firm
Hybrid schedule with one remote day per week, in a central, transit-accessible downtown office
Competitive salary, benefits, RRSP/pension matching, vacation, professional development: confirm details

Apply About employer

More about this job

Responsibilities

Manage calendars, meetings, travel, expenses, invoices, and administrative records for three senior marketing leaders, while providing backup support to the Chief Marketing Officer’s Executive Assistant. Coordinate marketing and communications projects, events, and team activities, and handle confidential information professionally.

Requirements

Applicants should have 2–7 years of administrative, coordinator, or assistant experience, ideally in professional services, with experience managing multiple calendars, complex scheduling, expenses, and invoices. A post-secondary diploma or degree in Business, Office Administration, Marketing, or a related field is requested, along with strong Microsoft Office skills, communication and proofreading abilities, organization, discretion, and an interest in developing into an Executive Assistant role.

Skills

Calendar Management
Complex Meeting Scheduling
Meeting Coordination
Expense Reporting
Invoice Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Written Communication
Oral Communication
Proofreading
Organization
Confidentiality and Discretion
Event Coordination

Benefits

Competitive Salary
Benefits
RRSP/Pension Matching
Vacation
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Marketing
Communications
Business Development
Professional Services
Calendar Management
Meeting Scheduling
Meeting Coordination
Travel Coordination
Expense Reports
Invoice Processing
Purchase Orders
Budget Tracking
Vendor Relations
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Concur
Chrome River
InterAction
Salesforce
Client Events
Seminars
Executive Assistant Support
Confidential Information

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